The Role
Manage employee attendance, timekeeping, shift schedules, leave records, and statutory registers. Generate attendance and overtime reports, support payroll preparation, coordinate attendance regularization, maintain employee records, address attendance-related queries, and ensure compliance with applicable labor laws. The role also involves operating biometric systems, coordinating with vendors, and maintaining accurate, confidential HR documentation.
Summary Generated by Built In
Job Purpose
To manage employee attendance, timekeeping, shift records, and support accurate payroll processing by maintaining discipline and statutory compliance related to working hours.
Key Responsibilities
- Maintain daily attendance records through biometricl systems
- Monitor in-time, out-time, late coming, early going, and absenteeism
- Manage and update shift schedules, weekly offs, and rotations
- Process leave records (CL/SL/PL),
- Coordinate with department heads for attendance regularization
- Generate daily, weekly, and monthly attendance reports
- Support payroll preparation by sharing accurate attendance/OT data
- Handle gate passes, muster rolls, and statutory registers
- Ensure compliance with Factories Act / Shops & Establishment Act/CLRA
- Maintain employee records related to joining, exit, and transfers
- Address employee queries related to attendance and leave
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Ensure smooth functioning of biometric machines and coordination with vendors when required
Required Skills & Competencies
- Strong knowledge of time office procedures
- Understanding of labor laws related to attendance & working hours
- Proficiency in MS Excel (VLOOKUP/XLOOKUP, Pivot, formulas)
- Experience with biometric(pereferabally Netcomm system) & HRMS systems
- High level of accuracy, confidentiality, and discipline
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Good coordination and communication skills
Job Purpose
To manage employee attendance, timekeeping, shift records, and support accurate payroll processing by maintaining discipline and statutory compliance related to working hours.
Key Responsibilities
- Maintain daily attendance records through biometric/manual systems
- Monitor in-time, out-time, late coming, early going, and absenteeism
- Manage and update shift schedules, weekly offs, and rotations
- Process leave records (CL/SL/PL), and comp-off
- Coordinate with department heads for attendance regularization
- Generate daily, weekly, and monthly attendance reports
- Support payroll preparation by sharing accurate attendance/OT data
- Handle gate passes, muster rolls, and statutory registers
- Ensure compliance with Factories Act / Shops & Establishment Act
- Maintain employee records related to joining, exit, and transfers
- Address employee queries related to attendance and leave
- Ensure smooth functioning of biometric machines and coordination with vendors when required
- Graduate (Any Stream) & MBA- HR
Skills Required
- Graduate in any stream
- MBA in Human Resources
- Strong knowledge of time office procedures
- Understanding of labor laws related to attendance and working hours
- Proficiency in MS Excel, including VLOOKUP/XLOOKUP, PivotTables, and formulas
- Experience with biometric attendance systems, preferably Netcomm
- Experience with HRMS systems
- Accuracy, confidentiality, and discipline
- Good coordination and communication skills
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The Company
