About the Role
We are seeking an experienced and highly capable Executive Assistant to support the Office of the CEO at Flex, based on site at our Austin Corporate Headquarters. This role operates with a high level of ownership and visibility, providing both administrative and operational support to enable the CEO and leadership team to execute against key business priorities.
As part of a small, high-performing team reporting to the Lead Executive Assistant to the CEO, this individual will help sustain the rhythm of the CEO’s office, manage complex workflows, and contribute to critical initiatives that support company growth. This position offers a unique opportunity to act as a trusted partner and play an integral role in a fast-paced, global environment.
Key Responsibilities
Executive & Administrative Support
- Manage complex CEO calendaring, ensuring effective prioritization, conflict resolution, and alignment with key business milestones
- Coordinate internal and external meetings, including logistics, materials, and virtual setup
- Handle sensitive information with professionalism, discretion, and sound judgment
- Manage communications, inquiries, and call handling on behalf of the executive
Operations, Projects & Strategic Support
- Support the execution of special projects, tracking milestones, deadlines, and deliverables
- Prepare materials, presentations, and reports; conduct research as needed
- Take meeting notes, track action items, and ensure follow-through
- Maintain awareness of business priorities and proactively align executive support accordingly
Travel, Expense & Budget Management
- Coordinate domestic and international travel logistics, including documentation and itinerary planning
- Manage expense reporting processes, ensuring accuracy, timeliness, and compliance
- Support budget tracking, bill payments, and resource planning as needed
Events & Collaboration
- Plan and support internal meetings and events, including leadership meetings, offsites, onboarding, and employee engagement activities
- Partner cross-functionally with HR, Communications, Facilities, and other teams to ensure seamless execution
- Collaborate closely with the broader Executive Assistant community on shared priorities and initiatives
Stakeholder Engagement & Communication
- Serve as a key liaison and gatekeeper for internal and external stakeholders, including senior executives
- Build strong cross-functional relationships and maintain a clear “pulse of the business”
- Support communication initiatives in partnership with internal communications teams
What we're looking to add to the team:
- 7–8+ years of executive administrative experience supporting C-suite or senior leaders in a fast-paced, global environment
- Exceptional organizational, prioritization, and time management skills
- Strong business judgment with a high level of discretion and professionalism
- Excellent written and verbal communication skills, with confidence engaging senior stakeholders
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
SS26
CA47
CH12
EA42
CC11
MS14
What you'll receive for the great work you provide:
- Full range of medical, dental, and vision plans
- Life Insurance
- Short-term and Long-term Disability
- Matching 401(k) Contributions
- Vacation and Paid Sick Time
- Tuition Reimbursement
Is Sponsorship Available?
NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email [email protected] and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).Skills Required
- 7-8+ years of executive administrative experience supporting C-suite or senior leaders
- Exceptional organizational, prioritization, and time management skills
- Strong business judgment with a high level of discretion and professionalism
- Excellent written and verbal communication skills
- Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams)
Flex Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Flex and has not been reviewed or approved by Flex.
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Healthcare Strength — Health, dental, and vision coverage begin on day one with options for dependents, alongside disability, life, mental‑health resources, and fertility/adoption and gender transition support. Plan choice and wellness programs indicate a robust healthcare offering.
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Leave & Time Off Breadth — Paid holidays, paid sick time, company‑wide shutdown days, and in some cases unlimited PTO point to extensive time‑off provisions. Flexible and hybrid work arrangements in certain teams further support work‑life balance.
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Strong & Reliable Incentives — Quarterly bonus checks and performance bonuses supplement base pay, and some roles can earn overtime at 1.5x. These elements strengthen the reliability of cash incentives.
Flex Insights
What We Do
We’re the manufacturing partner of choice that helps a diverse customer base design and build products that improve the world. We love to hear your thoughts, comments and ideas so feel free to like, share and comment away. Any question or opinion is good to go as long as it is respectful and falls within the scope of this page. Derogatory comments, spam and unsolicited selling are not welcome here and such posts will be removed.
