Jobs at ICON plc

Manages sales operations by analyzing performance, pipeline, forecasting, and market data; developing dashboards and reports; improving sales processes and data governance; supporting commercial decision-making; partnering with Sales, Finance, and Business Development; and coaching junior team members.

Coordinates site payment operations for clinical programs, including creating and maintaining grants and purchase orders in eGPS and SAP, processing invoices, reconciling payments, tracking approvals, supporting accruals, resolving site invoice issues, assisting with audits, and ensuring compliance with client policies.

Coordinates clinical site payment operations by creating and maintaining grants and purchase orders, processing and reconciling invoices, tracking approvals, supporting financial accruals, resolving payment issues, assisting audits, and ensuring compliance with client policies. The role collaborates with Finance, Procurement, GCTO, and site stakeholders while managing multiple deadlines and payment-related deliverables.

Coordinates clinical site payments by creating and maintaining grants or purchase orders in eGPS and SAP, processing and reconciling invoices, tracking approvals, supporting financial accruals, resolving payment issues, and assisting with audits. Collaborates with Finance, Procurement, GCTO, and site stakeholders while ensuring client policies are followed.

Coordinates clinical site payments by creating and maintaining grants and purchase orders in eGPS and SAP, processing and reconciling invoices, tracking approvals, supporting financial accruals, resolving site payment issues, assisting with audits, and ensuring compliance with client policies. Collaborates with Finance, Procurement, GCTO, and site stakeholders while managing multiple deadlines.

Manages financial administration for clinical trial projects, including revenue recognition, invoicing, financial reporting, and month-end and year-end close support. Collaborates with project teams to monitor revenue, costs, and profitability, provides management insights, and identifies discrepancies or process improvements. Requires accounting or finance knowledge, strong attention to detail, and organizational skills.

Leads ICON’s finance business partnering function supporting clinical projects. Oversees financial reporting, budgeting, forecasting, controls, strategic planning, portfolio analysis, and financial efficiency initiatives. Partners with project management, clinical operations, and leadership to provide financial insights. Manages, mentors, and develops the finance team while ensuring compliance, accountability, accurate outcomes, and continuous improvement.

Manage US and Canadian payroll operations, including bi-weekly payroll processing, provider instructions, accuracy checks, payments, year-end activities, audits, SOX documentation, reporting, and process improvements. Lead, coach, and mentor payroll specialists while coordinating with Finance, HR, Legal, Tax, and external providers. Support payroll projects and ensure accurate, timely, compliant delivery under strict deadlines.

Independently negotiates and executes clinical trial site contracts and budgets, reviews contract language, manages contract portfolios and timelines, resolves issues with legal, finance, and project teams, maintains negotiation records, improves contracting processes, and mentors junior colleagues. Requires German and English fluency, contract management experience in CRO, pharmaceutical, or healthcare settings, and knowledge of clinical trial agreements and budget negotiations.

Manage international import and export operations, including shipping documentation, customs clearance, regulatory compliance, supplier coordination, freight forwarding, and customs broker relationships. Audit trade documents, resolve shipment and customs discrepancies, monitor regulatory changes, and provide guidance on international shipping practices. The role requires strong analytical, organizational, and problem-solving skills, supply chain experience, and advanced English proficiency.

Lead global pharmaceutical and biotech projects from planning through delivery. Responsibilities include developing project plans, coordinating cross-functional teams, defining scope, managing stakeholders, mentoring team members, preparing project documentation and reports, applying project management best practices, and supporting strategic organizational growth.

Owns end-to-end talent acquisition for biometrics business areas, partnering with hiring managers, HR teams, and senior stakeholders. Develops recruitment plans, sourcing strategies, talent pools, and succession-planning support; manages candidate communications, hiring events, suppliers, salary negotiations, and recruitment metrics. Provides labor-market guidance, presents candidates, forecasts hiring demand, supports diversity initiatives, and delivers recruitment reporting and stakeholder presentations while ensuring compliance with internal policies and best practices.

Provides end-user technical support, troubleshoots hardware and software issues, maintains system documentation, monitors systems, trains users, and recommends system improvements. The role supports IT functionality across clinical programs and assists with system upgrades and deployments while delivering high-quality customer service.

Coordinates recruitment administration, including interview scheduling, candidate communications, onboarding documentation, applicant tracking system maintenance, job postings, sourcing support, recruitment metrics, and candidate relationship management. Partners with hiring managers and recruitment teams to ensure accurate, compliant, and positive hiring experiences while supporting diversity, equity, and inclusion initiatives.

Leads project and program delivery from planning through completion, managing timelines, budgets, resources, risks, stakeholders, and cross-functional teams. The role requires progress monitoring, issue resolution, project reporting, communication with senior stakeholders, and team capability development while ensuring projects meet scope, schedule, budget, and quality objectives.

Oversee revenue recognition, invoicing, financial forecasting, and reporting for clinical trial projects. Monitor revenue, costs, and profit margins; ensure compliance with accounting standards and internal controls; support month-end and year-end close; collaborate with project teams; and drive process improvements. The role also involves financial analysis, budgeting support, contract-based billing, and team coordination.

Lead cross-functional projects from initiation through completion, managing timelines, budgets, resources, risks, quality, and stakeholder expectations. Develop project plans, monitor progress, resolve issues, coordinate team activities, provide status reports and performance metrics, and support team capability development. The role requires strong leadership, organization, communication, and adaptability, along with approximately 30% travel.

Provides day-to-day HR guidance to employees and managers on employee relations, performance management, policies, and employment matters. Supports HR policy development, employee engagement, retention, talent development, recruitment, onboarding, recordkeeping, and regulatory compliance. Requires strong communication, organization, attention to detail, and solid macros experience.

Manage contracts and agreements related to clinical trials and vendor relationships. Review and negotiate terms, assess contractual risks, ensure regulatory and company-policy compliance, maintain contract records and milestones in contract management systems, and advise internal teams on interpretation, compliance, and dispute resolution. The role requires at least two years of contract management experience, preferably in pharmaceutical or clinical research, and approximately 5% travel.

Manage grant applications from start to finish, research funding opportunities, coordinate proposal development with internal stakeholders, ensure compliance with grant requirements and deadlines, and track and report grant activities and outcomes across clinical programs.