Executive Assistant, IT

Key Areas of Responsibilities

• Manage Calendar of the management, to oversee dynamic and complex calendars for CIO and COO, anticipate scheduling needs, proactively resolve conflicts, and coordinate across multiple stakeholders, teams, and time zones to maximize efficiency.

• Coordinate business travel, to organize and manage all travel logistics for both domestic and international travel arrangements (flights, accommodations, itineraries, activities, etc.)

• Execute on and off-sites meeting logistic planning, including catering, agenda, facilities, communications

• On-site and off-site team events support

• Provide proactive, varied and confidential secretarial support to CIO and COO

• Prepare and edit presentations, including developing content as well as collecting, collate/merge and review materials submitted by others

• Coordinate and communicate with various teams and all levels of staff on matters directed by CIO and COO

• Miscellaneous ad-hoc reporting and projects

• Provide administrative assistance as needed

Requirements

• Degree holder

• 5+ years' experience working for a C-level executive organizing multiple priorities, calendars and projects

• Strong multi-tasking skills and proven ability to manage multiple projects and work well under time/other constraints

• Exceptional organizational skills and ability to effectively prioritize tasks and projects

• Ability to handle confidential information, demonstrate a high degree of autonomy

• Demonstrated experience in dealing effectively with all levels within an organization

• Embodies high ethical standards and core values

• Good working knowledge of MS Excel, Word, PDF & PowerPoint.

• Excellent written and oral communication skills in English and Mandarin

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