Executive Assistant

Primary DetailsTime Type: Full time

Worker Type: Employee

• Location: Sydney

• Term: Full time, permanent

• Happy to talk flexible working

The Opportunity

Executive Assistant to the Group Executive, Corporate Affairs and Sustainability and the Group Head of Corporate Communications & Brand.

Your New Role

In this role you will be responsible for optimising the leader’s time through managing deliverables, inputs, and timelines, coordinating with the team and stakeholders as required, reporting, diary, and travel requirements.

We are looking for someone who wants the opportunity to partner with fast-paced and agile leaders.

You will work closely with the Corporate Affairs and Sustainability Business Manager and Senior Management team, providing secretarial and administrative support exclusively whilst maintaining a high level of discretion.

Key duties include:

• Dealing with a large group of globally based executives and committees from within and outside of the organisation

• Forecasting deliverables and meeting commitments, ensuring leaders are equipped to deliver.

• Coordinating correspondence, presentations, and reports both of a general and confidential nature on behalf of the leaders.

• Making recommendations and process improvements for key admin operating systems and ways of working

• Building relationships and rapport across the various parts of the business – including peers, colleagues, executives.

• Management of cost centre budgets and financial team requirements, including invoicing.

• Point of contact for the wider teams for process guidance, team member inductions, and onboarding.

• Working across multiple time zones and divisions

The interview process will consist of 2-3 interview and background checks.

What we are looking for:

At the heart of this role is building and maintaining strong connections across the team and business and creating an environment of collaboration and trust. You'll act as a key partner to the leaders, demonstrating care and empathy by anticipating their needs and ensuring their time is respected and used efficiently.

You will also be highly organised, and resilient and have experience supporting C-Suite executives.

Other key attributes that will see you succeed in this role:

• Strong interpersonal, communication and negotiation skills

• Adaptable to new and emerging technologies, with a strong ability to leverage these tools to improve processes and efficiency

• Exceptional corporate presentation and excellent people management skills

• Ability to work autonomously, employ initiative to find solutions, prioritise and exercise discretion.

• Excellent organisational and administration skills with a fastidious level of attention to detail.

• Ability to liaise at an executive level and to work under pressure

About QBE

We can never really predict what’s around the corner, but at QBE we’re asking the right questions to enable a more resilient future – helping those around us build strength and embrace change to their advantage. We’re an international insurer that’s building momentum towards realising our vision of becoming the most consistent and innovative risk partner.

And our people will be at the centre of our success. We’re proud to work together, and encourage each other enable resilience for our customers, our environment, our economies and our communities. With more than more than 13,000 people working across 27 countries, we’re big enough to make a real impact, but small enough to provide a friendly workplace, where people are down-to-earth, passionate and kind.

We believe this is our moment – what if it was yours too? Your career at QBE — let’s make it happen!

Benefits

We offer a range of benefits to help provide holistic support for your work life, whatever your circumstances. As a QBE employee you will have access to and benefit from: 

• ‘Hybrid Working’ – a mix of working from home and in the office to enhance your work/life balance 

• Our ‘Thriving at our Best’ wellbeing program, including free holistic wellbeing coaching, nutritional, confidential counselling, financial and legal advice 

• 18 weeks’ gender-equal flexible leave for all new parents, including paid super 

• The ability to maximise retirement savings through voluntary super contributions and company matching 

• Income protection insurance & reimbursed Death and Total Permanent Disability insurance premiums 

• Additional leave and support through QBE’s Family Domestic Violence First Responder Network 

• Discounts on insurance products, car hire, hotels, goods and services including benefits through our various sports and arts sponsorship partners

Rewards & Recognition

We value our employee’s experience with us and are proud to have been recognised for the following awards: 

• 2021 LinkedIn Top Employer & HRD Employer of Choice 

• 2020 Best Workplace Diversity & Inclusion and Excellence Award for Best Health & Wellbeing at the Australian HR Awards 

• Platinum employer on the Australian Workplace Equality Index (AWEI) – the definitive national benchmark on LGBTQI+ workplace inclusion 

• Ranked 3rd place in the AAGE Top Graduate Employers 2024 for medium sized program as voted by graduates 

• Top 20 Workplaces for Dads in 2019 and 2020 (HBF Direct Advice for Dads) 

• Family First accredited employer since 2021

Apply now

APPLY NOW and let’s make it happen!

Click APPLY to submit your application. Successful applicants will need to complete work rights, police and credit checks through our online provider as a condition of employment.

QBE recognise the value of diverse perspectives and experience. We are committed to an inclusive workplace where everyone feels valued and respected for who they are. If we can provide support with access requirements, alternative work arrangements or you would like to connect with one of our networks please contact us at [email protected] 

Skills:

Adaptability, Analytical Thinking, Business Management, Calendar Management, Critical Thinking, Detail-Oriented, Financial Management, Intentional collaboration, Legal Administrative Support, Managing performance, Meeting Management, Office Management, Prioritization, Risk Management, Stakeholder ManagementApplication Close Date: 28/11/2024 11:59 PM

How to Apply:

To submit your application, click "Apply" and follow the step by step process.

Equal Employment Opportunity:

QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.