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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.
Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
The Florida Atlantic University Foundation is seeking a detail-oriented Accounting Specialist to support finance and administrative operations, including: project coordination, contract management, documentation, scheduling, and departmental processes in Boca Raton, FL.
Summary of Responsibilities:
Manage the vendor contract review and execution process, tracking status, updates, and prepare/submit for execution.
Maintain project management, tracking meetings, action items, deliverables and due dates and follow-up with responsible parties to ensure projects are completed in a timely manner.
Assist with preparation and tracking of agenda items and materials for applicable Board meetings (Finance and Investment Committee).
Responsible for submitting forms for signatures, preparing copies, filing and mailing tax returns or other governance documents.
Maintain department files, ensuring documents are filed on the shared drive and categorized accordingly.
Coordinate department scheduling and maintain department calendar of due dates and ensure deliverables are submitted when due.
Assist with maintaining cash logs, enter requisitions, spend authorizations, expense reports and other related transactions for the finance/foundation department.
Respond to requests via ticketing system as assigned, and assist with tracking and ensuring tickets are closed in a timely manner.
Assist with interdepartmental coordination of documentation and/or transfers, such as Office of Sponsored Programs.
Perform other job-related duties and special projects as assigned.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
Paid Community Engagement Volunteer Service Day
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.Salary:
$60,000 Annually.Exempt Administrative, Managerial, Professional (AMP)
College or Department:
FAU FoundationLocation:
Boca RatonWork Days and Hours:
Monday - Friday, 8:00 a.m. - 5:00 p.m.Application Deadline:
2026-07-24Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Skills Required
- High school diploma or equivalent
- Five years of appropriate experience (or equivalent substitute via college coursework or vocational/technical training)
- Resume
- Official sealed transcripts and original NACES evaluation if applicable (final candidate must provide prior to start)
- Must successfully complete pre-employment screenings (criminal background level I & II, motor vehicle check, credit check, reference checks, alcohol and drug screening)
- Ability to work on-site in Boca Raton, Monday-Friday, 8:00 a.m. - 5:00 p.m.
What We Do
Florida Atlantic University, founded in 1961, is currently serving more than 30,000 undergraduate and graduate students at sites throughout its six-county service region in southeast Florida. The University's student body, which ranks as the most ethnically and culturally diverse in Florida's State University System, includes many men and women of non-traditional age. Long known as an outstanding teaching institution, FAU is undergoing rapid development as a center of cutting-edge research, particularly in the biomedical arena. This process has been accelerated by the University's partnerships with four internationally known biomedical research organizations, the Scripps Research Institute, the Vaccine and Gene Therapy Institute, the Torrey Pines Institute for Molecular Studies and the Max Planck Society. Additionally, FAU's Charles E. Schmidt College of Medicine recently welcomed its inaugural class.
