Assistant to the Board of Directors (Hybrid - Chicago, IL)

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection. 

Job Description

The Assistant to the Board of Directors provides broad administrative and discretionary support to the corporate secretarial function for The Allstate Corporations Board of Director and Annual Shareholder Meeting processes.

Key Responsibilities

• Serve as the central point of contact for directors on meeting logistics, schedules and other communications
• Assist in planning and execution of logistics for Board and committee meetings (virtual, hybrid, and in-person), including troubleshooting for virtual meetings
• Develop and maintain Board and committee meeting annual calendars and meeting schedules
• Assist in preparation, assembly, and timely distribution of board materials and other communications to the Board
• Coordinate director travel
• Manage, track and process director and Board meeting expenses
• Liaise with directors, external guests, senior management and internal stakeholders (IT, Security, Facilities, Events, Executive Assistants to C-Suite) on Board and committee-related matters
• Maintain corporate governance website
• Maintain governance records, internal Sharepoint sites and other document management systems; ensure appropriate document retention
• Assist in review and response to document requests from internal and external parties (e.g., internal audit, external auditors, litigation)
• Provide additional administrative support on Board and corporate governance matters, including shareholder engagement meetings
• Leverage new technologies and AI tools to continually improve effectiveness and efficiency of processes

Education

•  Bachelor’s degree or equivalent experience

Experience

• 5+ years of experience supporting senior executives, boards, governance functions or legal/compliance in a public company
• Experience in work environments requiring white-glove service mindset, a high degree of professionalism and discretion
• The individual in this role must exercise a high degree of confidentiality when handling sensitive or proprietary information
• Ability to collaborate with diverse stakeholders and manage competing priorities in a deadline-driven environment
• Experience working with C-Suite executives and Boards of Directors
• Exceptional organizational, problem-solving skills and judgment
• Experience with board portals (e.g., Diligent)
• Experience with other technology: 
• Microsoft suite of products:  Copilot, One Note, Sharepoint, Excel, PowerPoint, Word
• Adobe Acrobat or pdf software
• OneSpan or similar e-signature tools
• GEMS or similar entity management software
• Proficiency with expense reimbursement platforms (e.g., Concur, Workday Expenses)

Supervisory Responsibilities

• This job does not have supervisory duties.

Education & Experience (in lieu)

• In lieu of the above education requirements, an equivalent combination of education and experience may be considered.

Skills

Board Administration, Change Agility, Confidentiality, Executive Assistance, Executive Support, Executive Travel, Meeting Organization, Microsoft Office, Organizing, Organizing Events, Prioritization, Task Organization, Time Management

Compensation

Compensation offered for this role is 30.10 - 45.13 per hour and is based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation.

Joining our team isn’t just a job — it’s an opportunity. One that takes your skills and pushes them to the next level. One that encourages you to challenge the status quo. One where you can shape the future of protection while supporting causes that mean the most to you. Joining our team means being part of something bigger – a winning team making a meaningful impact.

Allstate generally does not sponsor individuals for employment-based visas for this position.

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

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It is the Company’s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.