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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be — and deliver — your best.
We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 640,000 members, placing their best interests at the heart of everything we do.
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.
Don’t just work anywhere — come build tomorrow together with us.
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Value Proposition:
The Internal Audit function is a critical component of OMERS governance, providing the Board and Management with independent, risk‑based assurance and advice on the achievement of OMERS strategy and adequacy of OMERS risk management and control environment. We are a trusted partner, supporting OMERS global business — which provides you with unmatched visibility into OMERS’ operations.
Position Scope:
Reporting to the Global Head of Internal Audit, you’ll provide a full range of confidential administrative services for the leader and their leadership team, ensuring quality service and professionalism at every interaction.
In this role, you will have the opportunity to support a very busy and energetic Executive and their immediate team. Your positive attitude and superior customer service, organizational, project management and problem-solving skills will be key to your success in this role.
As a member of this team, you will be responsible for:
Meeting management, including scheduling, preparing agendas, taking minutes and documenting action items at leadership team meetings, strategic sessions and other meetings the leader is involved in
Supporting the team’s engagement plan, including preparing and coordinating meetings and events such as all-team Town Halls, leadership team meetings, offsites and other department-wide meetings and events
Preparing reports, presentations, communications, and documents relating to matters of sensitive nature on behalf of the leader by identifying required information, coordinating collection of information, and managing the relevant deadlines
Managing, coordinating, and maintaining a complex calendar with conflicting priorities and helping prioritize and organize the workload of the leader to ensure items that are critical to the business and to key stakeholders are on the agenda
Executing and assisting with projects and special assignments by establishing objectives, determining priorities, managing time, monitoring progress, problem-solving and adjusting plans as required
Managing invoices and expenses along with budget monitoring and analysis.
Participating fully as a member of the team and contributing to a positive and inclusive work environment
Coordinating extensive and sometimes complex domestic and international travel arrangements, hotels and itineraries
Planning and coordinating for onsite and offsite meetings, meeting rooms, special functions and events including logistics such as location, meals, technology, communication, materials and RSVP’s.
To succeed in this role, you:
Bring 5+ years’ experience supporting an executive in a large, complex, international organization
Have a post-secondary education (college or university) is preferred
Have excellent computer literacy, MS Office Suite experience and digital tools experience including MS Teams, SharePoint, etc.
Act as a trusted partner to senior leadership, anticipating needs, prioritizing initiatives and proactively resolving issues in a professional and calm manner before they escalate.
Partner closely with leadership to manage shifting priorities and optimize time allocation.
Serve as a key liaison between Internal Audit leadership and cross-functional teams, ensuring clarity, alignment and follow through on initiatives.
Build strong, collaborative relationships across OMERS – working effectively with internal partners and external stakeholders
Perform a diverse and complex set of tasks, applying sound judgement, autonomy and discretion
Work extremely well under pressure with the ability to meet tight deadlines while maintaining attention to detail
Demonstrate the ability to prioritize, multi-task, and work independently with minimal direction and proficiency in dealing with ambiguity
Are detail oriented when writing and editing business documents, communications and presentations
Exercise high levels of discretion and judgment to deal with sensitive and confidential materials and matters
Thrive in dynamic organizations that constantly evolve and adapt
We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.
This posting is for an existing vacancy.
The expected salary range for this position is $72,000.00 - $108,000.00 per year.
You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.
As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work — and the members we proudly serve.
From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.
Note: OMERS uses artificial intelligence tools to assist in the recruitment process.
Top Skills
What We Do
Founded in 1962, OMERS is one of Canada’s largest defined benefit pension plans, with $133.6 CAD billion in net assets as of June 30, 2024.
With employees in our offices in Toronto, London, New York, Amsterdam, Luxembourg, Singapore, Sydney and other major cities across North America and Europe, OMERS invests and administers pensions for over half a million active, deferred and retired employees of 1,000 municipalities, school boards, libraries, police and fire departments, and other local agencies in communities across Ontario
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