Job Title: Accounting & Operations Support Specialist
Operating Company: Nelson & Company
Job Location: Jacksonville, FL
FLSA Status: Non-Exempt
Pay Range: $23-30/hour
Do you shine behind the scenes, keeping things organized and accurate while others are focused on the work in front of them? Are you the kind of person who takes pride in clean records, timely execution, and the quiet confidence that comes from knowing the details are handled? If so, our Accounting & Operations Support Specialist role at Nelson & Company may be a great fit for you.
About:
Nelson & Company – A member of the AIR Control Concepts family.
At Nelson & Company, we design and install engineered HVAC solutions for commercial customers who expect quality, reliability, and integrity. We're looking for someone who wants to grow their skills, support the team behind the scenes, and help deliver an operational environment that makes everything else run smoothly.
Check out our website: Engineered HVAC Solutions Jacksonville | Nelson & Company Engineered Equipment
What We Value:
In addition to technical skills, we're looking for people who live our core values every day:
- Do the Right Thing – Act with integrity, honesty, and accountability
- Go the Extra Mile – Deliver quality work and exceed expectations
- Own It – Take responsibility from start to finish
- Better Together – Support teammates and build strong relationships
- Be the Weed – Learn continuously, stay curious, and grow
Job Description:
As an Operations & Accounting Support Specialist, you will support Nelson & Company's efforts to ensure the financial health of the company and the quality of service to our customers. You'll work inside the office handling invoicing, legal document filing, and a range of coordination and back-office activities that keep the business running accurately and on time.
Essential Duties and Responsibilities:
- Processing invoices and other accounting items accurately and in a timely manner
- Following up with customers on open and overdue invoices in pursuit of payments
- Filing legal documents including Notices to Owners (NTOs) and related construction documentation
- Supporting coordination and back-office activities across the operations team
- Maintaining organized records and tracking deadlines
- Assisting with job cost tracking and project-related documentation as needed
- Supporting management and operations personnel with administrative projects and reporting
Experience and Requirements:
Required Qualifications:
- Six months or more of invoicing experience using QuickBooks
- Proficiency in Microsoft Excel, including Sum, Average, Count, Max, and Min functions
- Strong organizational and communication skills
- Demonstrated ability to manage details and meet deadlines consistently
- Construction industry accounting experience, including lien process knowledge
- Familiarity with job cost accounting and the percentage completion method
Why Join Nelson & Company
By joining Nelson & Company, you'll be part of a team that takes pride in craftsmanship, relationships, and continuous improvement. We believe the best outcomes come from people who care about getting the details right, and who support one another in doing so.
Benefits:
We offer a competitive and comprehensive benefits package within 30 days of starting, including:
- Medical, Dental & Vision Insurance
- 401(k) Retirement Plan with company match
- Life Insurance & Health Savings Account (HSA)
- Short-Term and Long-Term Disability Insurance
- Critical Illness & Accident Coverage
- Pet Insurance
- Employee Assistance Program (EAP)
- Paid Time Off (PTO) and Paid Holidays
The Company provides equal employment opportunity in accordance with applicable laws and prohibits discrimination and harassment. Employment decisions are based on business needs and qualifications.
The Company complies with disability laws and provides reasonable accommodations to qualified individuals.
Skills Required
- Six months or more of invoicing experience using QuickBooks
- Proficiency in Microsoft Excel, including Sum, Average, Count, Max, and Min functions
- Strong organizational and communication skills
- Demonstrated ability to manage details and meet deadlines consistently
- Construction industry accounting experience, including lien process knowledge
- Familiarity with job cost accounting and the percentage completion method
What We Do
AIR Control Concepts is a leading global platform for commercial HVAC, electrical, and controls companies operating across North America. The company partners with and supports a network of operating companies by providing shared resources, technology, and strategic support. AIR connects local expertise with global scale, offering full life cycle mechanical solutions including equipment, services, and parts to diverse sectors including healthcare and residential.
