Description
About the Candidate/Role
Tradewind Aviation is currently seeking an Accounts Payable Coordinator to join a dynamic Finance team in our Middlebury, Connecticut Corporate office. This candidate is expected to process, track, and accurately record payable transactions while adhering to our policies and procedures. This individual should have very strong attention to detail, the ability to work independently, solve problems and be comfortable interacting with the team with respect to their expertise. This role will report to the Sr. Accounting Manager.
Essential Duties
- This is an entry level role.
- Route all bills for appropriate approval based on company policies & procedures
- Enter payables into RAMP to review coding and posting entity prior to approval
- Accurately set up new vendors according to policy including proper maintenance of W-9s and verbal verification of banking information
- Coordinate with vendors and internal approvers
- Prepare approved payments as requested
- Daily review of Emburse, our expense management software including review of expense reports, managing inquires, and training new users
- Manage the ordering and cancellation of corporate credit card & aircraft fleet cards
- Verify fuel & landing charges against scheduling system including weekly and monthly data sheets
- Reconcile weekly fuel cards and monthly corporate cards
- Coordinate mail delivery with Headquarters
- Ability to provide positive, team-oriented collaboration and customer service with all internal and external stakeholders, project partners, and business users.
- Other duties as assigned
Requirements
Qualifications
- Prior relevant course work & internship
- Exceptional attention to detail and ability to manage multiple deadlines
- Strong analytical and problem-solving skills
- Ability to adhere to tight deadlines and manage priorities
- Demonstrated ability to learn a new system
- Must be self-driven, detail-oriented, and possess strong organizational skills including time-management and prioritization.
- Must possess strong communication skills to interact with leadership and various departments
- Excellent written and verbal communication skills
- Understand and adhere to internal controls
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Be able to lift 15 lbs. of weight
Tradewind Aviation offers a competitive pay and benefits program for full-time team members:
- Comprehensive health and voluntary insurance plans
- Retirement plan with company match
- Paid time off
- Standby travel on select Tradewind Aviation scheduled flights
- Discounted standby travel benefits on numerous major and regional US and international airlines
- A rewarding career path with opportunities for growth and advancement throughout the organization
Skills Required
- Prior relevant coursework and internship experience
- Exceptional attention to detail and ability to manage multiple deadlines
- Strong analytical and problem-solving skills
- Ability to adhere to tight deadlines and manage priorities
- Ability to learn a new system
- Self-driven, detail-oriented, and strongly organized, with time-management and prioritization skills
- Strong communication skills for interacting with leadership and various departments
- Excellent written and verbal communication skills
- Understanding of and adherence to internal controls
- Ability to sit for prolonged periods and work at a computer
- Ability to lift 15 pounds
What We Do
Tradewind Aviation is a private aviation and airline company providing personal air travel throughout North America and the Caribbean. It offers both private flights to any destination in those regions and scheduled service that combines the comfort and convenience of private aviation with the cost of a single seat. Founded by aviation enthusiasts, the company emphasizes high-quality aircraft, crews, and service.
