Top Operations & Support Jobs

Supports senior legal executives by managing calendars, scheduling, travel, events, correspondence, meeting materials, confidential information, expenses, vendors, gifts, and follow-ups. Coordinates with internal departments and external partners, provides office support, and helps executives operate efficiently in a fast-paced legal environment.

Answers multi-line phones, greets and assists residents, guests, and visitors, monitors emergency notifications, directs assistance, manages visitor logs, distributes mail and packages, supports administrative staff, and conducts tours for marketing appointments while protecting resident confidentiality.

Supports investment management operations and client service, including account onboarding, documentation, asset and fund movement, client and custodian coordination, reconciliations, reporting, compliance support, workflow improvements, systems implementation, and special projects. The role requires strong attention to detail, analytical ability, communication skills, and collaboration with clients, senior management, and internal teams.

Provides administrative support for an office and manufacturing facility, including inventory management, cycle counting, safety training, reporting, receivables processing, filing, meeting preparation, phone coverage, visitor reception, and office errands. Requires strong communication, computer, and organizational skills, along with knowledge of Microsoft Office and manufacturing procedures.

Provides customer and sales-team support through accurate order entry, order ownership, email and phone inquiries, pricing and availability updates, shipment tracking, and basic product information. The role requires timely communication, attention to detail, cross-functional collaboration, and a strong customer-focused approach. Responsibilities include informing customers about order status, inventory, pricing, shipping dates, and delays while meeting a 24-hour order turnaround target.

Provides reception, clerical, administrative, and office support for the WorkGuide team. Responsibilities include greeting visitors, answering calls, managing mail and supplies, organizing customer documentation, completing data entry for intakes and billing, coordinating appointments, preparing records, and conducting follow-up communications. The role requires confidentiality, customer service, Microsoft Office proficiency, effective communication, and a clean New York State driving record.

Supports the Elections and Government Program through scheduling, expense and invoice management, travel coordination, meeting logistics, project tracking, research, fact-checking, writing, and communications. The role assists with publications, advocacy, litigation, stakeholder engagement, and cross-department initiatives while preparing memos, presentations, reports, and correspondence. It requires strong organization, writing, research, multitasking, discretion, and collaboration skills in a deadline-driven nonprofit policy environment.

Processes domestic and international wire transfers, including transaction posting, OFAC verification, foreign exchange requests, SWIFT communications, settlement support, balancing, and operational logging. Investigates fraud, compliance, and non-receipt claims while resolving client and vendor inquiries. The role also supports ACH settlement, monitors Fed account activity, maintains accurate records, and provides timely customer service during high-volume transaction processing.

Operates the hospital communications center, including telephone, radio, paging, and mass notification systems. Answers and transfers calls, monitors medical and safety alarms, alerts emergency response teams, maintains physician on-call schedules and contact preferences, protects patient confidentiality, and communicates effectively with internal and external customers.

Provides comprehensive administrative, financial, operational, and clinical support to multiple principal investigators in a biomedical research program. Responsibilities include budget preparation and reconciliation, grant and expenditure tracking, purchasing, travel coordination, publication and manuscript support, deadline monitoring, event organization, credentialing, licensure and CME tracking, document editing, and general office administration.