What you'll do:
- Administrative & Executive Support:
- --Manage complex, multi-time zone calendars for the CFO and finance leadership team.
- --Coordinate and schedule meetings, ensuring time is optimized and priorities are balanced.
- --Prepare and edit presentations, documents, and reports (PowerPoint, Word, etc.).
- --Handle confidential information with the highest level of discretion and professionalism.
- --Serve as a member of the EA community, provide mentorship to others, and participate as a member of a team providing support to the C-Suite.
- --Serve as backup support as needed or provide group support to others in the EA community.
- Travel & Event Coordination:
- --Arrange domestic and international travel, including flights, ground transportation, and accommodations.
- --Support logistics for onsite meetings and events, including support for finance employees, C-Suite, board members, customers, and visitors.
- --Work with other members of the EA community and team to support in office events and offsite events.
- Operations & Reporting
- --Process and manage executive expense reports accurately and in a timely manner.
- --Serve as the go-to contact for day-to-day administrative needs of the executives and their organizations.
- --Ensure all required materials, information, and logistics are prepared for key meetings and events.
Required qualifications:
- Proficiency with productivity tools including Microsoft Teams, calendaring systems, email, and presentation software (e.g., PowerPoint).
- Skilled in using video conferencing platforms such as Teams, Zoom, or Webex.
- Ability to quickly learn and adapt to new tools; transferable skills between Microsoft and Google Suite.
- Strong written and verbal communication skills with a professional demeanor.
- Proven ability to engage with customers, board members, and executives in a polished and professional manner.
- Demonstrated ability to maintain the highest level of confidentiality and discretion, particularly with HR, Legal, and executive-level matters.
- Exceptional attention to detail, ensuring accuracy and quality in all work.
- Strong time management skills with the ability to prioritize effectively and operate with minimal direction.
- Adaptability to thrive in a high-growth, fast-paced, and sometimes ambiguous environment.
Preferred qualifications:
- Prior experience supporting multiple C-Suite executives.
- Advanced proficiency in both Microsoft Office Suite and Google Workspace.
- Experience coordinating complex domestic and international travel.
- Familiarity with expense management systems (e.g., Concur).
- Previous experience in high-growth or scaling organizations
Skills Required
- Proficiency with productivity tools including Microsoft Teams, calendaring systems, email, and presentation software (e.g., PowerPoint).
- Skilled in using video conferencing platforms such as Teams, Zoom, or Webex.
- Ability to quickly learn and adapt to new tools; transferable skills between Microsoft and Google Suite.
- Strong written and verbal communication skills with a professional demeanor.
- Proven ability to engage with customers, board members, and executives in a polished and professional manner.
- Demonstrated ability to maintain the highest level of confidentiality and discretion, particularly with HR, Legal, and executive-level matters.
- Exceptional attention to detail, ensuring accuracy and quality in all work.
- Strong time management skills with the ability to prioritize effectively and operate with minimal direction.
- Adaptability to thrive in a high-growth, fast-paced, and sometimes ambiguous environment.
- Prior experience supporting multiple C-Suite executives.
- Advanced proficiency in both Microsoft Office Suite and Google Workspace.
- Experience coordinating complex domestic and international travel.
- Familiarity with expense management systems (e.g., Concur).
- Previous experience in high-growth or scaling organizations.
What the Team is Saying
Shield AI Compensation & Benefits Highlights
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Healthcare Strength — Healthcare coverage includes medical, dental, vision, and mental-health support, with company materials describing excellent coverage. Feedback suggests these offerings are comprehensive and consistently highlighted across official and third-party benefit lists.
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Equity Value & Accessibility — Equity is granted to all full-time hires, with RSU structures and tools like Carta Tax intended to improve understanding and tax timing. Feedback suggests this broad-based ownership approach is a notable component of total rewards.
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Parental & Family Support — Benefits include paid parental leave, fertility support, childcare benefits, family medical leave, and onsite resources such as a Mother's Room. Feedback suggests the family-oriented offerings are more expansive than basic coverage.
Shield AI Insights
What We Do
At Shield AI, you won't wait years to see your work reach the field. You'll build hardware and software that operates in the real world right now, in the hands of the people who depend on it. Hivemind, our AI pilot, has been flying since 2018. It has flown more than 30 platforms, including an F-16, and it now sits under a U.S. Air Force production contract for Collaborative Combat Aircraft. When you write code or shape a system here, you contribute to technology with a proven flight record and a clear production future. V-BAT flies intelligence, surveillance, and reconnaissance missions with an operational record that stretches from Ukraine to the Indo-Pacific. It delivers eyes where they matter most, in the most demanding conditions on earth. The teams behind it watch their work get tested where the stakes are real. X-BAT takes its first flight this year. It's an AI-piloted fighter that needs no runway, built to operate where traditional aircraft can't. Join now and you help shape a program at its earliest, most formative stage. That's the kind of ground-floor work that defines a career. Do the most impactful work of your life, on problems that matter. Autonomy at this level asks a lot of you. You'll take on problems in perception, planning, and control that few teams anywhere are equipped to solve. You'll work across disciplines, from aerospace and robotics to machine learning and systems engineering, alongside people who hold themselves to an exacting standard and expect the same from you. Our mission is clear: protect service members and civilians with intelligent systems. That purpose runs through every decision, every design review, and every deployment. It's why the work here carries a weight you can feel. Ready to join our mission? Explore our open roles and find where you fit.
Why Work With Us
Founded in 2015 by a former Navy SEAL, Shield AI builds AI pilots and uncrewed aircraft. Veterans aren't an afterthought here, they're at every level. It's why the work carries weight: AI pilots and uncrewed aircraft flying real missions, from Ukraine to the Indo-Pacific, protecting service members and civilians.
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Shield AI Teams
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Shield AI Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
