HubSpot Administrator & Sales Operations Specialist

KEY RESPONSIBILITIES

Clean and Standardize HubSpot

▪ Audit company, contact, and deal records to identify duplicates, outdated information, inconsistent fields, and incomplete records.

▪      Recommend and implement approved cleanup rules while preserving relevant history and associations.

▪     Standardize naming conventions, properties, ownership, territory assignments, and record-management practices.

▪     Establish recurring checks to prevent data-quality issues from recurring.

Build Practical Sales Processes

▪      Review and improve deal creation, pipeline stages, required information, and handoffs.

▪ Ensure relevant commercial information, including contract dates, is accessible and consistently maintained in HubSpot.

▪      Recommend the appropriate use of existing HubSpot objects, properties, and associations.

▪      Document processes and support the sales team in adopting them.

Prepare Lists and Execute Outbound Campaigns

▪     Clean, organize, segment, and prepare account and contact lists for outreach.

▪     Build and maintain HubSpot sequences and supporting workflows where appropriate.

▪      Partner with sales leadership on messaging, campaign audiences, follow-up steps, and handoffs.

▪      Establish repeatable campaigns around relevant events, product updates, and changes in prospect information.

▪      Monitor campaign execution and results, identify issues, and recommend improvements.

Leverage AI to Improve Execution

▪     Apply practical AI tools to research, data preparation, messaging, and process improvement, with human review.

▪        Collaborate with existing AI tools and the technical team to translate useful experiments into repeatable processes.

▪      Validate proposed CRM updates and automations prior to broader implementation.

CANDIDATE PROFILE

▪     Demonstrated hands-on HubSpot administration experience beyond entering records or using existing sequences.

▪ Personal experience cleaning and deduplicating CRM data and standardizing properties, ownership, and record associations.

▪     Experience configuring deal pipelines and sales processes.

▪     Ability to build outbound sequences and explain relevant workflow experience.

▪      Strong spreadsheet and data-preparation skills.

▪      Ability to diagnose problems, recommend a practical solution, implement it, and document the result.

▪      Clear written and verbal English communication skills.

▪      Evidence of independent ownership and reliable follow-through.

▪      Practical experience using AI within a work process and validating its outputs.

PREFERRED QUALIFICATIONS

▪     Experience in sales operations, revenue operations, or HubSpot consulting.

▪      Experience supporting a B2B sales organization.

▪     Experience in account segmentation, prospect enrichment, and outbound campaign execution.

▪      Experience with Claude or comparable AI tools.

▪      Experience collaborating with engineering or marketing teams.

▪      Experience with HubSpot integrations, APIs, or advanced AI automation.

▪     Coding and AI engineering experience is advantageous but not a prerequisite.

▪      Previous cold-calling experience is useful but does not substitute for HubSpot implementation capability.

• Free lunch meal, fruits, snacks, and drinks
• Onsite gym with a free professional instructor
• Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP
• Weekly engagement activities with prizes that are up to 3,000 PHP
• Free upskilling academy to improve your performance and skillset
• State-of-the-art facilities from toilets to your workstation
• Amenities such as sleeping quarters, game area, chat room, shower room