The Role
Provide high-level administrative support to three VPs in Product & Engineering, managing complex calendars, travel, events, meetings, presentations, expense and invoice tasks, cross-functional coordination, and confidential correspondence. Serve as a trusted partner to enable leadership effectiveness and may support rotational on-call duties and onsite coordination in Atlanta.
Summary Generated by Built In
JOB SUMMARY
Performs advanced, diversified, and highly confidential administrative assignments supporting three Vice Presidents within the Product & Engineering organization. Acts as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management. Responsibilities include correspondence, preparation of presentations and reports, file maintenance, cross-functional coordination, meeting logistics, expense management, and welcoming visitors.
PRIMARY DUTIES/KEY RESPONSIBILITES
What you will do
Required Experience & Specialized Knowledge and skills
Who you are
USD 32.26 - 48.41 per hour
Compensation:
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
Performs advanced, diversified, and highly confidential administrative assignments supporting three Vice Presidents within the Product & Engineering organization. Acts as a trusted partner to leadership, enabling efficient operations through calendar management, travel coordination, event planning, and administrative project management. Responsibilities include correspondence, preparation of presentations and reports, file maintenance, cross-functional coordination, meeting logistics, expense management, and welcoming visitors.
PRIMARY DUTIES/KEY RESPONSIBILITES
What you will do
- Provides administrative support to senior executives, enabling effective day-to-day operations and leadership effectiveness.
- Manages complex calendar scheduling across multiple senior leaders, ensuring alignment with priorities and efficient use of time.
- Coordinates logistics for meetings and events, including planning, execution, and follow-up.
- Arranges and manages complex travel, ensuring seamless coordination and adherence to schedules.
- Enables leaders by ensuring meetings are well-prepared (agenda curation), documented (notes and follow-ups), and that distribution lists and materials remain organized.
- Handles accounting-related tasks including event invoicing, bill payment, expense coding, etc., as required to support team activity.
- Builds and maintains strong relationships across the executive assistant community to enable effective coordination, information sharing, and operational support.
Required Experience & Specialized Knowledge and skills
Who you are
- High school diploma/GED and 7 years of experience; an associate's degree, BA/BS or certification + up to 5 years' experience; or 9 years of experience with no diploma or certification.
- Demonstrated ability to support senior executives with a high degree of professionalism, judgment, and discretion.
- Strong organizational and prioritization skills, with the ability to manage competing demands and shifting priorities effectively.
- Proactive and resourceful, with the ability to anticipate needs and operate independently in a fast-paced environment.
- Strong written and verbal communication skills, with the ability to effectively engage with senior leaders and cross-functional partners.
- Skilled in accuracy & attention to detail, budgeting, confidentiality, customer focus, and project administration & management.
- Skilled in collaborating with intent, communicating with consideration, developing trust, engaging others and striving for excellence.
- Availability for rotational on-call duties outside of standard business hours may be required.
- Atlanta based candidates only, willing to be onsite multiple times a week
USD 32.26 - 48.41 per hour
Compensation:
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
EOE, including disability/vets
Skills Required
- High school diploma/GED and 7 years experience; OR associate/BA/BS/certification and up to 5 years experience; OR 9 years experience with no diploma/certification
- Proven ability to support senior executives with professionalism, judgment, and discretion
- Manage complex calendar scheduling across multiple senior leaders
- Coordinate logistics for meetings, events, and executive travel
- Prepare presentations, reports, meeting agendas, notes, and follow-ups
- Handle accounting-related tasks including event invoicing, bill payment, and expense coding
- Strong organizational, prioritization, accuracy, and attention to detail skills
- Strong written and verbal communication and cross-functional collaboration skills
- Project administration and management skills; ability to operate independently in fast-paced environment
- Maintain confidentiality and exercise discretion
- Availability for rotational on-call duties outside standard business hours (may be required)
- Atlanta-based candidates only; willing to be onsite multiple times a week
- Authorized to work in the United States for any employer without current or future sponsorship
What the Team is Saying
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Cox Enterprises Compensation & Benefits Highlights
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Healthcare Strength — Healthcare coverage is positioned as robust with multiple medical plan options (PPOs and an HSA‑eligible HDHP), in‑network preventive care at 100%, and expanded mental health and virtual care access. Specialized offerings such as fertility benefits, gender‑affirming care, and wellness programs (e.g., Calm, FitnessOnDemand, Hinge Health) further bolster breadth.
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Retirement Support — The 401(k) program features an enhanced employer contribution for most newer hires—dollar‑for‑dollar matching up to 6% and an automatic 2% contribution after 90 days, with legacy formulas for earlier hire dates. Financial tools and student‑debt support via Candidly deepen long‑term savings support.
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Parental & Family Support — Paid parental leave of eight weeks, adoption assistance (up to $5,000 per adoption), and resources like backup care and childcare discounts are highlighted. Family‑building and caregiving supports (e.g., fertility coverage, Milk Stork, Care.com access) are emphasized across materials.
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The Company
What We Do
Cox Enterprises is a family-owned enterprise spanning 125+ years of innovation. Through our diverse network of businesses, our people are shaping the future with bold thinking, cutting-edge technology and an unwavering commitment to doing what’s right. Across a range of industries — including automotive, agriculture, cleantech, journalism and more — we’re building a better future for this generation and the next. Make your mark at Cox!
Why Work With Us
Founded in 1898, Cox Enterprises is a community of kind, grounded individuals who work together to drive positive change across vital industries. At Cox, employees experience meaningful work, great benefits, work-life balance and a supportive team environment, plus ample opportunities for career growth across our family of businesses.
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Cox Enterprises Teams
Cox Enterprises Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Typical time on-site:
Flexible
