This is a highly trusted, high-visibility role serving as a key partner to the Chief Human Resources Officer (CHRO) and the EVP of HR, COG, providing seamless executive support that demands absolute discretion, sound judgment, and the ability to navigate complex, confidential matters with sensitivity and professionalism.
This role operates across global time zones and requires a culturally aware, proactive professional who thrives in a fast-paced, dynamic environment. You will act as a trusted extension of the executive office—anticipating needs, managing competing priorities, and enabling both leaders to operate at their highest level.
WORK ARRANGEMENT:
This is a full-time position based in our New York, NY or Philadelphia, PA office. The successful candidate will be expected to work in the office a minimum of four days per week. Given the global scope of the executives supported, flexibility outside of standard business hours—particularly for early morning or evening communications across international time zones—is required.
RESPONSIBILITIES:
Executive Partnership & Calendar Management
Coordinate and maintain the calendars of two executives, often considering time zone differences and always using judgment in prioritizing meetings and proactively resolving calendar conflicts
Exercise independent judgment to assess urgency and context, triaging requests and escalating time-sensitive matters appropriately
Prepare executives for meetings and engagements by compiling and distributing briefing materials, agendas, and relevant background documents in advance
Act as a professional liaison between executives, senior leaders, employees, and external stakeholders, representing the executive office with tact and discretion
Global Travel & Logistics
Arrange domestic and international travel, including multi-leg itineraries, accommodations, ground transportation, and visa or entry documentation—with particular attention to international regulatory requirements
Anticipate and manage time zone considerations, travel disruptions, and cultural scheduling sensitivities for international engagements
Process and reconcile travel and expense reports in a timely and accurate manner
Confidentiality & Sensitive Matters
Handle highly confidential HR information—including talent decisions, executive compensation, organizational changes, and sensitive employee issues—with the utmost discretion and integrity
Demonstrate sound judgment in determining what information to share, when, and with whom, maintaining strict data privacy and confidentiality at all times
Meeting & Event Coordination
Lead end-to-end planning and logistics for executive meetings, leadership offsites, and global HR events, including virtual and hybrid formats across international locations
Coordinate audio/video conferencing, ensuring seamless technical setup and accessibility
Manage catering, venue coordination, and on-site logistics for in-person gatherings as needed
Content Preparation & Special Projects
Create polished executive presentations, reports, and documents using Microsoft 365 and other collaboration platforms
Support special projects requiring research, coordination, or project tracking—often under tight timelines and with a high degree of accuracy
Assist with team-wide HR initiatives, including town halls, leadership communications, and cross-functional coordination
Experience & Expertise
5+ years of experience as an Executive Assistant supporting C-suite or senior executives, ideally within a global, matrixed organization
Demonstrated experience managing confidential HR, legal, or executive-level matters with professionalism and discretion
Skills & Competencies
Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, SharePoint) and digital collaboration tools (e.g., Zoom, WebEx, MS Teams Rooms)
Excellent written and verbal communication skills; able to draft clear, professional correspondence independently
Superior organizational and time management skills; able to manage multiple priorities simultaneously without loss of quality or accuracy
Strong interpersonal and relationship-building skills with the ability to interact effectively across all levels of the organization and with global counterparts
Cultural awareness and sensitivity when working with international colleagues, partners, and clients in various parts of the world
High emotional intelligence, with the ability to read situations, manage ambiguity, and respond with composure under pressure
Self-directed and proactive; able to anticipate executive needs and act with minimal guidance
The pay range for the role is $82,800-$115,200. The specific offer will depend on an applicant’s skills and other factors. This role may also be eligible to participate in a discretionary annual incentive program. Chubb offers a comprehensive benefits package, more details on which can be found on our careers website. The disclosed pay range estimate may be adjusted for the applicable geographic differential for the location in which the position is filled.
About UsSkills Required
- 5+ years of experience as an Executive Assistant supporting C-suite or senior executives
- Experience managing confidential HR, legal, or executive-level matters
- Proficiency in Microsoft 365 and digital collaboration tools
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Ability to interact effectively across all levels of the organization
What We Do
Chubb is the world’s largest publicly traded property and casualty insurance company. With operations in 54 countries and territories, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance and life insurance to a diverse group of clients. As an underwriting company, we assess, assume and manage risk with insight and discipline. We service and pay our claims fairly and promptly. The company is also defined by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength and local operations globally. Parent company Chubb Limited is listed on the New York Stock Exchange (NYSE: CB) and is a component of the S&P 500 index. Chubb maintains executive offices in Zurich, New York, London, Paris and other locations, and employs 31,000 people worldwide. Additional information can be found at: chubb.com.
