Jobs at Washington University in St. Louis

Manage and adjudicate alleged academic integrity violations, facilitate mediation and hearings, collaborate with student conduct, faculty, and stakeholders to educate campus about policies, and maintain accurate academic integrity records and databases.

Provides administrative support to the Executive Director and Sever Institute, including calendar and meeting coordination, correspondence, office supply ordering, student and visitor assistance, event support, alumni database maintenance, classroom scheduling, IT service coordination, and academic material preparation. The role also coordinates student communications and exam proctoring while supporting faculty, program directors, and department operations.

Leads university-wide operating budgets, long-range financial planning, resource allocation, tuition and revenue modeling, compensation and position planning, and scenario analysis. Advises executive leadership and the Board of Trustees, develops budget policies and recommendations, and manages the Resource Planning & Budget team. The role requires translating complex financial analysis into strategic guidance for institutional priorities.

Leads university-wide financial stewardship, monitoring, forecasting, and reporting. Maintains financial models and commitment-tracking mechanisms, ensures funding and encumbrances are visible, conducts school and unit financial reviews, identifies trends and risks, and advises senior finance leadership on institutional obligations and performance.

Provides strategic HR partnership to academic and administrative leaders, advising on performance management, workforce planning, talent development, organizational design, employee engagement, and compliance. Leads implementation of HR programs, change management, workforce initiatives, and organizational restructuring. Uses HR metrics and dashboards to identify trends and guide decisions, collaborates with HR centers of excellence and campus partners, and supports communications, policy improvement, retention, and inclusion efforts.

Leads financial strategy, budgeting, forecasting, modeling, reporting, and governance for the Provost’s Office and central fiscal units. Advises senior academic leaders, manages strategic funds and Workday Finance/HCM processes, oversees financial operations, ensures consistent reporting, and identifies emerging financial issues. Coordinates with Central Finance and institutional stakeholders while supporting operational improvements and decision-making.

Provides HR partnership and guidance to an assigned university department on policies, benefits, compensation, employment law, employee relations, performance management, staffing, and talent processes. Manages Workday transactions, HR reporting, audits, dashboards, service cases, onboarding and offboarding, visa documentation coordination, and compliance activities. Partners with HR centers of expertise, Talent Acquisition, Compensation, and unit leadership to support workforce planning, organizational effectiveness, and employee management.

Provides strategic financial leadership for the School of Law, leading budget development, forecasting, reconciliation, variance analysis, reporting, and financial stewardship. Partners with school leadership and central administration to evaluate initiatives, improve transparency, and support long-term financial sustainability. Uses Workday and other financial systems to improve planning, reporting, and operational efficiency, while representing the school in institutional financial matters.

Manages complex pre- and post-award grant activities, including proposal preparation, budgeting, submissions, subawards, compliance, award reporting, closeout, purchasing guidance, and sponsor correspondence. Supports faculty and department administrators, tracks grant metrics and deadlines, coordinates research protocols, and assists with administrative tasks such as calendar management and travel planning.

Supervises and provides hands-on technical leadership to a team of 2–6 user support technicians. Resolves escalated computer-user issues, coordinates priorities, hires and evaluates staff, manages inventories, recommends technology upgrades, maintains system configurations, and partners with systems and management teams to deliver technology enhancements.

Provides financial, administrative, logistical, scheduling, travel, event, purchasing, document, and communications support for the Midwest Climate Collaborative. Duties include processing transactions and reimbursements, monitoring expenses, assisting with budgets and grants, coordinating events and travel, maintaining records and contact databases, supporting meetings, and managing supplies and purchase requests.

Provides administrative, event, and operational support for the Department of English and affiliated university programs. Coordinates room bookings, catering, travel, itineraries, event setup, website updates, announcements, course listings, student inquiries, scheduling, filing, and routine departmental paperwork. Requires a high school diploma or equivalent and three years of relevant experience.

Advises graduate students on academic programs, curricula, university policies, and degree completion. Supports student success, retention, and progression by assessing needs, coordinating referrals, managing student records and communications, and collaborating with campus partners. Plans student engagement activities and represents the department at orientations, commencement, and other events. The role is based in a normal office environment with hybrid work and travel to campus or off-campus locations as needed.

Supports researchers and students using high-performance computing, operating systems, software, hardware, data workflows, and statistical tools. Troubleshoots application performance, maintains research infrastructure, analyzes system security, collaborates with engineers, and develops project plans for technical support. Preferred experience includes containers, virtual machines, research software, data pipelines, machine learning, Linux, programming, proposal coordination, and multidisciplinary research facilitation.

Supports the university’s privacy and data protection program through data discovery, classification, mapping, governance, and compliance activities. Configures and optimizes privacy tools, validates sensitive-data discoveries, develops reports and metrics, coordinates DSAR and DPIA processes, evaluates privacy safeguards, identifies risks, and recommends improvements. The role works with stakeholders and senior management while supporting regulations including GDPR, HIPAA, and FERPA.

Coordinates financial planning and billing for clinical studies. Reviews protocols to identify research and standard-of-care procedures, develops and negotiates sponsor budgets, supports research agreements, creates study billing plans, verifies contract terms, and coordinates billing compliance and collections across university, hospital, sponsor, and research departments.

Leads integrated, audience-centered marketing campaigns to generate qualified leads for graduate programs. Develops acquisition strategies, coordinates paid media, search, web, content, email, events, CRM, analytics, recruitment, and agency partners, and manages campaign budgets and timelines. Evaluates funnel performance, tests audiences and messaging, optimizes campaigns, and recommends future investment based on lead volume, quality, conversion, and efficiency.

Reconciles university bank accounts to Workday transactions, researches discrepancies, manages payment and fraud exceptions, prepares journal entries and reports, analyzes credit card activity and fees, supports allocations and fiscal year-end activities, and provides documentation to internal and external auditors. The role also recommends process improvements, ensures compliance with university policies, and completes special projects.

Manages university visa sponsorship operations and immigration compliance for international students, scholars, and employees. Maintains sponsorship records, processes petitions, monitors employment authorization and visa expirations, audits documentation, and generates reports using immigration and HR systems. Advises departments and foreign nationals on sponsorship requirements, work authorization, and deadlines. Serves as a Designated School Official and Alternate Responsible Officer after training, supports process improvements, and collaborates with payroll, benefits, and campus partners.

Supervises mail and receiving staff across multiple campus locations, coordinates staffing and daily workflows, manages service delivery, and supports operational continuity. Responsibilities include employee coaching, training, performance evaluations, process improvement, SOP maintenance, customer issue resolution, operational reporting, workforce metrics, vendor communications, and vehicle licensing. The role also assists with mail processing, receiving, delivery routes, international mail, metering, and student mail services as needed.