Join the vibrant Magma Ranch II community as our Front Desk Monitor. The community features a Pool, Fitness Center, Basketball Courts, Splash Pad, Parks, Dog Park, and so much more. As the welcoming presence of our amenity-rich neighborhood, you’ll manage the front entrance, handle incoming calls, and deliver top-tier customer service to residents and guests. If you’re friendly, organized, and thrive in a people-focused role, this is your chance to be the heartbeat of a community filled with pools, parks, fitness, and fun.
Position Responsibilities:
- Provides direct receptionist support to all on-site property needs by providing the highest quality customer service to inbound callers, visitors, and vendors.
- Administrative Support team member who works with the On-site Community Manager to effectively manage the front reception area and inbound calls as well as assist with various administrative projects.
- Filters inbound calls to determine appropriate direction.
- Greets all visitors/homeowners and determines their immediate needs.
- Monitors pickups/deliveries.
- Assisting with events.
- Performs other related duties as directed.
Knowledge, Skills & Abilities:
- Excellent customer service and communication skills.
- Ability to offer support to administrative support staff with ever-changing needs.
- Ability to elicit information from callers and visitors in a professional and efficient manner.
- Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
- Exceptional organization and tracking skills.
- Ability to function efficiently in a high volume, fast-paced environment.
- Ability to proficiently utilize computer programs and company database systems, including MS Office (Excel, Word, and Outlook), internet and e-mail systems.
- Ability to interact and work positively and effectively with staff at all levels.
- Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
- Ability to work collaboratively and cooperatively within the department as well as with other departments.
Physical Demands & Work Environment:
- Sitting at workstation utilizing a computer in an office setting.
- Walking throughout the property/facilities as needed.
- Setting up, taking down and stacking tables and chairs.
- Light cleaning as necessary.
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- High school diploma or equivalent
- Excellent customer service and communication skills
- Proficiency with MS Office (Excel, Word, Outlook), internet and e-mail systems, and company databases
- Ability to handle multiple tasks, prioritize, and meet deadlines; strong organization and tracking skills
- Ability to interact and work positively with staff at all levels and collaborate across departments
- Paid professional experience in Receptionist, Administrative Support, or Customer Service roles in an office environment
- Ability to perform light physical tasks (walking property, setting up/taking down tables and chairs, light cleaning)
What We Do
AAM is one of America’s most-respected Homeowner Association (HOA) management companies. With over 30 years of community management company experience and over 1000 associations under our management, we are genuinely dedicated to delivering total peace of mind to our homeowners and Boards. This means that we approach community management differently than other HOA management companies. At AAM, we are focused on making the total experience of living in one of the communities we manage a genuinely positive and rewarding one for every person and family who lives there. As community stewards, we believe in being there for our homeowners and Board members and providing the expert-level management your community deserves. Homeowners consistently tell us we provide great experiences and excellent management. We partner with builders/developers, master-planned communities, single-family homes, commercial, condominiums, and active adult, urban high and mid-rise communities. We also provide consulting services for accounting, IT, marketing, and operational organization. It’s time to approach things; differently; we are Dedicated to Delivering Total Peace of Mind… starting with yours. Contact us today to learn more about our HOA management services. Call 1-800-354-0257 or request a bid online. AAM, LLC is a member of: - Arizona Association of Community Managers (AACM) - Community Association Institute (CAI) - The Leadership Centre - BBB Accredited
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