The Role
Provide comprehensive executive support to the CEO by managing calendar, travel, communications, meetings, projects, and stakeholder relationships while handling confidential information and preparing presentations, reports, and events.
Summary Generated by Built In
- Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
- Prepare meeting agendas, take minutes, and follow up on action items as needed.
- Handle sensitive and confidential information with utmost discretion.
- Act as the primary point of contact between the Chairman and internal/external stakeholders.
- Draft, review, and manage email correspondence on behalf of the Chairman.
- Screen and prioritize phone calls, emails, and other communications.
- Assist in managing key projects, ensuring deadlines are met and progress is tracked.
- Prepare presentations, reports, and other documents for executive meetings and events.
- Conduct research and gather information as needed for decision-making purposes.
- Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
- Ensure all travel plans are cost-effective and efficient.
- Prepare detailed travel agendas, and manage changes to schedules if necessary.
- Maintain relationships with external clients, board members, and key stakeholders.
- Organize and coordinate events, conferences, and meetings with high-level executives.
- Manage the Chairman's office environment to ensure it is functional and organized.
- Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
- Organize and coordinate executive team meetings, off-sites, and corporate events.
- Plan team-building activities and other internal events as required.
Requirements
- A bachelor's degree in Business Administration, Communications, or a related field is preferred.
- Minimum of 5 plus years of experience as an aviation professional (cabin crew preferred)
- Experience in a fast-paced corporate environment is highly desirable.
- Exceptional organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant reporting tools.
- Ability to multitask, prioritize, and manage time effectively.
- Strong problem-solving skills and the ability to adapt to changing circumstances.
- Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
- Strong research, analytical, and planning skills
- Excellent organizational and communication abilities
Benefits
Skills Required
- Bachelor's degree in Business Administration, Communications, or related field
- Minimum of 5+ years experience as an Executive Assistant
- Experience supporting C-level executives
- Experience in a fast-paced corporate environment
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities in English and Arabic
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to multitask, prioritize, and manage time effectively
- Strong problem-solving skills and adaptability
- Excellent interpersonal skills and ability to build stakeholder relationships
- Strong research, analytical, and planning skills
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The Company
What We Do
Blue Ocean Corporation is a leading conglomerate and knowledge empowerment enterprise in the Middle East and India with over 25 years of experience. The company provides professional training, international certification programs, and consulting services across various sectors, including supply chain, logistics, and human resources, to help B2B and B2C clients accelerate careers and transform organizations.
