JOB OVERVIEW
As a Conveyancing Legal Assistant, you will be a trusted advisor and expected to support proactively and effectively within the business/firm.
To be successful in this role, you will be expected to understand the business, and demonstrate a high level of business acumen and exceptional organisational skills which will contribute to seamless day-to-day operations.
DUTIES AND RESPONSIBILITIES
Main Tasks
• Creating PEXA workspace – end-to-end
• Opening files
• Ordering searches
• Preparation of Duties online form
• Preparation of draft figures 1 week in advance
• Final figures preparation
• Following up with clients for instructions
• Booking in settlements with all parties
• Ordering SettleIT
• Preparation of OSR
• GST form 1 and 2 preparation and lodgement
• After settlement letters and sending out BCCM forms and Notice of Acquisition
• Coordinate travel and accommodation requirements if needed
• Office Coordination, general office support, and other business matters when required
Account Management
• Be professional/courteous/polite on all communications
• Raise emerging issues, concerns, or areas of opportunity that affect clients’ experience and/or the effectivity and efficiency of processes
• Maintain a high level of quality and efficiency on all tasks managed by observing best practice and utilizing available tools
• Ensure attendance, participation, and cooperation during knowledge transfer sessions and other meetings
• Represent hammerjack and brands in a professional manner
QUALIFICATIONS
Education
• Should be a graduate of a 4-year course
• An advanced diploma in Conveyancing is very advantageous
Product Knowledge
• Amenable to a hybrid work setup
• Proven working experience as a Legal or Conveyancing Assistant of 4-5 years and beyond
• Proficiency in English is a must
• Familiarity with legal procedures and protocols
• Satisfactory knowledge of the day-to-day operations of a legal office
• General admin assistance experience with medium-sized businesses
• Ability to juggle multiple activities and work under pressure
System and Application Knowledge
• End-to-end working knowledge of the PEXA and LEAP software is a must
• Knowledge with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint
• Ability to learn new systems and tools as needed
Quality
• Works within the Hammerjack and Client quality guidelines
• Ensures quality of work being delivered without being supervised
Top Skills
What We Do
Outsource Solutions For Business hammerjack is an Australian & Philippine owned and operated offshore outsourcing services provider. Headquartered in Sydney with multiple operating offices in Makati, Manila, and Pampanga, Philippines. We specialise in providing dedicated, high performing teams and outsourced services to the global small and midsize business market. Our solutions deliver quality and consistent outcomes and are helping businesses to focus on their core competencies, reduce operating costs and deliver more value to their customers. hammerjack has been a major player in developing the new Knowledge Process Outsourcing (KPO) industry in the Philippines servicing the Australian, U.S.A and U.K markets. Over the last 7 years we have sourced trained and developed top talent focussed on the Finance, Accounting, Bookkeeping, IT and Virtual Assistant services space. Our knowledge and experience in implementing the latest technologies and systems to support the best people has led to continued success for our clients and their remote teams, all while placing information and cyber security at the forefront. Our operating model was born in the enterprise services space and has been specifically developed to cater for the small, midsize market. This experience and collaborative customer approach set business up for success, no matter where they are on their journey. We offer an enterprise level approach to continuous improvement, high performance & quality, and world class customer experience. Our ability to deliver this level of service across multiple lines of business and industry verticals is a product of our investment in people, technology and the governance that sits behind it all.
