Executive Assistant to CEO

Job Description

We are AtkinsRéalis, a world-leading design, engineering and project management organisation. We connect people, data and technology to transform the world’s infrastructure and energy systems. Together, with our industry partners and clients, and our global team of over 37,000 consultants, designers, engineers and project managers, we can change the world.
 

We design and deliver major projects in both the built and natural environments across the globe. We believe that digitally enabled engineering has the power to radically improve how we live, connect, power, and protect ourselves, as well as change our relationship with our communities and our planet for the better.
 

Our inclusive, diverse, and energized work environment is something we take pride in. We foster an open culture founded on our core values: Safety, Integrity, Innovation, Collaboration, and Excellence.
 

Role Summary
 

The Executive Assistant will be a key partner to the CEO, offering high-level support while also assisting our national Senior Leadership Team. This role provides an exciting opportunity within a global organisation for a proactive and self-motivated Executive Assistant to collaborate with international teams, managing and coordinating critical projects across multiple countries on behalf of the CEO.
 

Based from either Sydney or Brisbane, the key responsibilities will include:
 

• Provide comprehensive and support to the CEO, including complex calendar management and travel planning (both domestic and international).

• Coordinate and manage critical projects across multiple countries on behalf of the CEO.

• Facilitate communication between the CEO and other internal departments, as well as with key external stakeholders, to ensure smooth operations and effective collaboration.

• Organize and prioritise critical issues and required information for the CEO to facilitate efficient decision making.

• Plan and manage high-level meetings and events, including preparing agendas and ensuring follow-up on action items.

• Monitor and report on the progress of initiatives, providing analytical support.

• Communicate and handle incoming and outgoing electronic communications on behalf of the CEO.

• Review and summarise miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.

• Assist the CEO and Senior Leadership Team with preparation of presentation materials.

• Compose correspondence, letters and prepare documents, PowerPoint presentations as well as management reports.

• Maintain confidentiality while handling sensitive information and decision-making.

• Lead and provide line management to administration team cross the region.

• Responsible for leading FM requirements for offices across the region.
   

Desired Skills, Experience and Capabilities
 

• The ability to understand business issues and how to resolve them.

• Demonstrated knowledge of how to book international travel and coordinate international meetings.

• Demonstrated relevant experience in supporting senior executives and the C Suite levels.

• Excellent calendar management skills, including the coordination of executive meetings.

• Expert knowledge of MS Office, including Word, Excel, PowerPoint, SharePoint and Outlook.

• The ability to build strong and genuine relationships and work collaboratively with internal and external stakeholders across all levels.

• Exceptionally well organised, proactive in your approach to work, with a strong ability to multi-task and prioritise a variety of complex tasks.

• Extremely detail oriented.

• Motivated self-starter who can demonstrate initiative and not require constant direction

• Strong communicator – verbal and written skills

• Ability to develop networks and connect.

ADDITIONAL INFORMATION
We're not all the same and that's our greatest strength and we believe that 'Different Makes a Difference.' Join us and become part of a diverse community from various cultures and abilities. Our mission is to ensure that every individual feels included and has an equal voice. We are committed to being sensitive to your unique needs and aspirations.
 

By championing inclusive, accessible, and sustainable design, you’ll inspire positive change in the world around you. Together, we’re shaping a better future—one where innovation and collaboration thrive.

As an Equal Opportunities Employer, we welcome applications from all backgrounds, cultures, and abilities. Let’s create a world where everyone’s potential is recognised and celebrated!

Worker TypeEmployee

Job TypeRegular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.