Primary Responsibilities:
- Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
- Plan and support team meetings at office and offsite locations, including arranging all conference room and site details, catering and room set up as needed.
- Develop and maintain systems that organize and structure the work of the executive. Organize and Maintain files/records on all matters, as appropriate.
- Prepare expense reports, memoranda, reports, spreadsheets and presentations which may require the gathering of data from internal and/or external sources.
- Ensure all reports, letters, documents and other materials are in final format,
- including but not limited to grammar, content, substance and accuracy.
- Demonstrate a high level of integrity, professionalism and confidentiality, handling sensitive information with tact, discretion and sound judgement.
- Setup TEAMS and ZOOM meetings as need for executive and department needs.
- Work comfortably with other Executive Assistants in support of the Executive Team company wide.
Additional Duties and Responsibilities:
- Coordinate onboarding support to new employees; ensure they have the needed resources to get started as a new employee of Cox Enterprises.
- Perform administrative functions such as ordering supplies, coordinating equipment repairs, etc.
- Maintain employee reference lists and department organizational charts.
- Welcome guests and customers by greeting them, in person or on telephone; answering or directing inquiries.
- Assist with dissemination of internal communications as needed.
- Serve as liaison between the executive's team and other business units/departments.
- Coordinate special projects as assigned.
Required Qualifications:
- High School Diploma/GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 5 years' experience; or 9 years' experience in a related field
- Must be highly proficient in Microsoft Word, Excel PowerPoint and Outlook.
- Ability to proactively and effectively anticipate and respond to the needs of the executive and team.
- Experience with meeting and event logistics for internal team members and external clients including virtual/remote meetings in addition to live meetings.
- Excellent written and verbal communication skills; strong listening skills.
- Critical thinker with strong eye for accuracy.
- Ability to anticipate problems and create mitigation plans.
- Proven success working in a high work volume, fast-paced and complex matrix environment.
- Demonstrated experience maintaining confidentiality and discretion given the nature of the work.
- Strong planning, organization, meeting planning and project management skills.
- Exceptional organizational skills required; must be detail-oriented with the proven ability to prioritize work, meet deadlines and work independently while managing tasks simultaneously
Preferred Qualifications:
- Aviation industry or Corporate Flight Department experience preferred.
- Proficiency with digital devices and files with an aptitude to quickly learn new technologies.
- Visio and Flight Management Software exposure a plus.
USD 32.26 - 48.41 per hour
Compensation:
Hourly base pay rate is $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship. No OPT, CPT, STEM/OPT or visa sponsorship now or in future.
Top Skills
What We Do
For well over a century, Cox Enterprises has been shaping the future with daring ideas and values-driven thinking.
Since our founding in 1898, our relentless spirit of innovation has driven us to disrupt industries and enhance the quality of life in the communities we serve. Through our major divisions — Cox Communications, Cox Automotive and Cox Farms — our people have countless opportunities to grow and make an impact in the communications and automotive industries, as well as in new ventures in agriculture, cleantech, digital media and more.
As a privately-held, family-owned business, we know that people are our most valuable asset. We offer a supportive and inclusive environment with flexible career growth, amazing benefits and work-life balance at the forefront.
Our mission, our ways of working and our commitment to people are what make our workplace culture remarkably flexible and resilient. Join us to build a better future and make your mark.
Why Work With Us
At our core, Cox is a technology company that values human relationships. We know people feel most empowered when their work has meaning, when they feel respected and have opportunities to grow. “Career satisfaction” is not enough at Cox — we’re here to help you find balance, live well and achieve your career goals even as they change over time.
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Cox Enterprises Teams
Cox Enterprises Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Every person has different working styles and preferences — and we aim to empower teams to work where they are most comfortable. Some roles require in-person work, but for those that can be performed remotely, we offer flexibility.
