Discover a Career That Empowers You — Join HUB International!
At HUB International, we’re more than just an insurance brokerage firm — we’re a thriving community of entrepreneurs driven by purpose and passion. Every day, we help individuals, families, and businesses protect what matters most by providing a broad array of insurance, retirement, and wealth management products and services. But we don’t stop there — we also invest deeply in our people.
Here, your career is in your hands. You’ll be empowered to learn, grow, and truly make an impact. Whether you're supporting a local business or helping a national client navigate complex risk, you’ll be backed by the strength of a global firm and the heart of a regional team.
As one of the world’s largest insurance brokers — and a proud Stevie Award-winning workplace — HUB offers a unique blend of big-company resources and entrepreneurial spirit. With over 20,000 professionals across 570+ offices in North America, we bring together industry-leading technology, a strong culture of collaboration, and centers of excellence that fuel innovation.
Explore your future with HUB International. Let’s grow together. If you're ready to be part of a company where your voice matters, your work has purpose, and your potential has no limits — HUB is the place for you.
We are looking for an Executive Administrative Assistant to join our Employee Benefits Team team on a Hybrid work schedule.
SUMMARY OF RESPONSIBILITIES:
We are looking for a detail-oriented and proactive Executive Assistant to support our Operations team in Fall River, MA. This role is integral to keeping day-to-day operations running smoothly, providing administrative, data, and project support across a fast-paced insurance environment.
SPECIFIC RESPONSIBILITIES:
Schedule and coordinate appointments, meetings, and team logistics
Prepare agendas, take meeting notes, and distribute action items following meetings
Coordinate travel arrangements for leadership as needed
Draft and proofread internal communications and memos
Prepare, analyze, and maintain spreadsheets and reports
Pull and distribute recurring operational reports
Maintain tracking logs for renewals, submissions, and key deadlines
Provide ticketing support for the agency management system
Maintain electronic filing systems, document version control, and SharePoint/Teams site content
Assist with the design and production of marketing materials
Support data cleanup initiatives in coordination with the operations support team
Maintain Power of Attorney records for Registry Support
Assist with processing invoices, expense reports, and vendor correspondence
Support new employee onboarding processes
Perform other duties as assigned by management
QUALIFICATIONS:
Prior experience in a professional office environment required
Proficiency in Microsoft Office Suite
Strong attention to detail with the ability to manage multiple priorities simultaneously
Excellent organizational, interpersonal, and written/verbal communication skills
Ability to work effectively both independently and within a team
The expected salary range for this position is $19.54/hr - $34.07/hr and will be impacted by factors such as the successful candidate’s skills, experience and working location, as well as the specific position’s business line, scope and level. HUB International is proud to offer comprehensive benefit and total compensation packages: health/dental/vision/life/disability insurance, FSA, HSA and 401(k) accounts, paid-time-off benefits such as vacation, sick, and personal days, and eligible bonuses, equity and commissions for some positions.
Department Office Administration & ClericalRequired Experience: 2-5 years of relevant experienceRequired Travel: NegligibleRequired Education: High school or equivalentHUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program
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Skills Required
- Prior experience in a professional office environment
- 2-5 years of relevant experience
- Proficiency in Microsoft Office Suite
- Strong attention to detail and ability to manage multiple priorities
- Excellent organizational, interpersonal, and written/verbal communication skills
- Ability to work effectively both independently and within a team
- High school diploma or equivalent
HUB International Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about HUB International and has not been reviewed or approved by HUB International.
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Flexible Benefits — Flexible spending accounts and pre-tax commuter programs are available, alongside a broad menu of voluntary options such as legal plans, accident coverage, and group auto/home insurance.
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Healthcare Strength — Health, dental, and vision coverage are offered with multiple medical plan options, complemented by life and disability coverage and a dedicated wellbeing program with activities and tools.
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Retirement Support — A retirement savings plan is provided with a discretionary company match and access to financial planning assistance tools.
HUB International Insights
What We Do
Hi, we’re HUB. We advise businesses and individuals on how to reach their goals. When you partner with us, you’re at the center of a vast network of risk, insurance, employee benefits, retirement and wealth management specialists that bring clarity to a changing world with tailored solutions and unrelenting advocacy. So you’re ready for tomorrow. About Hub International Headquartered in Chicago, Illinois, Hub International Limited (Hub) is a leading full-service global insurance broker providing property and casualty, life and health, employee benefits, investment and risk management products and services. From offices located throughout North America, Hub’s vast network of specialists provides peace of mind on what matters most by protecting clients through unrelenting advocacy and tailored insurance solutions.
