Jobs at The University of British Columbia

Designs, fabricates, implements, and maintains instrumentation, laboratory equipment, and measurement protocols for alternative-fuel combustion and emissions research. Develops instrument-control and data-analysis software, supports measurement campaigns, analyzes experimental data, prepares technical documentation, maintains laboratory safety and operations, coordinates with vendors and partners, and mentors graduate students.

Provides complex administrative and confidential executive support to the Assistant Dean and Recruitment and Admissions leadership team. Coordinates schedules, travel, meetings, communications, operational work plans, events, records, financial transactions, budgets, onboarding, offboarding, and workforce planning. Maintains office operations, improves workflows, prepares reports, liaises with internal and external stakeholders, and exercises significant judgment, discretion, and initiative.

Manages strategic financial planning, budgeting, forecasting, reporting, financial modeling, variance analysis, and financial operations for the VP Finance and Operations portfolio. Advises senior leaders, develops reporting systems and processes, analyzes financial risks and costs, supports five-year plans, oversees billing operations, implements financial systems, and manages finance staff and working groups.

Supports continuing professional development registration processes, learner records, reporting, communications, event logistics, financial processing, and general office administration. Maintains registration systems and documentation, resolves learner and payment issues, processes refunds, reconciles payments, prepares reports, manages supplies and shipping materials, and supports conferences and online events. Provides customer service to learners and external partners while ensuring data accuracy, privacy, financial compliance, and positive learner experiences.

Manages a multi-year, grant-funded research project focused on community-centred approaches to cascading hazards. Responsibilities include budget forecasting and compliance, grant applications, reporting, project planning, research-output dissemination, community and Indigenous partner relations, workshops, media coordination, knowledge exchange, website management, and digital analytics. The role independently oversees project deliverables, funding relationships, timelines, and communications across academic, governmental, and community partners.

Coordinates Centre events, meetings, exhibitions, and special programs, including scheduling, room bookings, catering, AV, travel, accessibility, and event setup. Provides reception, culturally respectful front-line support, office and facilities administration, vendor coordination, purchasing, inventory, deliveries, expense tracking, and project documentation. Works independently with staff, stakeholders, Elders, Survivors, community members, vendors, and university departments, occasionally supporting off-site events and student staff.

The Vice President, Students provides institution-wide leadership for student housing, community services, health and wellbeing, athletics and recreation, and career development across UBC’s Vancouver and Okanagan campuses. Reporting to the President, the role leads nine student-facing teams, develops policies and operational plans, manages budgets, advances student-centred initiatives, and promotes an inclusive environment supporting students’ academic, personal, and professional success.

Creates and manages communications for the Public Humanities Hub, including social media assets, newsletters, website updates, event promotions, research materials, and digital and print content. Supports communications campaigns, maintains web content, develops online research modules, and provides event promotion, setup, teardown, and follow-up. Requires strong writing, editing, design, and digital content skills, with attention to accessibility, inclusion, brand standards, and privacy.

Leads complex enterprise IT projects from concept through implementation. Manages scope, schedules, budgets, resources, risks, dependencies, procurement, vendors, deliverables, and quality metrics. Directs cross-functional teams, coordinates stakeholders and senior leadership, oversees systems development and integration, supports change management, and ensures project methodology compliance. Conducts post-implementation reviews, mentors project managers, resolves roadblocks, and maintains client and sponsor satisfaction.

Oversees university enrolment, registration, degree progression, student records, and graduation processes. Interprets academic policies, ensures compliance, trains faculty and students, resolves complex records issues, and maintains accurate student information. The role supports system testing, process improvements, curriculum setup, degree auditing, and software implementations while collaborating with faculties and university departments. It also provides subject matter expertise, manages escalated inquiries, and offers backup support during peak periods.

Provides administrative support for graduate admissions, student advising, awards, records, events, HR transactions, and reception services within an engineering department. Processes appointments and employment changes in Workday, supports admissions and student progress tracking, coordinates events, manages service requests, prepares reports, maintains web content, and responds to students, faculty, staff, and visitors while ensuring accuracy, confidentiality, and compliance with university policies.

Provides independent administrative, program, event, communications, grant, fellowship, and financial support for the Centre for European Studies. Coordinates meetings, competitions, events, records, reports, budgets, reimbursements, website and social media updates, newsletters, mailing lists, and stakeholder communications. Supervises academic assistants and supports the Centre Director, faculty, university units, community partners, consular contacts, and external collaborators.

Coordinates administrative, data, financial, communications, and on-site support for high-profile university events. Responsibilities include managing guest and mailing lists, invitations, schedules, event collateral, websites, social media, editorial calendars, multimedia assets, vendor contracts, invoices, reconciliations, financial reports, RSVPs, and event-day logistics. The role collaborates with internal departments, external organizations, event managers, volunteers, and clients, and may require evening and weekend work.

Produces internal and faculty-facing communications for UBC’s VP Academic portfolio. Responsibilities include writing and editing newsletters, web content, social media, event announcements, and internal messaging; designing print and digital assets; managing websites, digital assets, and content workflows; developing templates; supporting campaigns; and providing creative guidance. The role collaborates with campus partners, applies brand and accessibility standards, and uses audience and performance insights to improve communications.

Provides administrative, financial, communications, and operational support to a university research lab and Principal Investigator. Responsibilities include scheduling meetings, coordinating workshops and student recruitment, managing safety and vehicle records, purchasing supplies, maintaining inventories and lab documentation, assisting with grant budgets and expense reconciliation, processing appointments and reimbursements, and updating websites, social media, presentations, and CVs.

Performs complex financial analysis, accounting, reporting, budgeting, forecasting, reconciliations, and long-term financial planning for Faculty of Arts units. Advises academic and administrative leaders, monitors internal controls, ensures compliance with accounting policies and regulations, resolves financial discrepancies, supports grant and award planning, prepares financial models and reports, and assists with system improvements, year-end processes, audits, and staff training.

Manages commercial insurance department operations, including financial records, expense processing, reconciliations, budgeting, forecasting, variance analysis, claims reimbursements, policy renewals, certificates, waivers, compliance, audits, and loss prevention coordination. The role liaises with finance teams, insurers, brokers, adjusters, facilities managers, and university stakeholders while maintaining accurate documentation, monitoring deadlines, and supporting risk control initiatives.

Performs budgeting, forecasting, financial analysis, reconciliations, journal entries, reporting, and financial modeling for UBC Okanagan. Supports Workday and Adaptive Planning processes, investigates variances, maintains data integrity, prepares research funding and indirect cost recovery reports, assists with system testing and process documentation, and provides financial systems training and ad hoc analysis to campus finance teams.

Leads complex continuing professional development projects for healthcare professionals, from program design through delivery and closure. Oversees project plans, budgets, risks, resources, evaluation, accreditation, stakeholder relationships, marketing, funding proposals, and reporting. Supervises program staff, manages performance, supports strategic planning, and collaborates with medical leaders, sponsors, universities, professional organizations, and health-sector partners.

Supports the Faculty of Medicine’s continuing professional development accreditation portfolio. Reviews applications against CFPC Mainpro+ and Royal College MOC standards, verifies data quality, coordinates peer reviews, manages records, analyzes trends, prepares reports, supports research and evaluation, and contributes to process improvements. The role also provides guidance and training to applicants and stakeholders, troubleshoots accreditation systems, maintains audit-ready documentation, and supports Accreditation Council activities.