Most calendars manage their owners. You'll make sure it's the other way around. The founders' time is the most expensive resource in the company, and you run it - the calendar, the meetings, the travel, the follow-ups. When their day works, the company works.
We're ~30 people heading toward 100, and every week adds meetings, candidates, investors, and trips. Your job is to run the founders' operational world so tightly they stop thinking about it: the right people in the room, prepared, on time - without anyone asking you.
What You'll RunThe calendar - scheduling, priorities, conflicts resolved before they surface. Time protected for what only founders can do.
Meetings - agendas ready, materials in the room, notes captured, follow-ups chased until they close.
Travel and expenses - flights, hotels, visas, reconciliation. Right the first time.
Board and investor logistics - decks assembled, sessions prepped, action items tracked to done.
The daily glue - visitors, events, errands, the ad-hoc requests that keep the week moving.
Every thread is yours until it closes. You don't ask what to do - you bring a recommendation and confirm. The measure of success: the founders' week runs without friction, nothing slips, and nobody asks twice.
Who You AreYou run on lists and systems, not memory
High agency - you see the gap and close it; "I didn't know" isn't a sentence you use twice
Detail-obsessed - wrong name, wrong link, wrong time zone, caught before sending
Calm when three things break at once - cancelled flight, moved meeting, board member emailing
Discreet - you'll see salaries, equity, and board materials before most of the company; nothing leaves the room
Strong English
Warsaw-based, on-site - the role runs on being in the room
Nice to have: you've supported founders or C-level before, you've worked across time zones, or you use AI tools (ChatGPT, Claude, Viktor) to run your own work.
How we workSmall team, high trust, low process. Decisions are made by owners, not committees. You will ship your first week. You will talk to users your first day.
We don't do alignment meetings or stakeholder syncs. We build things, see if they work, and iterate.
Why ViktorWe're one of the fastest-growing companies in the world. The product works. The market is pulling.
This is a rare window: everyone here owns something real. Not a task. A surface of the company that customers depend on.
That doesn't last forever. Right now, it's still true.
CompensationTop-of-the-market salary and the kind of ownership that only exists at this stage.
The best work happens when you're in the room. Munich, New York, Dublin, and Warsaw. Remote for some roles.
Skills Required
- Strong written English and Polish
- Warsaw-based and in-office regularly (not remote)
- High agency: proactively identify gaps and propose solutions
- Detail-obsessed with strong attention to accuracy
- Calm under pressure and able to triage competing priorities
- Discreet handling of confidential information (salaries, board materials)
- AI-native: experience using tools like Claude, ChatGPT, or Viktor and automating workflows
- Experience managing travel bookings and expense reconciliation
- Experience coordinating recruiting loops and candidate scheduling
- First EA or ops hire experience
- Coordinated high-volume recruiting (20+ candidate pipeline)
- Power user of Notion, Attio, Linear, or Deel
What We Do
Viktor is an AI coworker and teammate integrated into Slack and Microsoft Teams. It connects to thousands of tools and leverages company context to perform real work for businesses across finance, marketing, operations, and engineering. The company is focused on building a product that can replace a large portion of the existing SaaS stack.
