ADMINISTRATION ASSISTANT

Our client in the Oil and Gas sector is seeking to recruit an Administration Assistant to support efficient daily operations within the organization. The role requires a highly organized and detail-oriented professional who will handle administrative tasks, manage schedules, maintain documentation, and serve as a key point of contact for both internal and external stakeholders. The ideal candidate will provide proactive support across departments while ensuring smooth office operations and compliance with company standards.

KEY RESPONSIBILITIES

• Greet visitors, answer and direct phone calls, and manage general inquiries professionally.
  
• Maintain office organization, including ordering supplies, managing inventory, and supporting logistics for meetings, trainings, and company events.
  
• Manage calendars for senior team members, scheduling meetings and appointments, and coordinating related materials such as agendas and presentations.
  
• Assist with travel arrangements, including booking flights, accommodations, and transportation.
  
• Prepare, format, and proofread documents such as reports, presentations, and meeting minutes.
  
• Maintain accurate records and filing systems, ensuring confidentiality of sensitive information.
  
• Support planning and coordination of company events, training sessions, and both virtual and in-person meetings.
  
• Demonstrate commitment to Health, Safety, Environment, and Quality (HSSEQ) policies and actively contribute to safety and quality improvement initiatives.
  

QUALIFICATION AND SKILLS

• Minimum of a Bachelor’s degree in Human Resources, Business Administration, or a related field.
  
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with scheduling software.
  
• Strong verbal and written communication skills.
  
• Excellent organizational, multitasking, and interpersonal abilities.
  
• Ability to handle sensitive and confidential information with discretion.
  
• Prior experience in an administrative role will be considered an advantage.