Jobs at Washington University in St. Louis

Manage and maintain accurate immigration-related employee records in Workday for foreign nationals, reconcile data with I-9 records, support FNIS and ITIN processes, review wage/compensation for visa compliance, resolve data discrepancies, and serve as a subject matter resource coordinating with payroll, I-9 team, and university departments to ensure compliant, consistent reporting.

Manage and oversee the university research Conflicts of Interest (individual and institutional) programs, supervise staff, support faculty committees, review complex financial disclosures (especially clinical research), develop policies, training, monitoring, and electronic tools, ensure regulatory reporting and data security, and maintain a quality assurance compliance program.

Provide administrative and clinical support to an ophthalmologist including scheduling and maintaining patient records in IDX, phone/front-desk duties, basic ophthalmic testing (visual acuity, applanation pressures, keratometry, autorefraction, color vision, stereopsis, EYESYS), contact lens instruction and minor contact maintenance, inventory and room/instrument cleaning, and travel between offices as needed.

Provide executive support to the Senior Advisor and manage daily office operations: scheduling, visitor reception, supplies, space booking and tracking, data entry (Salesforce), event coordination, correspondence, and general administrative tasks to ensure smooth functioning of the Community Engagement Office.

Develop and apply LC-MS/MS and GC-MS workflows to analyze organic contaminants (pesticides, pharmaceuticals, disinfection by-products) accumulated on point-of-use water filters. Implement methods for laboratory testing and a pilot testing program at WashU.

Provides administrative and clinical support to an ophthalmologist: manages patient records and scheduling in IDX, greets patients, verifies billing, performs vision testing (visual acuity, applanation pressures, keratometry, autorefraction, color vision, stereopsis, EYESYS), instructs and maintains contact lenses, and maintains exam rooms, instruments, and supplies.

Manage graduate program operations with the Graduate Chair: process applications, monitor student progress, run program surveys, and update course listings. Oversee undergraduate course logistics (exam printing/grading, textbook orders, special grade reports), support budgeting and Workday personnel/payroll entries, advise students and faculty, coordinate events and communications, and perform general administrative duties.

Provides administrative and clinical support to an ophthalmologist: manages patient records and scheduling in IDX, greets and verifies patients, completes clinical workups (visual acuity, applanation pressures, keratometry, autorefraction, color vision, stereopsis, EYESYS), instructs and cares for contact lenses, maintains instruments, exam rooms and inventory. Requires BLS certification and experience in a medical office.

Support project managers by maintaining project controls and records management for campus capital projects. Assist with budgeting, cost tracking, scheduling, document control, reporting, dashboards, and process improvements to ensure projects meet timelines, budgets, and university standards.

Provides administrative and academic program support to the department chair and associate chair, including student recruiting, course scheduling, travel and meeting coordination, communications and desktop publishing, budget tracking, accounts payable/purchasing, payroll entry, event planning and vendor negotiation, grant/proposal administrative support, and general office operations while handling confidential information.

Lead development and operationalize a department-wide clinical research infrastructure in psychiatry. Oversee staff, build workflows for standardized data, biospecimens, and biomarker collection, coordinate regulatory compliance, train stakeholders, support investigator study start-up and budgeting, and monitor quality and performance metrics to ensure sustainable program implementation.

Lead interior space planning and programming: develop conceptual plans, long‑term and project estimates, perform needs assessments, support project management and transition to implementation, create schedules and documentation, consult with departments, and support RFQs, negotiations, and cost control for campus facilities projects.

Serve as a strategic project manager supporting the Executive Director: lead initiatives from conception to reporting, manage external partner relationships, build project management and reporting systems, develop and execute external communications (social, web, e-newsletters), support proposal and business development, and handle administrative liaison duties with university partners.

Designs and conducts laboratory research on detecting viral, bacterial, and fungal targets in aerosols. Develops protocols, performs statistical data analysis, documents results, writes manuscripts and grant materials, supervises lab staff, and suggests technical improvements. Works in a biosafety laboratory environment with potential exposure to biological and chemical hazards.

Supervises daily operations of clinical office sites, managing support staff, schedules, medical records access, training, hiring, performance evaluations, and ensures patient exam areas are staffed and maintained. Acts as liaison among providers, patients, and support personnel and supports transcription and clerical backup as needed.

Performs insurance benefit verification and pre-certification for surgical and nonsurgical ophthalmology procedures; contacts payers, supplies required documentation, maintains surgery/procedure schedules and logs, notifies billing/financial counselors, and documents pre-certification outcomes.

Support pre-award grant activities for Neurosurgery faculty including proposal preparation and submission, budgeting and justifications, regulatory compliance, entering and tracking grants in databases, coordinating subawards, and liaising with post-award, SPA, and departmental stakeholders. May assist with limited post-award tasks and accounting coordination.

Coordinate administrative and academic functions for the Anthropology graduate program: liaise with Graduate Studies, manage admissions and funding processes in SLATE, track degree milestones, maintain student records and handbooks, support recruiting and orientation, audit graduations, and assist departmental events and faculty committees.

Conduct research using satellite retrievals, emissions and meteorology datasets, and a chemical transport model to fine-tune the NASA Prithvi WxC foundation model and predict ground-level air quality (PM2.5, NO2, SO2) across the U.S. Work includes air quality modeling, remote sensing, and machine learning; opportunities for grant writing, guest lectures, and professional development are provided.

Provide outpatient nursing care and care coordination for Bone & Mineral Disease patients: clinical phone triage, symptom management, patient assessment, MyChart/InBasket communication, prior authorizations, medication refills, diagnostic orders, appointment and referral coordination, and physician support. Monday–Friday schedule, outpatient site with hybrid work flexibility after training.