Executive Assistant - Warsaw Hub

Who we are

We are a global law firm dedicated to creating advantage for our clients - on every matter, every time.
Our Warsaw Hub exemplifies this commitment. We offer a competitive edge and empower the right people to be at the forefront of technological innovation, such as AI investment, legal automation, bespoke tools, to drive transformation at Clifford Chance and create more added-value, efficient solutions for clients and the wider industry.
Joining our team means you will be part of a high-performing culture, globally recognised for the work we do and the advantage we create for world-leading clients. You’ll collaborate with the sharpest minds in the industry, working on some of the most critical legal and commercial business challenges and driving business support processes.
We focus on delivering operational excellence with specialist infrastructure and dedicated support such as, Finance, Legal and Executive administration support, , Risk and Compliance, Business Development, Branding, Marketing and Communications.

At Clifford Chance, Executive Assistants are seen as trusted advisors, problem-solvers and key enablers of success. As part of our Global Business Support team in Warsaw Hub, you will partner with senior leaders across multiple offices, helping them manage priorities, drive strategic initiatives and navigate an increasingly dynamic business environment. 

The Team 

You will report to the Team Manager of Practice Support Coordinators & Executive Assistants in Warsaw HUB and collaborate closely with colleagues across our global network. As part of the Global Business Support function, you will contribute to a world-class support organisation that enables our lawyers and business teams to deliver exceptional service to clients around the world. 

What You Can Expect in This Role 

Stakeholder Support 

• Manage stakeholder communications, inboxes, calendars, meetings and travel arrangements, ensuring priorities are effectively coordinated and stakeholders are well prepared for key engagements. 

• Build trusted relationships across the business and provide proactive support that enables efficient decision-making and delivery. 

Business Operations & Project Coordination 

• Support strategic and operational initiatives by coordinating projects, tracking actions and deliverables, monitoring risks, and providing research and analysis to inform decision-making. 

• Drive follow-up on key actions and ensure timely progress against business priorities. 

Financial & Administrative Management 

• Manage expenses, invoices, purchase orders and budget-related activities while coordinating administrative processes to support the smooth running of business operations. 

• Maintain accuracy, efficiency and compliance in all financial and administrative activities. 

Documentation & Information Management 

• Prepare high-quality reports, presentations and communications while maintaining accurate records and documentation. 

• Ensure information is organised, accessible and managed in line with document control and governance requirements. 

Continuous Improvement & Professional Standards 

• Identify and implement process improvements, share best practices and contribute to onboarding, knowledge sharing and team initiatives. 

• Handle confidential information with discretion and demonstrate professionalism, sound judgement and compliance with firm policies at all times. 

Essential 

• 3+ years of experience as an Executive Assistant, Executive Support, Business Support or similar role supporting senior stakeholders. 

• Excellent organisational, communication and stakeholder management skills, with strong attention to detail. 

• Fluency in English, together with strong proficiency in Microsoft Office applications. 

Desirable 

• Experience supporting projects, business initiatives or team activities in an international environment. 

• Familiarity with document management and workflow systems. 

The Warsaw Hub is designed to help clients move faster, smarter, and with confidence. Joining us means becoming part of a dynamic and interconnected global network. Every day and on each project, you will connect with your colleagues across the world. You will learn, you will grow, and you will take your career in the direction you want.

We are closely integrated with the core business of Clifford Chance. This means frequent interactions with senior stakeholders, providing our team with invaluable insights. This close integration ensures that our work is aligned with the firm's overall goals and vision.

The Warsaw Hub requires individuals with advanced capabilities and the ability to engage in thought-partnering with Clifford Chance's lawyers and partners. This means that our team members are not just executing tasks but are actively contributing to the development of innovative legal solutions. This collaborative environment fosters professional growth and ensures that our team is always at the cutting edge of the legal industry.

You will work in the heart of the city. Warsaw is a friendly place to live and to work and has a cosmopolitan environment.

What We Offer 

At Clifford Chance, you will have the opportunity to work alongside senior leaders and international teams, making a meaningful impact in a dynamic and collaborative environment. 

We offer hybrid working model, comprehensive wellbeing support, ongoing learning and development opportunities, and the chance to contribute to strategic projects that help shape how we work. As part of one of the world's leading international law firms, you will benefit from a culture focused on professional excellence, continuous improvement and long-term career growth. 

Hybrid Working 

To support a successful onboarding experience, new joiners are expected to attend the office four days per week during the initial training period. Following this, the role operates on a hybrid basis with a 50/50 split between office and remote working, with flexibility to increase office attendance where business needs require. 

Equal opportunities

At Clifford Chance, we understand that our true asset is our people. Inclusion is good for our team and their families, our firm and society. 

We are committed to treating all employees and applicants fairly and equally regardless of their gender, gender identity and expression, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age.  This applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

We have a variety of flourishing employee networks. These networks are a place for colleagues to share experiences and advocate for change wherever they see an opportunity for improvement.

Our goal is to deliver an equality of opportunity, an equality of aspiration and an equality of experience to everyone who works in our firm.

Find out more about our inclusive culture here.