Administrative Assistant

Position Summary: Responsible for professional customer service, billing, and administrative duties as it relates to the customers of the locations business lines of agronomy and grain.

Duties & Responsibilities:

Customer Service

• Greets customers and establishes a helpful friendly atmosphere.
• Assists customers in locating the item(s) being sought.
• Identifies product(s) that fill the needs of the customer and the proper application when appropriate.
• Continually arranges or cleans to assure a positive image to the customer.
• Prices products in accordance with the invoice or special pricing instructions.
• Promotes location products to regular and new customers, informing them of sales and specials.
• Monitor vendors in the proper delivery of their product as authorized.
• Assist customers in getting products to their vehicle and loading.
• Answers incoming phone calls and refer callers to appropriate person or takes and relays a message.
• May originate or prepare correspondence or emails as directed.
• Order, organize seed, and put together customer orders.

Administrative Duties

• Assists in the billing administration for location customers.
• Weigh inbound/outbound grain and fertilizer trucks.
• Grade grain on inbound and outbound loads of grain.
• Assists customers with billing issues to be resolved.
• Properly invoice customers for purchases.
• Processes invoices to include matching the bill of lading with the proper weight and verification with the purchase order.
• Receives credit requests from customers and forwards these to the supervisor.
• May prepare contracts in accordance with customer agreements and submits for approval and signatures.
• Reviews the product mix offering and make recommendations to the supervisor.
• Assists in maintaining the files and records as necessary for the operation of the location.
• Inputs business activities using the Agvantage software system and works with corporate personnel to assure completeness and accuracy of data input.
• Communicates with customers and relays pertinent information to the appropriate personnel.
• Other duties as assigned.

Qualifications:

• High school GED and 1-3 years job related experience.
• Excellent customer service skills required.
• Bookkeeping,10-Key Calculator, Microsoft Office, and Agvantage experience preferred.
• A successful candidate will have strong math, communication, sales, and organizational experience.

Working Conditions & Physical Requirements:

• Perform duties in a professional office setting.
• Ability to sit for long periods of time.
• Ability to stoop, bend, and reach on occasion.