Jobs at OurAssistants

Manage accounting operations for multiple homeowner associations using CINC. Responsibilities include maintaining owner ledgers, processing accounts payable and receivable, tracking assessments and collections, performing reconciliations, preparing financial statements and board-ready reports, supporting month-end and year-end close, maintaining audit-ready records, and ensuring compliance with HOA financial policies.

Provides administrative and personal support to an executive by managing calendars, meetings, travel, records, errands, communications, action items, and follow-ups. The role requires organizing information from notes, calls, emails, and voice memos into digital systems while maintaining confidentiality, accuracy, and strong follow-through. This is a full-time, work-from-home position aligned with US business hours and limited to candidates residing in the Philippines or Latin America.

Manage daily accounting for property management portfolios including financial statements, reconciliations, budgeting, forecasting, and U.S. GAAP compliance. Serve as client-facing accountant, communicate with owners and managers, support audits, and implement process improvements.

Provide part-time remote accounts support handling billing, invoicing, AR, transaction recording and reconciliation using FullBay or Trinium and QuickBooks Online. Support month- and year-end close, generate reports, resolve billing discrepancies, and assist collections while collaborating with internal teams.

Develop and maintain responsive web applications using React and CSS frameworks, write and run automated E2E tests with Playwright, perform manual QA, troubleshoot issues, and collaborate with product and design teams.

Manage full-cycle accounting for multiple HOAs using Vantaca: AP/AR, general ledger, bank reconciliations, monthly reporting, budgets, assessments, reserves, vendor payments, audit support, and process improvements for remote collaboration.

Manage AP and AR for homeowner associations: process vendor invoices and homeowner billing, handle collections, reconcile bank and ledger accounts, prepare reports and support audits, and maintain compliant financial records.

Provide remote HOA accounting support using AppFolio: process AP/AR, post homeowner payments, perform bank and credit card reconciliations, assist with collections, prepare financial reports and statements, support month- and year-end close, maintain audit-ready records, and respond to accounting inquiries for multiple HOA communities.

Manage and optimize CRM workflows (LeadSimple), source and qualify property management leads, perform outbound cold calls and email/social outreach, manage pipeline through consistent follow-up, and document repeatable sales and lead-generation processes.

Coordinate shipping, receiving, inventory, and fleet operations using Karmak Fusion. Manage order fulfillment, delivery scheduling, shipment tracking, vendor/carrier communication, recordkeeping, issue resolution, and logistics reporting to ensure compliance and timely deliveries.

Develop and maintain cross-platform mobile applications using React Native; integrate REST APIs; optimize performance and UX; support iOS and Android deployments; collaborate with international product and engineering teams. Occasionally assist with React.js web work.

Design and build scalable, secure software solutions; write and review code; automate workflows and tests; perform validation, monitoring, and debugging; collaborate with teams and vendors; maintain cloud-based systems and IaC.

Provide remote e-commerce support including customer service, order and inventory management, product listing updates, administrative tasks, social media/content assistance, and coordination with fulfillment and marketing teams across platforms like Shopify and Amazon.

Provide high-level remote executive support including calendar and inbox management, travel bookings and VIP client coordination, vendor and hotel communications, content and social media support (Canva, WordPress), newsletter drafting, and general administrative operations while maintaining confidentiality and professionalism.

Source, screen, and coordinate hiring of virtual assistants by partnering with clients, managing candidate pipelines, conducting initial interviews, scheduling client interviews, liaising between clients and candidates, and maintaining ATS records. Support offers, onboarding, and continuous improvement of recruitment processes using sourcing platforms and recruitment tools.

Develop and maintain .NET Core/.NET 6 applications, design APIs and services, integrate AI/LLM capabilities (OpenAI, Anthropic, Azure OpenAI), use AI coding assistants, write tests, follow CI/CD and engineering best practices, and collaborate with product and engineering teams remotely.

Manage HOA financial operations for multiple associations using Vantaca: record assessments, process AP/AR, perform reconciliations, prepare board-ready financial statements, support month/year-end closings, and maintain audit-ready records.

Manage day-to-day HOA operations remotely: act as primary contact for boards/homeowners, coordinate meetings and vendors, enforce compliance, track violations, assist with budgets and financial reporting, maintain records, and generate community reports.

Remote Logistics Coordinator responsible for coordinating inbound/outbound shipments, tracking orders, managing inventory accuracy, preparing shipping documentation, communicating with vendors and customers, generating logistics reports, and identifying process improvements to optimize supply chain operations.

Create short-form videos and high-quality graphics for social media, ads, and websites. Support marketing campaigns, product launches, and site visuals while maintaining brand consistency and optimizing content for platform performance.