Administrative Assistant  - Onsite New York-White Plains - R0047813

Administrative Assistant  - Onsite New York-White Plains -  R0047813  | Wolters Kluwer - FCC | CT Corporation System (DE)

Job Description  
As an Administrative Assistant, you will perform a wide range of administrative duties that support the smooth operation of the CT Business Licensing organization. You will engage with multiple teams, handle complex tasks, and manage important documentation. Your attention to detail and organizational capabilities will help maintain an efficient and effective workplace.

Onsite: This is a Full Onsite position at the USA-NY-New York-White Plains office. You will report to the Associate Director, Operations and work under the leadership of the Director, General Management. This role is a part of FCC | CT Corporation System (DE).| #LI-Onsite

Essential Duties and Responsibilities :

• Welcomes occasional guests by greeting them in person or by telephone 
• Answering and directing all incoming telephone calls and routing to the appropriate individual/department 
• Scans, logs and routes all incoming mail
• Maintains integrity of mail tracking database to ensure all incoming mail is accounted for and no correspondence is lost 
• Collaborates with all departments and remote employees  
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing expediting and verifying receipt of supplies. 
• Assist Accounting department with syncing invoices, receiving payments, and collection activity tasks. 
• Assist with in-office event coordination as needed

Additional Information:   
Wolters Kluwer offers great benefits and programs to help meet your needs and balance your work and personal life, including: Medical, Dental, & Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available - https://www.mywolterskluwerbenefits.com/index.html    
  
Wolters Kluwer (EURONEXT: WKL) is a global leader in professional information, software solutions, and services for the healthcare, tax and accounting, financial and corporate compliance, legal and regulatory, and corporate performance and ESG sectors. We help our customers make important decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.  Wolters Kluwer reported 2022 annual revenues of €5.5 billion. The group serves customers in over 180 countries, maintains operations in over 40 countries, and employs approximately 20,000 people worldwide. We are headquartered in Alphen aan den Rijn, the Netherlands.   
   

• Ranked by Forbes Magazine as among America’s Best Large Employers for 2022 - #84.   

• Wolters Kluwer secures 2nd place in Newsweek's Most Trustworthy Companies List 2023   

• CEO Nancy McKinstry ranked 16th by Harvard Business Review of the best performing CEOs in the World.   

• WK #1 for gender equality in the workplace in the Netherlands & #47 worldwide for 2023.   

Diversity Matters   
Wolters Kluwer strives for an inclusive company culture in which we attract, develop, and retain diverse talent to achieve our strategy. As a global company, having a diverse workforce is of the utmost importance. We've been recognized by employees as a European Diversity Leader in the Financial Times, as one of Forbes America’s Best Employers for Diversity in 2022, 2021 and 2020 and as one of Forbes America’s Best Employers for Women in 2021, 2020, 2019 and 2018. In 2020, we placed third in the Female Board Index, and were recognized by the European Women on Boards Gender Diversity Index. Wolters Kluwer and all of our subsidiaries, divisions and customer/departments is an Equal Opportunity / Affirmative Action employer.   
  
  
The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job.  They’re not intended to be an exhaustive list of all responsibilities and requirements. The job description provided is subject to revision and modification at any time. 

Compensation:

Target salary range CA, CT, CO, DC, HI, IL, MD, MN, NY, RI, WA: $45,100 - $61,700