The Role
The Administrative & Accounting Officer supports clients and employees, ensuring efficient office operations, managing bookkeeping, payroll, and compliance with company policies, and handling client interactions and inquiries.
Summary Generated by Built In
Responsibilities
- You will be required to provide support to clients and
employees in the office and work with the Centre Manager/ Directors to
ensure the office operations work efficiently.
- You are responsible for ensuring every employee has
what they need to do their job and they follow all administrative
protocols while getting their work done on time
- Coordinate office activities and operations to secure
efficiency and compliance to company policies
- Supervise administrative work to ensure performance
- Keep stock of office supplies and place orders when
necessary
- Maintain all assets registers and ensure adherence to
daily controls on asset
- security
- Undertake all bookkeeping and accounting procedures for
the organizations
- Support budgeting and bookkeeping procedures
- Manage agendas/ travel arrangements/ appointments etc.
for the upper
- management
- Create and update records and databases with personnel,
financial and other data
- Prepare timely bills and invoices for the clients
- Follow up on payments from the clients
- Track stocks of office supplies and place orders when
necessary
- Submit timely reports and prepare
presentations/proposals as assigned
- Prepare Statutory Annual Accounts / Statutory Financial
Statements such as
- balance sheets, Profit and Loss Accounts, Trial Balance
etc
- Prepare payroll & payroll taxes such as PAYE, WHT,
SDL
- Corporate Tax Return Estimation, Revision & Final
Return
- Ensure adherence to Stamp Duty, Import Duty &
Excise Duty Administration
- Ensure compliance to Tax Compliance Planning for all
liable taxes
- Create Excel Template for Daily Entries for the sake of
preparing monthly, quarterly, semi-annual and annual reports
- Posting all transactions from the company inception to
date so as to create sound accounting system with appropriate record
keeping.
- Payroll preparation and share with client management
all payroll Vouchers for Final payment of Net Pay, PAYE, SDL, NSSF and WHT
if any.
- Prepare Payment Vouchers and Petty cash Vouchers for
various client expenses and purchases.
- Pass into the Excel Form all recurring expenses such as
Rental Fees, retainer fees, insurance claims, depreciation and other
monthly expenses.
- Prepare Tax invoices and ensure EFD Receipts are issued
for the same invoices.
- Advise Management on various Internal controls that
need to be adhered while designing policies.
- Share with management Important snapshot reports
monthly and discuss the rationale of each report and advise the best
practices that can improve the performance further based on the shared
reports.
- Book appointments
- Inform the therapists of their daily schedules
- Receive clients in for appointments
- Enter clients’ details onto the registers and IT
systems once available
- Direct clients where to go within the Center
- Manage the social media accounts of the Companies
- Answer phones, sometimes directing calls to other staff
through phone system
- Answer queries from clients and other staff
- Prepare bills and invoices for clients
- Liaise/ follow up with the insurance companies on all
issues
- Advise clients how to make payments and receive
payments from them
- Do the following admin duties, such as:
- Prepare letters
- Filing of returns
- chasing up reports from
the therapists after the assessments
- Photocopying
- Inputting data
- Ordering stationery and
other items for the centre
Requirements
Knowledge and Experience
- Bachelor Degree in Business Administration/ Accounting/ Finance CPA (additional advantage)
- Minimum of two years experience in administration/ accounting/ finance role
- friendly and welcoming
- patient and
understanding
- follow instructions and
procedures
- work accurately and
methodically
- work in a team but use
your own initiative
- work with all types of
people
- deal with people who
may be angry or upset
- confident while
engaging with clients and while using the phone
- have good organization
skills, good communication skills, IT skills & excellent customer
service skills
Skills Required
- Bachelor Degree in Business Administration/Accounting/Finance CPA
- Minimum two years experience in administration/accounting/finance role
- Good organization skills
- Good communication skills
- IT skills & excellent customer service skills
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The Company
What We Do
CVPeople Tanzania is a leading provider of HR consulting and recruitment services, specializing in identifying and recruiting senior leaders and board directors to help businesses succeed.
