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We’re looking for an Executive Assistant to support (2) of Figma’s Sr. Directors, Sales - LATAM + DACH. This role strategically manages the day-to-day administrative and operational needs of the LATAM + DACH businesses, while also contributing significantly to projects and initiatives that help drive the company’s priorities.
We are looking for an experienced Executive Assistant who has supported at a VP level in complex global markets.
This is a full-time role based in our São Paulo hub and requires fluency in both Portuguese and English.
What you’ll do at Figma:
- Manage Sr. Directors’ calendars, meetings, expenses, and business travel arrangements
- Brief and prepare Sr. Directors ahead of key meetings, calls, and events, including confidential reports and materials
- Coordinate Senior Management meetings, including agendas, materials, action items, and follow-up
- Lead planning and execution of monthly and quarterly meetings and in-person leadership offsites, coordinating content, slides, venues, and stakeholders
- Build executive materials using Figma, Figma Slides, and FigJam
- Act as a key liaison between Sr. Directors, their leadership teams, and the wider LATAM + DACH teams
- Work alongside the Sales EA team and greater EA team to provide some support for logistics of internal events, team offsites and external events
- Evolve and create processes for efficiency and global alignment
We'd love to hear from you if you have:
- 4+ years of experience in an administrative or support role
- Fluent in both Portuguese and English, with strong communication skills across a wide range of stakeholders
- Thrive in fast-paced environments and adapt quickly to changing priorities and demands
- Expert at prioritizing, anticipating needs, and handling sensitive information with discretion and confidentiality
- Bring a positive, reliable approach and foster an inclusive environment where others can thrive
While it’s not required, it’s an added plus if you also have:
- Previous experience supporting customer facing teams and/or sales
- Experience supporting senior leadership at fast paced SaaS companies
#LI-JB6
At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [email protected]. These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.
Examples of accommodations include but are not limited to:
- Holding interviews in an accessible location
- Enabling closed captioning on video conferencing
- Ensuring all written communication be compatible with screen readers
- Changing the mode or format of interviews
To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.
By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.
Skills Required
- 4+ years of experience in an administrative or support role
- Fluent Portuguese and English
- Strong communication skills across a wide range of stakeholders
- Ability to thrive in fast-paced environments and adapt to changing priorities
- Expertise in prioritization and anticipating needs
- Ability to handle sensitive information with discretion and confidentiality
- Experience supporting executives at the VP level in complex global markets
- Previous experience supporting customer-facing teams or sales
- Experience supporting senior leadership at fast-paced SaaS companies
Figma Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Figma and has not been reviewed or approved by Figma.
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Leave & Time Off Breadth — Time off is described as generous, with company recharge days and strong PTO and sick leave programs highlighted across sources. This breadth of leave is repeatedly called out as a core strength of the package.
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Healthcare Strength — Health benefits cover medical, dental, and vision, and are consistently presented as robust in employer materials and third‑party summaries. Coverage quality is noted as a standout element of the overall offering.
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Parental & Family Support — Parental leave and fertility support are emphasized as core parts of the package. These family-focused benefits are frequently referenced as notable positives.
Figma Insights
What We Do
Born on the Web, Figma helps teams create, share, test, and ship better designs from start to finish. Companies like Microsoft, Google, and Slack use Figma to boost creative productivity while keeping everyone on the same page.
Why Work With Us
We’re multiplayer people who live by our values, celebrate our differences, and care deeply about each other and our users. Making design accessible to all is a lofty goal. We’re just getting started and could use your help—join us!
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