Documentation Specialist

Posted 20 Days Ago
Be an Early Applicant
Houston, TX, USA
In-Office
Mid level
Hardware • Other • Energy
The Role
Creates, compiles, scans, uploads, and distributes technical documentation for equipment remanufacturing projects. Prepares disassembly, inspection, traceability, and final databook documentation according to IADC guidelines. Coordinates with technicians, planning, production, engineering, compliance, quality assurance, vendors, and internal departments to retrieve technical records and ensure documentation accuracy. Identifies process improvements and follows company and HSE policies.
Summary Generated by Built In

About NOV and Rig Technologies

NOV is a leading provider of technology, equipment, and services to the global oil and gas industry that supports customers’ full-field drilling, completion, and production needs. Since 1862, NOV has pioneered innovations that improve the cost-effectiveness, efficiency, safety, and environmental impact of oil and gas operations. We're continually pushing our own standards higher to deliver the safest, most efficient, and most reliable drilling solutions in the world. Join us as we continue to power the industry that powers the world.

NOV Rig Technologies makes and supports the world’s most advanced drilling solutions. To learn more about Rig Technologies products and services, please visit us at https://www.nov.com/about/our-company-structure/rig



Responsibilities

PRIMARY RESPONSIBILITIES:

  • Create, compile, and produce applicable documentation.
  • Communicate with internal Departments and Vendors.
  • Create hard copies and electronic copies of the applicable department documentation.
  • Ship applicable documentation if necessary.
  • Perform other work-related tasks as assigned.
  • Comply with all NOV Company and HSE policies and procedures.

Job Requirements: 

  • Create Disassembly and Inspection Reports based on the dispositions provided by technicians.
  • Retrieve traceability data by communicating with planning and production departments.
  • Retrieve evidentiary documentation (router packets) from various departments and scan and upload digital copies in document management system.
  • Generate Final Documentation (Databook) for remanufacturing projects of NOV equipment per IADC guidelines.
  • Work with internal quality assurance reviewers to meet IADC requirements.
  • Work with product engineering and compliance team to retrieve historic technical data and survey reports.
  • Identify potential improvement opportunities within the applicable systems and work with relevant departments on such improvements.
  • Pursue continuous improvement in its own activities and operations.
  • Must be legally authorized to work in the USA.
  • Must be able to work without sponsorship now and in the future.
  • 0% Travel.
Qualifications

Education & Experience Qualifications

  • High School or associate degree with 2-5 years of experience in documentation.

Behavioral Competencies

  • Ability to focus on subject matter (long attention span).
  • Problem solving.
  • Excellent communication skills
  • Priority management.
  • Time management.

Technical Competencies

  • MS Office Suite
  • Adobe Pro or Nuance
  • ERP System knowledge is highly preferred (Oracle, SAP, Glovia, etc.)
  • Good analytical skills
  • Solid understanding of part traceability is preferred.

COMPETITIVE BENEFITS: (visit usbenefits.nov.com for more information about our benefits offerings)

  • 401(k) Retirement Plan – NOV matches every dollar up to 5% of base pay and overtime for every dollar you invest.
  • Competitive medical plans that are effective your date of hire. Visit usbenefits.nov.com/cost-for-coverage for more information.
  • FREE MDLIVE virtual visits (when enrolled in an NOV medical plan).
  • FREE preventative medical and dental care for the entire family (when enrolled in an NOV medical/dental plan and seeing an in-network physician).
  • FREE Basic Life and AD&D insurance at 2 times your annual salary (for full-time employees).
  • All regular full-time employees start with 3 weeks of paid vacation per year (prorated based on start date). Pre-NOV relevant experience (years of service) may be considered for vacation accruals.
  • All regular full-time employees receive up to 11 paid holidays per year.

Skills Required

  • High school diploma or associate degree
  • 2-5 years of documentation experience
  • Legally authorized to work in the United States
  • Able to work without visa sponsorship now or in the future
  • Ability to maintain focus and attention to subject matter
  • Problem-solving ability
  • Excellent communication skills
  • Priority management skills
  • Time management skills
  • Proficiency with Microsoft Office Suite
  • Proficiency with Adobe Pro or Nuance
  • Good analytical skills
  • ERP system knowledge, including Oracle, SAP, or Glovia
  • Understanding of part traceability

NOV Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about NOV and has not been reviewed or approved by NOV.

  • Healthcare Strength — Company materials describe comprehensive medical, dental, and vision coverage alongside life/disability insurance, a global EAP, wellness resources, and paid parental leave; the company also states it pays most U.S. health plan premiums, which bolsters perceived value.
  • Retirement Support — The 401(k) program features auto‑enrollment, immediate vesting, and ongoing employer contributions; historical filings and comments point to a generally well‑regarded match even as exact formulas can change.
  • Leave & Time Off Breadth — Paid parental leave and widely cited decent PTO at hire are complemented by options like experience‑based vacation credit and a flexible holiday, creating a rounded time‑off offering in many U.S. roles.

NOV Insights

Am I A Good Fit?
beta
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.

The Company
HQ: Houston, TX
26,270 Employees

What We Do

NOV delivers technology-driven solutions to empower the global energy industry. For more than 150 years, NOV has pioneered innovations that enable its customers to safely produce abundant energy while minimizing environmental impact. The energy industry depends on NOV’s deep expertise and technology to continually improve oilfield operations and assist in efforts to advance the energy transition towards a more sustainable future. NOV powers the industry that powers the world.

Similar Jobs

Capital One Logo Capital One

Senior Associate, SBA Loan Documentation & Closing Specialist

Fintech • Machine Learning • Payments • Software • Financial Services
Hybrid
Plano, TX, USA
55000 Employees
81K-92K Annually

Capital One Logo Capital One

Senior Associate, Loan Documentation & Closing Specialist

Fintech • Machine Learning • Payments • Software • Financial Services
Hybrid
2 Locations
55000 Employees
81K-92K Annually
In-Office or Remote
2 Locations
1001 Employees
68K-77K Annually
In-Office or Remote
2 Locations
10001 Employees

Similar Companies Hiring

Ford Energy Thumbnail
Automotive • Software • Energy • Utilities • Manufacturing • Renewable Energy
Glendale, Kentucky
55 Employees
Revel Thumbnail
Aerospace • Hardware • Robotics • Software
Marina Del Rey, California
70 Employees
Unusual Machines, Inc. Thumbnail
Hardware • Robotics
Orlando, FL
300 Employees

Sign up now Access later

Create Free Account

Please log in or sign up to report this job.

Create Free Account