Top Operations & Support Jobs

Provides day-to-day administrative and financial support for a Doctor of Physical Therapy program. Responsibilities include coordinating communications, contracts, academic records, meetings, events, procurement, invoices, purchase orders, budgets, room reservations, clinical affiliation agreements, and facilities-related tasks. The role also supports faculty, instructors, students, and clinical partners while ensuring compliance with university procedures and maintaining confidential records.

Provides in-person administrative, logistical, and operational support for a Charlottesville office. Responsibilities include procurement, invoicing, vendor and facility coordination, records and compliance management, events, meetings, reception, fleet documentation, equipment distribution, and staff communications. The role also supports operational processes, purchasing practices, office systems, and business-unit priorities while coordinating across employees, vendors, volunteers, and partners.

Leads enterprise risk management and business continuity programs for Genentech’s primary U.S. pharmaceutical distribution center. Designs ERM and BCM frameworks, crisis readiness exercises, business impact analyses, recovery strategies, physical security integration, insurance and claims processes, and cross-functional governance. Partners with logistics, trade compliance, global security, executive leadership, external 3PLs, and regulatory bodies to protect pharmaceutical supply chains and maintain operational resilience and compliance.

Provides administrative and clerical support to the Unit Director and staff. Duties include answering phones, taking and forwarding messages, faxing, making copies, and completing other assigned administrative tasks in a behavioral healthcare and chemical dependency treatment setting.

Leads firmwide business development pipeline governance, performance reporting, pursuit strategy, RFPs, proposal operations, ROI measurement, and budget oversight. Manages the Proposals Manager and supports additional staff. Establishes data standards, dashboards, workflows, and go/no-go processes; partners with Finance, Marketing Technology, IT, lawyers, and business development leaders. Oversees complex cross-practice and multi-office pursuits, improves CRM and reporting processes, and translates performance data into strategic recommendations for firm leadership.

Provides comprehensive administrative support to executives, departments, regions, or sites. Responsibilities include calendar and records management, correspondence, reports and presentations, phone and visitor coordination, travel and expense arrangements, meeting support, information research, and liaison duties. The role requires independent judgment, problem-solving, confidentiality, and effective collaboration with internal and external contacts.

Administers self-directed fiscal intermediary services, including individual budgets, billing, payroll, compliance documentation, employee orientation, and service-plan coordination. The role monitors expenditures, resolves documentation gaps, supports individuals and families, attends planning meetings, reports incidents, and provides employer-of-record guidance. Travel to meetings and Springbrook locations is required.

Supervises evening and weekend library circulation and help desk operations. Processes borrowing, course reserves, holds, interlibrary loans, billing, catalog updates, and retrieval requests. Provides customer and basic reference assistance, resolves patron issues, oversees student employees, manages schedules, opens and secures the library, and supports collection and service improvement projects. Requires an associate degree and two years of library circulation or equivalent customer service experience.

Manages student enrollment and academic records from matriculation through graduation. Serves as a first point of contact for Registrar Office procedures, supports students and faculty, onboards students in Colleague, produces graduate awards in Parchment, provides enrollment verification documentation, and collaborates with academic departments to support student retention.

Supports the Property Manager with property operations and resident services, including resident accounts, rent collections, leasing support, reporting, and customer service. Requires property or office experience, strong organization, communication, and attention to detail. The role also handles errands and bank runs, requiring reliable transportation, a valid Virginia driver’s license, and proof of insurance. Computer proficiency with accounting, contract management, HR, payroll, inventory, development, and project management systems is required.