Executive Assistant – New Business Ventures & Innovation

Why USAA?

At USAA, our mission is to empower our members to achieve financial security through highly competitive products, exceptional service and trusted advice. We seek to be the #1 choice for the military community and their families.

Embrace a fulfilling career at USAA, where our core values – honesty, integrity, loyalty and service – define how we treat each other and our members. Be part of what truly makes us special and impactful.

We are proud to support active-duty military spouses. USAA roles may offer remote or hybrid flexibility for active-duty military spouses consistent with applicable policy and business needs.

The Opportunity

Provide high-level administrative support to multiple senior leaders across Product Development, Business Risk & Controls, and Process Excellence, ensuring day-to-day operations, priorities, and activities are effectively coordinated. Serve as a trusted partner by managing complex calendars, coordinating meetings and events, arranging travel, preparing materials, and supporting key business initiatives. Anticipate leadership needs, proactively address scheduling and logistical challenges, and ensure leaders are well prepared for meetings, decisions, and business responsibilities.

Build strong relationships across the organization and collaborate with stakeholders across multiple functions to facilitate effective communication, alignment, and execution of priorities. Support leaders in a fast-paced, dynamic environment by managing competing demands, coordinating cross-functional activities, and ensuring seamless execution of key initiatives. Success in this role requires exceptional organizational skills, sound judgment, discretion, and the ability to adapt quickly while delivering outstanding executive support.

We offer a flexible work environment that requires an individual to be in the office 4 days per week. This position is based in San Antonio, TX.

What you'll do:

• Deliver administrative support to assigned EMG through management of schedule/calendar, emails, call routing and ensuring appropriate record retention.  Coordinates activities and ensures timely information flow for EMG assigned.

• Collaborate with EMG to understand, prioritize and organize daily activities/responsibilities to meet deadlines and deliver on EMG goals/objectives.  Identify topics that translate into prioritizing meeting planners, emails, people, and data.  Delivers effective challenge to preserve EMG’s time.   

• May prepare/update presentations.  Ensure accuracy and compliance with USAA presentation standards.  Additionally, draft internal communications and other materials on behalf of the leader to share with a variety of audiences including department leaders, employees, key stakeholders, or business partners.

• As requested by EMG, prepare correspondence on behalf of EMG.  Ensure information to and from EMG members are treated with appropriate level of confidentiality.

• Responsible for maintaining awareness on applicable intranet pages, messaging channels, leader communications, and other information platforms.  Proactively disseminates reminders to leaders and employees for upcoming deadlines, such as check-in completion, LMS training deadlines, or other urgent work deliverables.

• Monitor EMG calendars to coordinate meetings and ensure leader/team is aligned with all aspects of meeting.  Create agenda, takes meeting minutes, documents follow up action items, manage attendees, delegates, and ensure all meetings have a clear purpose/agenda.  In addition, coordinates schedules, meeting planners, dates and secures the content to be presented.  

• Understand the importance of team culture for the EMG’s organization.  Prioritize employee 1:1’s, staff meetings, skip levels, and other connection points. Creates positive experiences for employees through coordination.

• Partner with hiring manager to improve employee experience by proactively planning and onboarding new EMG or other team members.  Collaborates to formulate an effective transition plan that minimizes/eliminates a negative impact for the incoming EA/EMG relationship.  Additionally, update/submit organizational charts prior to the 1st of the month and update distribution lists within one business day of employee hire/exit. 

• Ensure new hires are provided with access to resources and knowledge of department-wide operations/processes. May coordinate desk/seating logistics for employees and provide oversight for on-site events.

• Manage travel and expense reporting timely and effectively.  Additionally, manages team budget and confirms people leader adherence to individual budget plans.  

• Responsible for maintaining inventory of office supplies with an expense management focused mindset. 

• Maintain filing system for key documents.  Generate reports requested by assigned EMG. ​

What you have:

• High School Diploma or General Equivalency Diploma required.

• 4 years directly related work experience.

• Proficient in Windows, MS Word, Excel, Outlook, PowerPoint, Word, Excel, Adobe, and Publisher.

• Advanced knowledge of spreadsheets, data retrieval, and word processing and presentation software.

• Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.

• Ability to effectively build strong relationships and work with all levels within the organization.

• Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed. ​

What sets you apart:

• Experience supporting multiple executives simultaneously, including managing complex calendars, prioritizing competing requests, and adapting to changing business needs.

• Experience planning, coordinating, and executing team meetings, recognition events, and other employee engagement activities.

• Ability to thrive in a fast-paced, dynamic environment with frequent changes, demonstrating flexibility and responsiveness to shifting priorities.

• Demonstrated ability to build and maintain effective working relationships across all levels of the organization, while adapting communication styles to different personalities and priorities.

• Proven proactive approach with the ability to anticipate needs, identify potential scheduling conflicts, and adjust quickly to changing priorities.

• Experience working closely with senior leaders and executives, exercising sound judgment, discretion, professionalism, and the highest level of integrity when handling sensitive information.

• Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint, as well as experience with Concur or similar expense management systems.

Compensation range: The salary range for this position is: $63,590.00 - $84,780.00.

USAA does not provide visa sponsorship for this role. Please do not apply for this role if at any time (now or in the future) you will need immigration support (i.e., H-1B, TN, STEM OPT Training Plans, etc.).

Compensation: USAA has an effective process for assessing market data and establishing ranges to ensure we remain competitive. You are paid within the salary range based on your experience and market data of the position. The actual salary for this role may vary by location.

Employees may be eligible for pay incentives based on overall corporate and individual performance and at the discretion of the USAA Board of Directors.

The above description reflects the details considered necessary to describe the principal functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.

Benefits: At USAA our employees enjoy best-in-class benefits to support their physical, financial, and emotional wellness. These benefits include comprehensive medical, dental and vision plans, 401(k), pension, life insurance, parental benefits, adoption assistance, paid time off program with paid holidays plus 16 paid volunteer hours, and various wellness programs. Additionally, our career path planning and continuing education assists employees with their professional goals.

For more details on our outstanding benefits, visit our benefits page on USAAjobs.com.

Applications for this position are accepted on an ongoing basis, this posting will remain open until the position is filled. Thus, interested candidates are encouraged to apply the same day they view this posting.

USAA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.