Jobs at Washington University in St. Louis

Leads organizational development consulting across university and medical enterprise units. Assesses organizational needs, designs and implements talent and performance solutions, coaches leaders, facilitates retreats and leadership initiatives, supports succession planning and new leader assimilation, and drives organizational design, culture, engagement, change management, and team effectiveness programs.

Provides high-level administrative and project support to the Executive Vice Chancellor and COO. Manages complex calendars, communications, travel, meetings, events, purchasing, expense reports, confidential materials, committees, and office operations. Coordinates stakeholders, prepares executive presentations and briefing materials, conducts research, supports strategic initiatives, and ensures priorities, deadlines, and logistics are handled accurately and professionally.

Coordinates department expense processing, reimbursement, and internal service delivery logistics. Supports planning and implementation, identifies operational improvements, contributes to program development, and assists Financial and HR departments. The role requires a bachelor's degree or equivalent combination of education and experience, plus two years of relevant experience. Preferred capabilities include budgeting, collaboration, communication, customer service, planning, project coordination, scheduling, and time management.

Coordinates complex clinical research studies, managing protocols, participant progress, regulatory compliance, documentation, adverse event reporting, data analysis, sponsor communication, and study reports. Supports research planning, forms and procedure development, protocol amendments, literature reviews, manuscripts, grant proposals, and corrective actions. Works with investigators, sponsoring agencies, community partners, and study participants in a patient care setting.

Provides direct outpatient cardiology nursing care, including patient assessments, histories, examinations, care planning, diagnostic coordination, referrals, and physician support. Serves as a liaison among patients, families, providers, and healthcare teams while coordinating appointments and clinical information. Performs nursing administration related to infection control, environmental safety, compliance, and quality assurance. The role follows a weekday hybrid schedule after orientation, with occasional remote work.

Manages and negotiates university-wide research contracts, including clinical research agreements, federal contracts, sponsored research agreements, data use agreements, confidentiality agreements, and subawards. Advises faculty and administrators, evaluates contractual risk, interprets regulatory and policy requirements, maintains contract records and tracking data, supports reporting, and helps train contract specialists. Coordinates multiple agreements under deadlines while protecting university and investigator interests.

Provides post-award financial administration for sponsored research projects. Prepares financial reports and invoices, reconciles expenditures, processes accounting adjustments, monitors deadlines, supports award closeout, and maintains audit-ready documentation. Advises faculty and administrators on allowable costs, sponsor requirements, Uniform Guidance, and institutional policies while resolving discrepancies and supporting compliance and process improvement.

Provides administrative coordination for an academic department and Arts & Sciences administrative cluster. Duties include scheduling, faculty and leadership support, office and records management, event planning, travel coordination, website and publication updates, student and course data support, supply ordering, and cross-department project assistance.

Provides administrative and program support for an economics master's program, coordinating admissions, student records, graduation requirements, marketing, outreach, placement events, website updates, email lists, examinations, and Math Camp. Maintains confidential records in university systems, supports faculty and students, organizes events and examinations, and assists with departmental administrative duties. The role requires office-based work, occasional campus movement, and may involve travel for outreach roadshows.

Recruit and convert domestic specialized master's students from initial inquiry through enrollment. Build feeder-campus relationships across the Midwest, deliver presentations and information sessions, conduct candidate interviews, manage admissions records in Slate, coordinate regional recruitment travel, prevent enrollment melt, and analyze campus and event performance. The role also partners with admissions operations, marketing, strategic insights, and program leadership to improve pipeline development and enrollment outcomes.

Supervises and provides hands-on technical leadership to a team of 2–6 user support technicians. Resolves escalated computer-user issues, coordinates priorities, hires and evaluates staff, manages inventories, recommends technology upgrades, maintains system configurations, and partners with systems and management teams to deliver technology enhancements.

Leads software development for an NSF-funded research project, including mentoring students, supporting data collection, and performance engineering of multithreaded research software on multicore hardware. Participates in research meetings, brainstorming sessions, troubleshooting, and related duties. The role requires a bachelor’s degree; advanced computer science education and laboratory operations experience are preferred.

Supports HR data and records management using Workday, including HCM transactions, payroll and leave data, academic appointments, salary planning, reporting, audits, and corrections. Responds to departmental policy and process questions, resolves HR and payroll issues, validates documentation, maintains data integrity, meets service-level deadlines, and supports business process testing and team operations.

Provides comprehensive four-year academic advising to approximately 180 undergraduate students, supporting retention, graduation planning, policy interpretation, academic progress, referrals, and student success. Coordinates advising programs, mentoring, events, reports, and administrative processes while collaborating with departments and campus partners. Maintains student records, tracks progress, supports specialty advising, and may guide student workers.

Manages prospective student relationships for Flex MBA and MS in Finance programs from initial inquiry through enrollment. Provides consultative program guidance, conducts outreach through phone, email, events, employers, alumni, and referrals, maintains Salesforce records, supports admissions and scholarship processes, conducts interviews, represents programs at events, and performs follow-up to improve enrollment and prevent admitted-student melt.

Manages athletic team travel, transportation, budgets, contracts, schedules, and reconciliations. Plans and executes home athletic contests, tournaments, fundraising events, practices, and external events. Coordinates game-day operations with coaches, staff, visiting teams, and campus partners; maintains procedures and calendars; oversees event contracts and facilities schedules; generates facility-event revenue; and recruits, trains, and supervises event staff.

Provides Tier 1 desktop and service desk support for university staff, faculty, and students. Installs and maintains operating systems and software, troubleshoots hardware and networking issues, manages support tickets, prioritizes requests, resolves or escalates problems, and documents solutions. Collaborates with senior technical teams on issue resolution and completes desktop-related system upgrade, integration, and administration tasks. This is a high-volume call center role requiring on-call availability and travel to campus locations.

Leads theoretical, computational, and experimental research on ultrasonic thin-film and pintle-based atomization for DARPA and ONR projects. Develops mathematical models, simulations, machine-learning workflows, predictive injector-design tools, and uncertainty analyses. Designs experiments using high-speed imaging and acoustic instrumentation, validates models, maintains reproducible research records, prepares technical reports and publications, coordinates collaborators, and mentors student researchers.

Oversees research administration for complex radiology divisions, including grant and contract submissions, post-award activities, budgets, payroll, purchasing, personnel administration, compliance, and operational procedures. Supervises and trains staff, supports hiring and salary planning, monitors research policies, maintains records, coordinates with internal and external partners, and advises leadership on process improvements and special projects.

Provides strategic HR partnership to academic and administrative leaders, advising on performance management, workforce planning, talent development, organizational design, employee engagement, and compliance. Leads implementation of HR programs, change management, workforce initiatives, and organizational restructuring. Uses HR metrics and dashboards to identify trends and guide decisions, collaborates with HR centers of excellence and campus partners, and supports communications, policy improvement, retention, and inclusion efforts.