Accounts Payable Supervisor

Accounts Payable Supervisor

Job Description

Department: Accounting

Job Status: Full-Time

FLSA Status: Salary Exempt

Reports To: Procure to Pay Manager

Location: The Woodlands, TX

Amount of Travel Required: Minimal

Work Schedule: Monday-Friday, 8:00 a.m. – 5:00 p.m.

Positions Supervised: Accounts Payable Analyst

AIP Level: 6

POSITION SUMMARY: The Accounts Payable Supervisor leads day-to-day Accounts Payable operations in a fast-paced, multi-entity environment operating in Oracle Fusion. This role ensures timely, accurate, and policy-compliant invoice processing and payments while maintaining strong internal controls, service discipline, team accountability, and continuous process improvement. Reporting to the Procure-to-Pay Manager, this position plays a critical role in stabilizing and optimizing AP operations, strengthening month-end close, improving vendor and stakeholder experience, and building a high-performing team culture. The AP Supervisor leads from the front by managing workload, removing barriers, resolving escalations, enforcing policy, improving metrics, and partnering cross-functionally with Procurement, Supply Chain, Receiving, Treasury, and Accounting to address recurring issues. 

This role is ideal for a hands-on AP leader who combines operational depth, analytical capability, close discipline, and strong people leadership to build a best-in-class Accounts Payable function.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Lead daily AP operations, including invoice intake, validation, coding review, matching, approval follow-up, exception resolution, and payment readiness.
• Ensure invoices are processed accurately and timely in accordance with policy, payment terms, and service expectations.
• Manage and rebalance team workloads to support deadlines, priorities, and effective queue management.
• Drive disciplined execution across processing, backlog management, follow-up, and issue resolution.
• Serve as the first escalation point for operational issues, vendor concerns, urgent payments, and stakeholder inquiries.
• Partner with Procurement, Receiving, and Accounting to resolve PO, receipt, approval, business unit, and entity-related issues impacting invoice processing and payments.
• Identify and escalate recurring Oracle Fusion or process breakdowns; support testing and adoption of improved workflows.
• Reinforce accurate review of automated invoice data and prevent downstream errors.
• Ensure adherence to internal controls, company policies, approval requirements, and audit standards.
• Enforce “No PO, No Pay,” receiving requirements, legal entity accuracy, duplicate payment prevention, and proper handling of exceptions.
• Promote control awareness, including segregation of duties, documentation standards, and escalation of risks.
• Partner with leadership to address vendor master, banking, and data integrity issues.
• Coordinate with Accounting on unprocessed invoices, exceptions, holds, and other items affecting period-end reporting.
• Ensure all close deliverables, reconciliations, and schedules are completed accurately and on time.
• Lead AP month-end close activities to support accurate and timely financial reporting. Oversee accrual support, invoice cutoff, open liabilities, and close-related reviews.
• Drive vendor statement reconciliations, prioritizing key and high-risk vendors, and resolve discrepancies promptly.
• Manage reduction of aged invoices, unresolved holds, and legacy or incomplete items.
• Own AP reporting and performance metrics (e.g., cycle time, backlog, aging, exceptions, reconciliation status, on-time payment performance).
• Analyze trends, identify root causes, and implement corrective actions to improve efficiency, quality, and control performance.
• Provide regular insights to the Procure-to-Pay Manager on performance, risks, and improvement opportunities.
• Support a metric-driven, accountable AP organization focused on service, accuracy, and continuous improvement.
• Own AP aging performance, including timely resolution of aged invoices, unmatched receipts, invoice holds, and GRNI-related exceptions through coordination with Procurement, Receiving, Operations, and Accounting.
• Supervise and develop AP team members through coaching, training, and performance management.
• Foster a high-performance culture centered on ownership, urgency, consistency, and collaboration.
• Build team capability through cross-training and clear accountability.
• Address performance issues promptly and support employee growth through active leadership and mentoring. 
• Performs other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS

• Must be legally authorized to work in the United States without the need for sponsorship.
• Must be at least 18 years of age or older.
• Successfully passes all applicable general pre-employment testing including but not limited to background check, pre-employment drug screening, pre-employment fit tests, pre-employment aptitude and/or competency assessment(s).
• Overtime may be required and in person, predictable attendance in The Woodlands, TX.
• Valid U.S. Driver’s License required. Most employment is contingent upon meeting company driving standards, including 3-year U.S. driving history and an acceptable Motor Vehicle Record (MVR) in accordance with Company policy.

EDUCATION/EXPERIENCE LEVEL

• Bachelor’s degree in accounting, Finance, Business or a related field preferred.  An equivalent combination of education, specialized training, and relevant professional experience will be considered in lieu of a formal degree.
• 7+ years of progressive Accounts Payable, Procure-to-Pay, accounting, finance, or related field

QUALIFICATIONS, SKILLS, COMPETENCIES, AND ABILITIES

• Strong experience with AP close support, accruals, reconciliations, aging management, and operational reporting.
• Experience working in a multi-entity, fast-paced environment strongly preferred.
• Excellent vendor relationship management and problem-solving abilities.
• Strong communication and interpersonal skills to build cross-functional relationships.
• Proficiency in Excel (pivot tables, lookups, reconciliations).
• Experience in Oracle Fusion Accounts Payable strongly preferred.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee works indoors in an office setting, primarily sitting for extended periods at a desk station. The role requires keyboarding and repetitive motions with wrists, hands, and fingers. Vision abilities required include close vision and the ability to adjust focus while reading and staring at a computer monitor. The Employee must speak clearly and audibly, and have the ability to hear, understand, and distinguish speech and other sounds (e.g., building alarms) from in-person speech, telephone, or remote communication. While in the office, the Employee may be called upon to stand, kneel, push, pull, reach overhead, stoop, crouch, climb, and lift; therefore, the Employee should be able to independently lift 25 lbs. No adverse environmental conditions are expected. Work hours may include early morning, late evenings, and weekends, depending on business necessity.

Work hours may include early morning, late evenings, and weekends, depending on business necessity.

AAP/EEO STATEMENT

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

Last Revised 10/2026.