The Role
Provide high-level administrative support to dealership leadership: manage calendars and travel, screen communications, coordinate between departments, compile performance reports, plan meetings and record minutes, and maintain strict confidentiality of financial and personnel information.
Summary Generated by Built In
Southern 441 Toyota is a fast-growing, privately owned automotive mega-store in Southeast Florida. We pride ourselves on a vibrant work culture, excellent career progression, and high-volume operations. We are seeking a highly organized, proactive Executive Assistant to keep our leadership team aligned and efficient. [1, 2, 3, 4, 5]
Key Responsibilities
- Calendar & Travel: Manage executive calendars, prioritize critical appointments, and coordinate travel logistics.
- Operational Liaison: Connect executive leadership with department heads (Sales, Service, Finance) to track dealership goals.
- Information Filtering: Screen incoming executive calls, emails, and corporate guests with professional poise.
- Data & Reporting: Compile weekly and monthly dealership metrics into clear performance reports.
- Meeting Administration: Plan manager meetings, record minutes, and hold teams accountable to action items.
- Confidentiality: Maintain complete discretion regarding sensitive financial records, legal assets, and personnel files. [1, 2]
Qualifications
- Experience: 3+ years of executive administrative support experience.
- Industry Skills: Automotive dealership experience or familiarity with Dealership Management Systems (DMS) is strongly preferred.
- Tech Savvy: Advanced proficiency in Microsoft Office and Google Workspace.
- Traits: Sharp problem-solving abilities, exceptional communication skills, and absolute discretion.
- Requirements: Valid driver's license with a clean driving record. [1, 2, 3]
What We Offer
- Competitive compensation package based on experience.
- Comprehensive benefits: Medical, Dental, Vision, and Life insurance.
- 401(k) retirement plan with company matching.
- Paid Time Off (PTO) and paid holiday packages.
- Ongoing training and clear pathways for internal career advancement.
Skills Required
- 3+ years of executive administrative support experience
- Automotive dealership experience or familiarity with Dealership Management Systems (DMS)
- Advanced proficiency in Microsoft Office and Google Workspace
- Valid driver's license with a clean driving record
- Sharp problem-solving abilities
- Exceptional communication skills
- Absolute discretion and ability to maintain confidentiality
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The Company
What We Do
Southern 441 Toyota is a locally owned and operated automotive dealership in Royal Palm Beach, Florida. They specialize in offering a wide range of new and certified pre-owned Toyota vehicles catering to all preferences and budgets. Dedicated to providing exceptional service and quality vehicles, their mission is to ensure customer satisfaction through professional sales and expert maintenance and repair services.
