Jobs at The University of British Columbia

Oversees university enrolment, registration, degree progression, student records, and graduation processes. Interprets academic policies, ensures compliance, trains faculty and students, resolves complex records issues, and maintains accurate student information. The role supports system testing, process improvements, curriculum setup, degree auditing, and software implementations while collaborating with faculties and university departments. It also provides subject matter expertise, manages escalated inquiries, and offers backup support during peak periods.

Serves as Green College’s front-desk and hospitality hub, welcoming visitors and residents, responding to inquiries, coordinating room reservations, maintenance, mail, access, and student assistants. Provides discreet executive support to the principal through calendar management, correspondence, meeting preparation, and visitor hosting. Supports events, marketing campaigns, performance data collection, and facility setup. Resolves complaints and operational issues while maintaining a welcoming, inclusive environment.

Provides administrative support for graduate admissions, student advising, awards, records, events, HR transactions, and reception services within an engineering department. Processes appointments and employment changes in Workday, supports admissions and student progress tracking, coordinates events, manages service requests, prepares reports, maintains web content, and responds to students, faculty, staff, and visitors while ensuring accuracy, confidentiality, and compliance with university policies.

Provides independent administrative, program, event, communications, grant, fellowship, and financial support for the Centre for European Studies. Coordinates meetings, competitions, events, records, reports, budgets, reimbursements, website and social media updates, newsletters, mailing lists, and stakeholder communications. Supervises academic assistants and supports the Centre Director, faculty, university units, community partners, consular contacts, and external collaborators.

Coordinates administrative, data, financial, communications, and on-site support for high-profile university events. Responsibilities include managing guest and mailing lists, invitations, schedules, event collateral, websites, social media, editorial calendars, multimedia assets, vendor contracts, invoices, reconciliations, financial reports, RSVPs, and event-day logistics. The role collaborates with internal departments, external organizations, event managers, volunteers, and clients, and may require evening and weekend work.

Performs skilled labour and waste management duties, including operating vehicles and specialized maintenance equipment, loading and dispatching cargo, conducting routine vehicle maintenance, and supporting recycling, composting, litter reduction, and campus services. Conducts inspections, records asset data, follows safety procedures, and works in challenging environments such as confined spaces, elevated locations, and severe weather. May monitor, train, and guide other labourers.

Produces internal and faculty-facing communications for UBC’s VP Academic portfolio. Responsibilities include writing and editing newsletters, web content, social media, event announcements, and internal messaging; designing print and digital assets; managing websites, digital assets, and content workflows; developing templates; supporting campaigns; and providing creative guidance. The role collaborates with campus partners, applies brand and accessibility standards, and uses audience and performance insights to improve communications.

Provides administrative, financial, communications, and operational support to a university research lab and Principal Investigator. Responsibilities include scheduling meetings, coordinating workshops and student recruitment, managing safety and vehicle records, purchasing supplies, maintaining inventories and lab documentation, assisting with grant budgets and expense reconciliation, processing appointments and reimbursements, and updating websites, social media, presentations, and CVs.

Performs complex financial analysis, accounting, reporting, budgeting, forecasting, reconciliations, and long-term financial planning for Faculty of Arts units. Advises academic and administrative leaders, monitors internal controls, ensures compliance with accounting policies and regulations, resolves financial discrepancies, supports grant and award planning, prepares financial models and reports, and assists with system improvements, year-end processes, audits, and staff training.

Manages commercial insurance department operations, including financial records, expense processing, reconciliations, budgeting, forecasting, variance analysis, claims reimbursements, policy renewals, certificates, waivers, compliance, audits, and loss prevention coordination. The role liaises with finance teams, insurers, brokers, adjusters, facilities managers, and university stakeholders while maintaining accurate documentation, monitoring deadlines, and supporting risk control initiatives.

Performs budgeting, forecasting, financial analysis, reconciliations, journal entries, reporting, and financial modeling for UBC Okanagan. Supports Workday and Adaptive Planning processes, investigates variances, maintains data integrity, prepares research funding and indirect cost recovery reports, assists with system testing and process documentation, and provides financial systems training and ad hoc analysis to campus finance teams.

Leads complex continuing professional development projects for healthcare professionals, from program design through delivery and closure. Oversees project plans, budgets, risks, resources, evaluation, accreditation, stakeholder relationships, marketing, funding proposals, and reporting. Supervises program staff, manages performance, supports strategic planning, and collaborates with medical leaders, sponsors, universities, professional organizations, and health-sector partners.

Supports the Faculty of Medicine’s continuing professional development accreditation portfolio. Reviews applications against CFPC Mainpro+ and Royal College MOC standards, verifies data quality, coordinates peer reviews, manages records, analyzes trends, prepares reports, supports research and evaluation, and contributes to process improvements. The role also provides guidance and training to applicants and stakeholders, troubleshoots accreditation systems, maintains audit-ready documentation, and supports Accreditation Council activities.

Lead an independent, grant-funded respiratory research program; engage in collaborative research and community partnerships; teach and mentor undergraduate, graduate, and postgraduate learners; provide clinical service within Vancouver Coastal Health (with BC licensure); and perform university and professional service while promoting equity, diversity, and inclusion.

Manages UBC’s varsity game operations program, including scheduling, venue logistics, ticketing, staffing, promotions, safety, regulatory compliance, championships, budgets, and long-term planning. Leads coordinators and approximately 100 student staff, develops game-management protocols, collaborates with sport governing bodies and university stakeholders, oversees box office operations, and supports sponsorships and championship bids. Evening and weekend attendance at games and events is required.

Provides budgeting, forecasting, financial modeling, variance analysis, reporting, reconciliations, journal entries, internal controls, and risk analysis for a university scholarship program. Advises stakeholders on GAAP, tax regulations, award eligibility, and financial policies; resolves complex student funding issues; improves financial processes and systems; trains staff; and guides a Financial Processing Specialist.

Coordinates teaching spaces, equipment, supplies, room bookings, audiovisual support, exams, and clinical lab sessions for the Master of Physical Therapy program. Maintains equipment records, budgets, calibration schedules, and academic documentation; troubleshoots classroom and technology issues; liaises with instructors, students, vendors, and Digital Solutions; and supports OSCEs, events, patient partners, and distributed learning across sites. The role is fully in person, requires early starts, occasional overtime or weekend work, and physical handling of equipment.

Provides comprehensive enrolment and financial advising to current and prospective students, covering admissions, registration, records, tuition, financial aid, awards, and student recruitment. The role manages complex policy-based cases, supports students at risk, adjudicates awards and exceptions, develops outreach and communications programs, leads service improvement projects, collaborates across campus and government stakeholders, and provides training and supervision to staff and student employees.

Provides comprehensive enrolment advising to current and prospective students across financial aid, admissions, recruitment, tuition, records, registration, and awards. Advises students through complex and sensitive situations, adjudicates funding and policy exceptions, manages awards, develops service programs, leads outreach, and resolves issues across university units. The role also designs communications, evaluates processes, manages projects, supports student retention, and provides leadership, training, and supervision to staff and student employees.

Leads business analysis and Salesforce CRM solution delivery, including requirements gathering, process analysis, functional design, configuration, testing, release management, data quality, documentation, training, and stakeholder communication. Supports agile enterprise projects, evaluates system impacts, validates implementations, develops test cases, and mentors less-experienced analysts and technical staff.