Client Accounts Payable Coordinator

Description

Position Overview:

The Client Accounts Payable Coordinator plays a critical role within Client Operations, serving as a precise and reliable steward of the financial transactions that keep our client foundations running smoothly. This is a role built for someone who takes accuracy seriously, thrives in a structured environment with clear processes, and finds genuine satisfaction in getting the details exactly right — every time. 

The ideal candidate brings administrative and foundational payable or accounting experience, paired with an exceptional eye for detail and the discipline to manage high transaction volumes without sacrificing quality. You communicate with clarity and professionalism, take ownership of your work, and are motivated by the mastery of your craft rather than the spotlight.  

Key Responsibilities:

Transaction Processing (80%)

• Review and process expense and grant payments via check, wire, and ACH 
• Submit EFTPS enrollments and tax payments 
• Send transfer requests and process bank transfer files 
• Review daily disbursement account activity and match to pending transactions 
• Manage the full check lifecycle — send check files, print checks, and mail checks 
• Process void check requests with precision 
• Submit daily Positive Pay files to financial institutions and review check exceptions 
• Provide pricing review input 
• Deposit client checks and record deposits accurately 
• Deliver accurate daily end-of-day reporting including check, wire/ACH, and EFTPS payment counts 

Client Communications & Research (20%)

• Research and resolve disbursement discrepancies with a methodical, fact-based approach 
• Support client requests with clear, professional, and timely communication 

Requirements

Desired Knowledge, Skills & Abilities:

• Exceptional attention to detail and commitment to accuracy — you catch what others miss 
• Highly organized and self-disciplined, with the ability to prioritize and manage high volumes in a fast-paced environment 
• Strong analytical and problem-solving skills; methodical in approach and thorough in execution 
• Clear and professional written and verbal communication skills 
• Solid understanding of standard business and office practices 
• Strong proficiency in Microsoft Office Suite, particularly Excel 
• Ability to work both independently and collaboratively, contributing reliably to a team 
• Absolute discretion and commitment to maintaining confidentiality 

Job Requirements for In-Office Work Environment:

Work Commitment: Must be able to reliably commute to the Fairfield office 5 days per week and meet in-person collaboration requirements as needed. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.    

An Equal Opportunity Employer

We do not discriminate based on race, color, religion, national origin, sex, age, disability, genetic information, or any other status protected by law or regulation. It is our intention that all qualified applicants are given equal opportunity and that selection decisions be based on job-related factors.