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Building a better future for this generation and the next.
The Role
Provide high-level administrative support to the Vice President, Aviation and direct reports, including calendar management, meeting and travel coordination, document preparation, expense reporting, virtual meeting setup, recordkeeping, and liaison duties. Maintain confidentiality, organize executive systems, support team onboarding and special projects, and collaborate with other Executive Assistants across the company.
Summary Generated by Built In
The Executive Assistant provides administrative leadership and support to the Vice President, Aviation and their direct reports. The individual in this role will provide seamless execution of tasks and administrative support including extensive calendar management, meeting preparation, managing the leaders' daily schedule, and handling tasks on behalf of the leader as needed.
Primary Responsibilities:
Additional Duties and Responsibilities:
Required Qualifications:
Preferred Qualifications:
USD 32.26 - 48.41 per hour
Compensation:
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
Primary Responsibilities:
- Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel.
- Plan and support team meetings at office and offsite locations, including arranging all conference room and site details, catering and room set up as needed.
- Develop and maintain systems that organize and structure the work of the executive. Organize and Maintain files/records on all matters, as appropriate.
- Prepare expense reports, memoranda, reports, spreadsheets and presentations which may require the gathering of data from internal and/or external sources.
- Ensure all reports, letters, documents and other materials are in final format,
- including but not limited to grammar, content, substance and accuracy.
- Demonstrate a high level of integrity, professionalism and confidentiality, handling sensitive information with tact, discretion and sound judgement.
- Setup TEAMS and ZOOM meetings as need for executive and department needs.
- Work comfortably with other Executive Assistants in support of the Executive Team company wide.
Additional Duties and Responsibilities:
- Coordinate onboarding support to new employees; ensure they have the needed resources to get started as a new employee of Cox Enterprises.
- Perform administrative functions such as ordering supplies, coordinating equipment repairs, etc.
- Maintain employee reference lists and department organizational charts.
- Welcome guests and customers by greeting them, in person or on telephone; answering or directing inquiries.
- Assist with dissemination of internal communications as needed.
- Serve as liaison between the executive's team and other business units/departments.
- Coordinate special projects as assigned.
Required Qualifications:
- High School Diploma/GED and 7 years' experience in a related field. The right candidate could also have a different combination, such as any level degree/certification beyond a HS diploma/GED in a related discipline and 5 years' experience; or 9 years' experience in a related field
- Must be highly proficient in Microsoft Word, Excel PowerPoint and Outlook.
- Ability to proactively and effectively anticipate and respond to the needs of the executive and team.
- Experience with meeting and event logistics for internal team members and external clients including virtual/remote meetings in addition to live meetings.
- Excellent written and verbal communication skills; strong listening skills.
- Critical thinker with strong eye for accuracy.
- Ability to anticipate problems and create mitigation plans.
- Proven success working in a high work volume, fast-paced and complex matrix environment.
- Demonstrated experience maintaining confidentiality and discretion given the nature of the work.
- Strong planning, organization, meeting planning and project management skills.
- Exceptional organizational skills required; must be detail-oriented with the proven ability to prioritize work, meet deadlines and work independently while managing tasks simultaneously
Preferred Qualifications:
- Aviation industry or Corporate Flight Department experience preferred.
- Proficiency with digital devices and files with an aptitude to quickly learn new technologies.
- Visio and Flight Management Software exposure a plus.
USD 32.26 - 48.41 per hour
Compensation:
Hourly pay rate is in the range of $32.26 - $48.41/hour. The hourly base rate may vary within the anticipated range based on factors such as the ultimate location of the position and the selected candidate's knowledge, skills, and abilities. Position may be eligible for additional compensation that may include commission (annual, monthly, etc.) and/or an incentive program.
Benefits:
Employees are eligible to receive a minimum of sixteen hours of paid time off every month and seven paid holidays throughout the calendar year. Employees are also eligible for additional paid time off in the form of bereavement leave, time off to vote, jury duty leave, volunteer time off, military leave, and parental leave.
Applicants must currently be authorized to work in the United States for any employer without current or future sponsorship.
Skills Required
- High School Diploma/GED and 7 years' experience in a related field (or alternatives: degree/cert + 5 years; or 9 years' related experience)
- Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
- Ability to proactively anticipate and respond to the needs of the executive and team
- Experience with meeting and event logistics for internal and external clients, including virtual and live meetings
- Excellent written and verbal communication skills and strong listening skills
- Critical thinker with strong eye for accuracy
- Ability to anticipate problems and create mitigation plans
- Proven success working in a high-volume, fast-paced, complex matrix environment
- Demonstrated experience maintaining confidentiality and discretion
- Strong planning, organization, meeting planning and project management skills
- Exceptional organizational skills; detail-oriented with ability to prioritize, meet deadlines and work independently while managing multiple tasks
- Authorized to work in the United States for any employer without current or future sponsorship
- Aviation industry or Corporate Flight Department experience
- Proficiency with digital devices and files and ability to quickly learn new technologies
- Visio and Flight Management Software exposure
What the Team is Saying
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Director of Agile Delivery
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Cox Enterprises Compensation & Benefits Highlights
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Healthcare Strength — Healthcare coverage is positioned as robust with multiple medical plan options (PPOs and an HSA‑eligible HDHP), in‑network preventive care at 100%, and expanded mental health and virtual care access. Specialized offerings such as fertility benefits, gender‑affirming care, and wellness programs (e.g., Calm, FitnessOnDemand, Hinge Health) further bolster breadth.
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Retirement Support — The 401(k) program features an enhanced employer contribution for most newer hires—dollar‑for‑dollar matching up to 6% and an automatic 2% contribution after 90 days, with legacy formulas for earlier hire dates. Financial tools and student‑debt support via Candidly deepen long‑term savings support.
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Parental & Family Support — Paid parental leave of eight weeks, adoption assistance (up to $5,000 per adoption), and resources like backup care and childcare discounts are highlighted. Family‑building and caregiving supports (e.g., fertility coverage, Milk Stork, Care.com access) are emphasized across materials.
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The Company
What We Do
Cox Enterprises is a family-owned enterprise spanning 125+ years of innovation. Through our diverse network of businesses, our people are shaping the future with bold thinking, cutting-edge technology and an unwavering commitment to doing what’s right. Across a range of industries — including automotive, agriculture, cleantech, journalism and more — we’re building a better future for this generation and the next. Make your mark at Cox!
Why Work With Us
Founded in 1898, Cox Enterprises is a community of kind, grounded individuals who work together to drive positive change across vital industries. At Cox, employees experience meaningful work, great benefits, work-life balance and a supportive team environment, plus ample opportunities for career growth across our family of businesses.
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Cox Enterprises Teams
Cox Enterprises Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
Typical time on-site:
Flexible
