A dress code policy establishes what types of clothing and grooming choices are appropriate for the workplace. And while dress codes may seem outdated, they still have a place in today’s working world. Companies can use them to uphold standards of safety and professionalism, provide wardrobe guidance to new employees and ensure all employees are held to the same appearance standards.
What Is a Dress Code Policy?
A dress code policy is a set of guidelines advising employees what they should wear to work. Depending on the industry, a company might adopt a dress code to uphold safety standards while another might use it to maintain a certain standard of professionalism.
Creating an office dress code policy can be a balancing act between upholding a professional image without appearing old-fashioned or culturally clueless. This guide covers how to do it.
What Is a Dress Code Policy?
A dress code policy sets a standard for what type of attire is acceptable in the workplace. Companies adopt dress codes for a variety of reasons. Some industries, like healthcare and hospitality, may rely on dress codes to uphold safety and sanitary standards. Dress codes in office environments, on the other hand, are typically a reflection of company culture.
Dress codes may seem less relevant in a remote work environment, but Kimberly Rogan, head of people operations at construction software company PlanHub, said her team created a remote dress code policy to account for some unexpected challenges — like people not wearing pants.
“There’s all sorts of adds and changes that we’ve had to bring in to dress code policies now post-Covid,” Rogan said.
Dress Code Policy Template
At [company name], employees are expected to present themselves with good hygiene and clean, professional clothing.
Employees should dress in business casual attire unless otherwise stated by their manager. Employees are expected to be well-groomed and should abstain from wearing any clothing with holes, stains or inappropriate words or imagery. Clothing should not be revealing or make others feel uncomfortable.
Examples of appropriate clothing include, but are not limited to:
- Button-down shirts, blouses and sweaters
- Dress pants, casual khaki-style pants and capris
- Dresses and skirts of appropriate length for the workplace
- Dress shoes, loafers and dress sandals
- Jewelry and fragrances may be worn minimally
Examples of inappropriate clothing include, but are not limited to:
- Athletic clothing, such as sweatpants, yoga pants, shorts and sneakers
- Clothing with political, religious or other words or imagery that could be offensive or distracting
- Tight or revealing clothing, such as halter tops, tank tops, crop tops and skirts or dresses that are inappropriately short for the workplace
- Casual sandals or slippers
- Excessive jewelry or fragrances
Employees who violate this dress code may not be allowed to work until their attire and hygiene are consistent with the policy. Employees who repeatedly violate this policy may be subject to disciplinary action, including termination.
This policy is not intended to prohibit any religious or ethnic practices. If you have any questions or concerns about this policy, please contact the HR department at [email protected].
Types of Dress Codes
A company’s dress code will typically fall into one of four types:.
- Business Formal: The most strict dress code, typically reserved for special occasions. It could include dark suits, blouses and skirts, and dressy shoes.
- Business Professional: Often found in the legal and finance fields, this dress code could include a suit, dress shirt, tie, dress pants and dress shoes. Alternatively, one could wear a blazer, blouse and a knee-length skirt or dress slacks with heels or formal flats.
- Business Casual: This dress code allows for a wider variety of attire, like button-down shirts, blouses, dresses and sweaters. Employees might round out their look with dress slacks, chino pants or knee-length skirts along with loafers, flats and other casual shoes.
- Casual: Many startups and other informal office environments will allow casual attire, which can include sweatshirts, sweaters, tee shirts, blouses and button-down shirts along with jeans, khakis or skirts. Shoe options could include sneakers, boots or sandals.
What to Include in a Dress Code Policy
A dress code policy can range from one sentence long to a multi-page document. In general, though, a dress code policy should provide the following information:
General Guidelines
The policy should start with a high-level overview about the company’s expectations for cleanliness and professionalism. This section can also lay out the general dress code classification, such as casual, business casual or business professional.
Acceptable and Unacceptable Attire
Terms like “business casual” are notoriously confusing, so it can be helpful to provide examples of what types of clothing are acceptable and unacceptable. Some companies might also include guidance about jewelry, tattoos, piercing and grooming standards. This list does not have to be exhaustive, but it should answer questions employees are likely to have.
Enforcement
The dress code should state what actions will be taken if an employee violates the dress code.
Questions and Exemptions
Employees should also be invited to contact the HR department if they have any questions or if they would like to request an exemption from the policy. Employees may need an exemption due to religious practices, like wearing a hair covering, or due to a disability, like foot ulcers that make it painful to wear dress shoes.
