Gallery & Client Experience Executive

Our client is a dynamic force in the cultural landscape, dedicated to blending tradition with innovation to transform cultural assets into vibrant, revenue-driving experiences. Their mission is to redefine how culture is shared and monetized, creating immersive and authentic experiences that resonate both locally in Qatar and on a global scale. This role offers a unique opportunity to join a pioneering team driving cultural innovation and commercial success within a premier cultural ecosystem.

The Gallery & Client Experience Executive is a vital role supporting the daily operations, sales initiatives, artist relations, and administrative functions of the gallery. As a key client-facing professional, you will embody the brand’s high-end positioning through exceptional communication, meticulous organization, and a proactive, detail-oriented approach to business development and gallery management.

Key Responsibilities

•         Drive sales revenue and cultivate long-term relationships with local and international collectors, advisors, and designers.

•         Provide professional greeting and assistance to walk-in visitors and VIP clients both in person and via written correspondence.

•         Present artworks accurately and confidently, prepare invoices and consignment agreements, and conduct timely follow-ups with prospective leads.

•         Maintain detailed, current client records within the CRM system and ensure accurate daily POS reconciliation and sales reporting.

•         Assist in the exhibition planning and execution process, including artwork intake, condition reporting, checklist preparation, and wall label production.

•         Support the physical installation and deinstallation of exhibitions, ensuring the highest standards of artwork handling, safety, and care.

•         Ensure the gallery space remains in a presentation-ready condition at all times, adhering to high visual and merchandising standards.

•         Coordinate shipping, framing, inventory updates, and logistics throughout each exhibition cycle.

•         Manage daily administrative functions, including payment tracking, deposit logging, file organization, and general office support.

•         Maintain orderly digital and physical records for artist files, consignor agreements, and vendor contracts.

•         Coordinate documentation for deposits, outstanding balances, and invoices with the accounting department.

•         Support marketing initiatives by scheduling social media content, updating website inventory, and coordinating artwork photography documentation.

•         Ensure all public outreach materials including artwork images, captions, and pricing are completely accurate prior to publication.

•         Provide professional operational and client support during gallery openings, VIP previews, art fairs, and community engagement events.

•         Coordinate communications and maintain strong working relationships with represented artists, designers, framers, art handlers, and shipping vendors

·       Bachelor’s degree in Art History, Fine Arts, Arts Administration, or related field preferred

·       1–3 years of experience in a commercial gallery, luxury retail environment, auction house, art advisory, design showroom, or similar client-facing setting preferred. 

·       Prior experience in sales support, retail operations, or hospitality within a high-end luxury environment is a strong asset. 

·       Familiarity with the Middle East art and design market is highly advantageous. 

·       Ability to lift up to 12 kgs for artwork handling and exhibition installation needs. 

·       Fluency in English is required; Arabic language proficiency is a strong advantage.

·       Excellent oral and written communication skills with high attention to detail.  Effective time management and multi-tasking abilities in a dynamic, client-focused environment. 

·       Ability to exercise independent judgment, discretion, and proactive initiative. 

·       Required schedule flexibility for evenings and weekends for exhibition openings, VIP previews, art fairs, and special events. 

·       Full availability during key installation and deinstallation periods. 

Work Location:

Qatar

To view other vacancies we have, please check our website (www.blackpearlconsult.com) and follow us on our social media accounts - LinkedIn   /  Instagram

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Disclaimer: Black Pearl will never ask for money or any form of charge our candidates just to process or consider their application for any of our available vacancies. If you happen to receive such a request from any members of our staff or other individuals claiming to be part of Black Pearl, please do call our office at +9712 622 55 03 or drop us a message on our website - www.blackpearlconsult.com.