Executive Administrator

Executive Administrator

Location: Hyderabad (Hybrid – 3 days onsite)

Role Overview

This role sits at the center of Nasuni’s Hyderabad Innovation Center, partnering directly with the Engineering Site Leader and senior leadership team to drive operational effectiveness, leadership alignment, and employee experience.

You will combine high-trust executive support with structured program coordination and site-wide event ownership.  Your focus is enabling leadership execution, improving operational visibility, and supporting a growing, high-performing engineering organization.

This role is ideal for someone who thrives in fast-paced environments, enjoys working across leadership teams, and can bring structure, follow-through, and clarity to complex, cross-functional work.

Level & Scope Definition

• Operates with high autonomy within leadership support
• Coordinates across executives, teams, and global stakeholders
• Administers recurring operational programs (reviews, tracking, follow-ups)
• Ensures program goals and deadlines are tracked through organization, visibility, and follow-through
• Supports a scaling organization (50 to 150 employees)

Responsibilities

Executive Support & Coordination

• Manage complex calendars for Site Leader and Directors across time zones
• Coordinate leadership meetings with U.S.-based EAs and stakeholders
• Support travel planning, leadership visits, and executive logistics
• Prepare meeting materials, notes, and follow-ups

Program Review Management

• Attend engineering operational reviews and staff meetings when needed for notes  
• Captures notes and action items using AI and other means.
• Track progress and closure of action items using tools (e.g., Confluence)
• Surface open items and risks in subsequent meetings to maintain accountability

Event & Culture Coordination

• Plan and execute employee engagement initiatives (festivals, events, team outings)
• Coordinate large-scale site events (e.g., office milestones, leadership visits)
• Manage vendor relationships, bookings, and logistics (resorts, swag, events)
• Partner with HR to support employee experience and site culture

Cross-Functional Coordination

• Act as liaison across Engineering, HR, and global stakeholders
• Coordinate visits, Vista stakeholder engagements, and external meetings
• Ensure smooth execution of site-level initiatives and leadership priorities

AI-Enabled Productivity

• Use AI tools to generate meeting summaries, action trackers, and follow-ups
• Improve scheduling and coordination efficiency using AI-assisted workflows
• Validate outputs for accuracy before distribution

Qualifications

Must-Have

• 7–10 years of experience in Executive Assistant or similar roles
• Experience supporting Director-level or above leadership
• Strong calendar management across multiple stakeholders and time zones
• Experience tracking action items or supporting operational cadences
• Exceptional organizational skills and attention to detail
• High discretion and professionalism

Preferred

• Experience in technology, SaaS, or IT Software environments
• Experience working across global teams (India, EMEA, US)
• Experience coordinating leadership meetings or operational reviews
• Experience planning events or employee engagement initiatives

Ideal

• Experience combining EA + program coordination responsibilities
• Experience supporting a scaling organization or new site growth
• Hands-on use of AI tools for productivity (notes, workflows, scheduling)

Experience Guidelines

• Total experience: 7–10 years
• Relevant experience: 5+ years supporting senior leadership
• Program coordination experience preferred but not required as primary role

About Nasuni

Nasuni is the unstructured data foundation for enterprise teams—and the AI that supports them. We manage, protect, and activate the world’s unstructured data so organizations can work smarter, spend wisely, and create safely without limits. As a Vista-backed SaaS data infrastructure company, Nasuni is transforming how enterprises manage file data with a next-generation, AI-ready platform.

Why Work at Nasuni (Hyderabad)

With Vista Equity Partners’ backing, our Hyderabad team operates at the intersection of cloud, AI, and enterprise data infrastructure. You’ll work in a fast-growing environment supporting global leadership while helping shape a high-impact innovation center. This role offers visibility, ownership, and the opportunity to directly influence how a scaling engineering organization operates and engages.

Benefits of working at Nasuni. 

As part of our commitment to your well-being and growth, Nasuni offers competitive benefits designed to support every stage of your life and career:

• Competitive compensation programs
• Flexible time off and leave policies
• Comprehensive health and wellness coverage
• Hybrid and flexible work arrangements
• Employee referral and recognition programs
• Professional development and learning support
• Inclusive, collaborative team culture
• Modern office spaces with team events and perks
• Retirement and statutory benefits as per Indian regulations

To all recruitment agencies: Nasuni does not accept agency resumes. Please do not forward resumes to our job boards, Nasuni employees or any other company location. Nasuni is not responsible for any fees related to unsolicited resumes.

Nasuni is proud to be an equal opportunity employer. We are committed to fostering a diverse, inclusive, and respectful workplace where every team member can thrive. All qualified applicants will receive consideration for employment without regard to race, religion, caste, color, sex, gender identity or expression, sexual orientation, disability, age, national origin, or any other status protected by applicable laws in India or the country of employment. We celebrate individuality and are committed to building a workplace that reflects the diversity of the communities we serve. If you require accommodation during the recruitment process, please let us know.