What Not to Include in a Dress Code Policy
Dress code policies should not discriminate against employees based on their gender, religion or other protected class.
Robert Kaskel, chief people officer at software company Checkr, suggests companies keep their dress code restrictions to a minimum so as not to impede on the cultural identity of employees. He said every rule should be gender-neutral and applicable to any employee.
“While you may need a dress code policy in place, it’s far more important to keep it minimal and allow your team to express themselves through their clothing,” Kaskel added.
Gender-Specific Language
As a best practice, companies should abstain from making gender-specific requirements. Gender-neutral dress codes can also create a more inclusive environment for transgender or nonbinary employees, who may feel targeted by a gender-specific dress code that does not align with their gender identity.
Hair Requirements
Hair requirements need thoughtful consideration before they’re implemented. Black employees, for instance, can be disproportionately impacted by hair requirements.
Hair requirements may also impact an employee’s religious practices. Some religions may require adherents to cover their hair, which can conflict with a dress code that doesn’t allow hats. Other employees may belong to a religion that prevents them from cutting their hair, which can pose an issue if a dress code prevents the wearing of facial hair.
“As long as the policy is not discriminatory — either geared toward a protected class, has a disparate impact on a protected class or infringes on a disability or religious accommodation — the employer has a lot of flexibility to adopt a policy that is appropriate under the circumstances,” Patrice Arend, employment law attorney at Taft, told Built In.
How to Write a Dress Code Policy
Keep the following tips in mind when making your company dress code policy. And for an idea on how to implement them, check out the dress code policy template in the next section.
Start With a Stated Purpose for the Policy
When writing a dress code policy, the desired purpose should be a company’s guiding principle. For example, companies may adopt a policy to reduce safety risks, present a professional image to clients or prevent attire that may be disruptive to workplace productivity.
Be Inclusive of All Employees
The dress code policy should also aim to be as inclusive as possible, avoiding any requirements that could discriminate against employees based on gender, race, religion or cultural traditions.
Kaskel said a dress code policy should be created by a group of people from diverse cultural backgrounds to ensure the policy is inclusive and avoids “the potential for unconscious bias to creep in.”
Don’t Worry About Trying to Write an Exhaustive Policy
At the same time, companies shouldn’t feel pressured to address every single garment or grooming choice in their dress code policy.
“It’s very difficult to draft any policy, especially a dress code policy, to cover every single thing you can think of,” Arend said. “There will always be an employee that comes to work wearing something you might not have anticipated.”
Update Your Policy Over Time
Whatever your dress code policy looks like, know that it may change over time. Some companies think they don’t need a dress code policy, but they end up adopting one when employees push the boundaries of good taste. Similarly, some companies may start out with simple dress code guidelines, but they eventually find it necessary to provide additional clarity on specific issues that have arisen over time.
“Any policy that’s adopted should certainly not be the end of the inquiry,” Arend said. “Employers need to maintain flexibility and understand that just because they adopt a certain policy today doesn’t mean that policy won’t change in the future.”
Frequently Asked Questions
Why are dress codes important at work?
Dress codes can help some industries, like restaurants and healthcare, meet sanitary standards. Manufacturing companies might use a dress code to prevent accidents. A retailer might design a dress code to make employees identifiable. In the office, a dress code can be useful in establishing a professional image or minimizing workplace disruptions.
What is a gender-neutral dress code policy?
A gender-neutral dress code policy does not dictate what types of clothing should be worn by men or women. A gender-neutral dress code policy ensures that employees of all genders are treated equally, and it also creates a more inclusive environment for transgender and non-binary employees.
What are the types of dress code?
The four types of dress codes commonly found in the workplace are:
- Business formal
- Business professional
- Business casual or smart casual
- Casual
Can you be terminated/fired for not following the dress code?
Yes, an employee that repeatedly violates a company’s dress code policy can be fired, as long as the reason for termination doesn’t discriminate against the employee’s gender, religion or other protected class.
What are some common dress code rules?
Some common dress code rules for the workplace include:
- All clothing should be clean, ironed and in good condition.
- Maintain an acceptable level of personal hygiene and grooming.
- Refrain from wearing clothing with rips, tears, holes or stains.
- Refrain from clothing that is revealing or has offensive wording or imagery.
- When dress code is unspecified, opt to wear more professional clothing.
