Jobs at Associated Asset Management (AAM)

Assist community and area managers with day-to-day HOA operations: administrative support, compliance with CC&Rs, vendor and board communications, meeting minutes, inspections, financial and disclosure support, budget drafting, and cover for managers as needed.

Supports Community Managers in serving homeowners and managing HOA operations. Responsibilities include interpreting CC&Rs, handling compliance notices, conducting community inspections, processing architectural applications, maintaining records and calendars, preparing disclosure packages, taking meeting minutes, tracking compliance in VMS, and assisting with bids and homeowner orientations. The role requires strong administrative, organizational, communication, customer service, computer, and problem-resolution skills, plus a valid driver’s license.

Welcomes residents, homeowners, guests, vendors, and callers; answers and routes phone inquiries; manages the reception area; monitors facility activity, pickups, and deliveries; provides administrative support; assists with event setup and breakdown; performs light cleaning and restocking; and helps ensure community rules are followed.

Manage day-to-day operations of a large homeowners association, partnering with the Board of Directors to maintain property values and community standards. Responsibilities include enforcing governing documents, handling resident communications and conflict resolution, managing architectural reviews, budgets, financials, vendors, contracts, inspections, meetings, reports, pool access, and compliance activities. The role also supervises staff and contractors, prepares newsletters and board materials, and performs onsite community tours and inspections.

Provides front desk and receptionist support for a residential community by greeting homeowners, visitors, vendors, and callers; directing inquiries; monitoring deliveries; supporting clubs and events; maintaining tidy reception and amenity areas; assisting with refreshments; and conducting amenity tours for safety. The role includes opening and closing duties, light cleanup, administrative support, and occasional setup or breakdown of tables and chairs. Nights and weekends are required.

Manage a portfolio of homeowner associations by enforcing governing documents, providing vendor and budget oversight, preparing reports and communications, facilitating board meetings, and delivering high-quality resident support.

Greet residents and guests, answer and filter inbound calls, assist administrative staff, monitor facility activity, support events and pool operations (including water testing), handle deliveries, and maintain a safe, organized front reception area.

Provides front-desk and receptionist support by answering calls, greeting visitors and homeowners, directing inquiries, managing the reception area, monitoring pickups and deliveries, and supporting onsite staff with administrative projects and events. Requires strong customer service, communication, organization, multitasking, computer, and database skills in a fast-paced office and property environment.

Support Developer Services for HOA community start-ups by managing documentation, SharePoint and VMS updates, spreadsheets, DocuSign transactions, meeting notes, audits, Board and ARC paperwork, vendor bids, and administrative start-up tasks to ensure timely community onboarding and compliance.

Manage residential associations by enforcing governing documents, interacting with homeowners and vendors, preparing budgets and financial reports, soliciting contracts, organizing meetings/events, supervising staff, and delivering high-quality customer service while ensuring legal and contract compliance.

Oversee a portfolio of HOA communities, ensure compliance with governing documents, manage vendors and contracts, prepare budgets and financial reports, run board meetings and community events, provide customer service to homeowners, and supervise staff as needed.

Manage homeowners associations by enforcing governing documents, interacting with owners and vendors, preparing budgets and financial reports, soliciting and managing contracts, organizing board meetings and community events, supervising staff, and providing high-quality customer service and compliance with Arizona law.

Support Community Manager(s) by providing administrative and customer service to homeowners and boards, ensure CC&R and contract compliance, manage inspections, financials, vendor relations, records, design review and community communications, and assist with bids, meetings, and required documentation.

Plan, coordinate and market resident programs and events for an HOA community. Manage staff, volunteers, membership/retail desk, room reservations, newsletters, and vendor logistics. Facilitate orientations, attend board meetings, assess event success, and perform related administrative and physical tasks including setup and lifting.

Manage day-to-day operations of a 55+ residential community: enforce governing documents, oversee budgets and vendor contracts, supervise on-site staff, run resident programs and events, support boards, handle compliance, tours, and resident relations, and maintain financial and administrative records.

Support the Community Manager by providing homeowner customer service, enforcing CC&R compliance, conducting property inspections, coordinating vendors and board communications, maintaining records and websites, preparing compliance and fine notices, assisting with bids and orientations, taking meeting minutes, and performing daily administrative tasks to ensure smooth community operations.

Manage HOA operations, enforce governing documents, oversee budgets, vendor contracts and on-site staff, and plan/market wellness, cultural and social programs to enhance resident life. Serve as liaison to the Board, handle compliance, collections, meetings, and community events.