The Role
Runs data privacy governance and compliance while supporting HR functions. Duties include maintaining Data Protection Policy, monitoring processing activities, training staff, managing employee records, handling breaches and incident response, conducting audits/ROPA, advising management, and coordinating recruitment, onboarding, performance management, and HR reporting.
Summary Generated by Built In
Position description;
The HR & Data Privacy Officer (DPO) is responsible for ensuring compliance with
applicable data protection laws and regulations while supporting effective delivery
of Human Resources functions. The role safeguards employee and company data,
promotes privacy awareness, maintains data governance standards, and supports key
HR processes including employee records management, recruitment, onboarding,
performance management, employee relations, and compliance with labour laws.
KEY RESPONSIBILITIES;
1. Data Privacy Compliance & Governance
• Ensure company policies and procedures align with applicable data protection laws and regulations.
• Monitor data processing activities and ensure the lawful collection, storage, processing, and sharing of
personal data.
• Maintain, review, and update the company's Data Protection Policy and related procedures.
• Ensure privacy requirements are incorporated into business processes, systems, and projects.
2. Advisory & Awareness
• Advise management and employees on data protection and privacy obligations.
• Conduct regular privacy awareness and compliance training programs.
• Promote a culture of data protection and confidentiality across the organization.
• Provide guidance on handling confidential employee and customer information.
3. Risk Management & Data Security
• Collaborate with IT and business units to ensure adequate technical and organizational safeguards are in
place.
• Conduct privacy risk assessments and recommend mitigation measures.
• Monitor compliance with data access controls and retention requirements.
• Support implementation of information security best practices affecting employee data.
4. Employee & Customer Data Management
• Ensure employee records are accurate, complete, confidential, and up to date within HR systems.
• Administer employee data changes, including personal details, next of kin information, marital status,
and dependents.
• Ensure secure storage and retention of personnel records in accordance with company policies and legal
requirements.
• Support the integrity and accuracy of HR and customer databases.
5. Audit & Reporting
• Maintain Records of Processing Activities (ROPA) as required by law.
• Conduct regular internal reviews and compliance checks.
• Prepare reports for management, auditors, and regulatory authorities.
• Monitor corrective actions resulting from audit findings.
6. Incident & Breach Management
• Lead the response to privacy incidents and data breaches.
• Investigate, document, and report data breaches to relevant regulatory authorities when required.
• Develop and monitor corrective and preventive action plans.
• Maintain incident registers and ensure timely closure of privacy-related issues.
7. Liaison & Communication
• Act as the primary point of contact with the Data Protection Authority and other relevant regulators.
• Manage data subject access requests and privacy-related inquiries.
• Communicate compliance requirements and updates to stakeholders.
• Coordinate privacy audits and inspections.
Human Resources Responsibilities
8. Recruitment & Onboarding
• Coordinate recruitment activities, including vacancy advertisements, interview scheduling, and
candidate communications.
• Support employee onboarding and induction processes.
• Maintain recruitment records and ensure compliance with hiring procedures.
• Ensure proper documentation and confidentiality of employee files.
9. Employee Relations & HR Administration
• Provide guidance to employees on HR policies and procedures.
• Assist in resolving employee concerns, grievances, and disciplinary matters.
• Prepare employment contracts, confirmation letters, transfer letters, and other HR documentation.
• Ensure compliance with labour laws and company policies.
10. Performance Management
• Coordinate the performance appraisal process and maintain related records.
• Support managers in implementing performance improvement plans where required.
• Track completion of performance evaluations and employee development plans.
• Generate reports on performance management activities.
11. Training & Development
• Coordinate staff training and development initiatives.
• Maintain employee training records and competency matrices.
• Identify training needs and support implementation of learning programs.
• Monitor effectiveness of training interventions.
12. Leave, Attendance & Employee Records Management
• Manage employee leave administration and ensure proper documentation.
• Monitor attendance records and coordinate with managers on attendance-related matters.
• Ensure employee personnel files are accurate and up to date.
• Maintain confidentiality and security of employee records.
13. HR Compliance & Reporting
• Ensure compliance with employment legislation, company policies, and HR procedures.
• Prepare periodic HR reports and workforce analytics.
• Support internal and external audits related to HR and employee records.
• Assist in policy review and implementation.
Requirements
Qualifications & Experience
Education;
• Bachelor’s degree in human resources management, Business Administration, Law, Information Systems,
Compliance, or a related field.
• Certified Data Protection Officer (DPO) Certification.
Experience;
• Minimum of 3–5 years of experience in Human Resources, Compliance, Data Protection, or a related
role.
• Practical experience in employee records management, HR administration, and privacy compliance.
• Knowledge of labour laws and data protection regulations.
Key Competencies
• Strong understanding of data privacy and protection principles.
• Knowledge of employment laws and HR best practices.
• High level of confidentiality and integrity.
• Excellent analytical and problem-solving skills.
• Strong communication and stakeholder management skills.
• Attention to detail and accuracy.
• Ability to handle sensitive information professionally.
• Proficiency in HRIS and Microsoft Office applications.
Special requirements
• Regular and on time attendance
• May be required to work overtime
• May be required to travel upcountry
Benefits
BENEFITS:
- Airtime TZS 100,000/=
- Medical insurance
- Company Phone
- Company Laptop
- Free meal
Skills Required
- Bachelor's degree in Human Resources Management, Business Administration, Law, Information Systems, Compliance, or related field
- Certified Data Protection Officer (DPO) Certification
- Minimum 3-5 years of experience in Human Resources, Compliance, Data Protection, or a related role
- Practical experience in employee records management, HR administration, and privacy compliance
- Knowledge of labour laws and data protection regulations
- Proficiency in HRIS
- Proficiency in Microsoft Office applications
- High level of confidentiality and ability to handle sensitive information professionally
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Ubuntu Impact Limited is a Human Capital Consulting Firm committed to delivering reliable solutions that drive positive change and foster substantial growth for organizations and people.
