Jobs at Washington and Lee University

Provides comprehensive administrative and operational support to the Executive Director and Advancement Services department. Responsibilities include calendar and meeting coordination, document preparation, budget and expense tracking, purchasing, facilities operations, records management, onboarding logistics, event support, and confidential information handling. The role requires proficiency with Microsoft Office and the ability to learn departmental systems while working independently, accurately, and collaboratively.

Creates branded digital and print visual content for university audiences, including web graphics, social media assets, email templates, presentations, brochures, invitations, maps, banners, and publications. Collaborates with campus partners, maintains brand guidelines and project databases, prepares files for production, manages vendors, performs photo editing, and researches design tools and trends.

Leads the strategy, architecture, delivery, security, and continuous improvement of the university’s enterprise systems, integrations, and technology solutions. Manages the Enterprise Solutions team, oversees Workday and other core applications, supports data governance, manages vendors and project portfolios, and partners with university stakeholders on technology-enabled change, digital transformation, and application modernization.

Supports fellowship recruitment, marketing, advising, and student research and conference programming. Develops workshops and application resources, mentors students, collaborates with faculty and campus partners, maintains fellowship databases and alumni contacts, and collects outcome data to assess and improve programs. Represents the university through professional fellowship advising organizations and conferences while contributing to program administration and continuous improvement.

Leads Washington and Lee University’s advancement marketing and communications strategy to strengthen philanthropic support and engagement. Oversees messaging, storytelling, digital content, social media, web communications, analytics, campaigns, events, and donor communications. Manages staff, budgets, vendors, and cross-functional partnerships with University Communications and Public Affairs. Develops integrated plans, tracks performance, supports fundraising campaigns, equips volunteers with messaging, and ensures communications align with institutional priorities and brand standards.

Supports daily art museum operations, visitor services, programming, external reservations, staff scheduling, event setup and breakdown, attendance tracking, policy compliance, visitor feedback collection, and exhibition preparation. Provides on-site coverage, opens and closes museum sites, assists visitors and event organizers, and responds calmly to security or emergency situations. This part-time role requires weekend and some evening availability, strong organization, professionalism, communication, and multitasking skills.