Jobs at The University of British Columbia

Provide on-site administrative and event coordination support for FNHL Student Engagement and Community Programs. Organize logistics, manage guest lists and budgets, prepare promotional materials and social media, support student retention and hiring, liaise with community partners, and handle confidential communications with tact. May work evenings/weekends and support Musqueam and VISC programming.

Manage a portfolio of 75-125 major gift prospects, develop and execute strategies for identifying, cultivating, soliciting and stewarding donors, prepare proposals and stewardship materials, meet solicitation targets, coordinate major gift solicitations, and support development activities across Athletics & Recreation.

Deliver trauma-informed mediation and facilitation to resolve workplace conflicts, provide intake and triage, advise leaders and HR partners, develop conflict engagement strategies and educational initiatives, detect structural barriers, and collaborate with campus units, unions, and external partners to promote respectful, inclusive workplace practices.

Serve customers at a campus Starbucks: take orders, process payments, prepare and portion food and beverages, maintain inventory and sanitation, assist cooks, replenish displays, and follow UBC/FoodSafe and franchise standards. Provide customer service and perform related duties as required.

Manage student tuition and fee assessments and the Tuition Allocation Model in Workday and Tableau. Lead financial planning, budgeting, reconciliations, policy and internal controls, payroll and accounting operations, and supervise staff. Coordinate system changes, reporting, audits, and stakeholder consultation across campuses and external agencies.

Serve customers, take orders and payments, prepare made-to-order sandwiches and other food items, maintain inventory and stock levels, uphold sanitation and safety standards, clean service areas, and assist other food service staff as needed.

Manage rotation and scheduling data for undergraduate and postgraduate medical programs, ensure data integrity and access governance, provide user support and training for Qualtrics-based tools, coordinate projects and system releases, lead process improvements, testing, documentation, and compliance with privacy and data governance standards.

Provide academic and career advising to UBC Okanagan students: course planning, degree progression, policy interpretation, career readiness guidance, crisis identification, program approval for study-away, retention projects, faculty consultation, and student engagement programming to improve academic and career outcomes.

Provide financial, HR, facilities and operational leadership for the Alex Fraser Research Forest. Manage budgets, reporting, purchasing, contracts, payroll/Workday processes, onboarding, emergency response and facility rentals. Liaise with university units and external stakeholders, develop policies/procedures, and oversee administrative staff and contractors to ensure compliance, safety, and effective operations.

Provide entry-level data operations and platform support for Faculty360, including user support, documentation, training delivery, monitoring ticket systems, assisting with security/audit checks, maintaining related websites, and supporting large-scale data projects under the Research Data Services team.

Lead and manage UBC Sauder undergraduate global learning programs (study abroad, exchanges, summer programs, dual degrees). Oversee program design, admissions, student advising, partner relationships, budgets, marketing, policy development, assessment, and staffing. Represent the school domestically and internationally and support student success and program quality.

Oversees and coordinates Library Collections invoice processing and payment workflows using CABI (with Workday interface) and Voyager. Maintains vendor and fund records, posts allocations and journals, reconciles multi-currency payments, prepares reports and year-end files, resolves interface and payment issues, trains staff, and supports audits and financial analysis for Collections.

Coordinate and manage the Sleep Equity Reimagined project: ethics submissions, data collection and cleaning, grant and budget tracking, collaborator and participant communication, workshop coordination, survey management, knowledge translation, and supervise/training of volunteers and students.

Provide confidential administrative and operational support to the Human Resources department, coordinating HR operations, maintaining records and systems, supporting onboarding, leaves, wellness and employee programs, preparing reports and communications, coordinating events and logistics, and providing high-level administrative support to HR leadership.

Provide senior-level departmental accounting support including preparing and reviewing requisitions, journal vouchers, reconciliations, account analysis, salary/benefit bill-backs, accounts receivable invoicing, year-end accruals, tax (GST/PST/HST) assessments, financial reporting, and training/mentoring finance staff. Ensure compliance with UBC, Faculty of Medicine and PHSA policies, resolve discrepancies, manage petty cash, and support system roll-outs and ad hoc financial projects.

Provide HR advisory and operational support across a university portfolio, including full-cycle recruitment and student hiring coordination, job classification, salary administration, collective agreement interpretation, Workday system administration and training, HR process automation, special projects, and office administration. Serve as subject-matter expert for HR transactions and ensure compliance with policies and collective agreements.

Provide event logistics and day-of execution for small to large SPPGA events; deliver front-line student support and administrative coordination for MPPGA/SPPGA programs; manage registrations, vendor and travel arrangements, AV/tech setup and training; maintain calendars, tracking files, and program communications; process expenses and reconcile a program credit card; assist with data reporting, curriculum support, and accessibility/inclusion in event and program planning.

Coordinate day-to-day operations of the ORCA centralized testing facility: recruit, onboard, train and schedule student invigilators; manage inventory and room/equipment setup; triage technical and conduct issues; collect and analyze operational data; produce communications and training materials; support accessibility accommodations and handle academic/non-academic misconduct escalation.

Coordinate residence offers, room assignments, transfers, cancellations, and subletting; manage vacancy and arrears reporting; advise students and stakeholders; optimize processes and maintain Student Housing Database. Provide fee payment coordination, dispute resolution, and frontline complex customer service while supporting team initiatives.

Recruit and enroll participants for clinical vaccine studies, screen charts for eligibility, obtain medical histories and informed consent, perform telephone follow-up, update study tracking databases, develop standardized procedures, and provide technical guidance to junior staff while occasionally working evenings and lifting up to 10 kg.