Top Operations & Support Jobs

Provides administrative, data management, grant reporting, and office operations support to a program team. Responsibilities include accurate data entry, volunteer record maintenance, grant report preparation, impact data tracking, compliance documentation, inventory management, event and meeting coordination, mailing materials, and general office duties. The role also supervises data-entry volunteers and supports program leadership in meeting performance and grant objectives.

The Business Analyst gathers and documents business requirements, improves ERP and business workflows, evaluates software, defines system integrations, and develops reports and dashboards using SQL, SSRS, Crystal Reports, and Power BI. The role supports testing, change management, user training, system adoption, process improvement, stakeholder communication, and small team projects across construction operations, accounting, and other business functions.

Processes and monitors domestic and international wire transfers and real-time payments through banking networks. Investigates payment, fraud, AML, credit risk, file, and batch exceptions; supports commercial clients; performs payment verification and regulatory remittances; researches system issues; and maintains compliance with banking policies and regulations. Collaborates with internal teams, supports system implementations, and recommends process improvements while handling sensitive, high-value transactions accurately.

Manages nonprofit fundraising operations, including Salesforce administration, donor data, gift processing, reconciliation, reporting, campaign logistics, stewardship communications, events, and vendor coordination. Collaborates with Finance, Development, and Engagement teams to maintain accurate records, improve workflows, support donor relationships, and ensure timely execution of fundraising activities.

Provide executive support to the Genie Executive Leadership Team and Vice Presidents through complex calendar management, meeting preparation, communication, prioritization, confidential information handling, and domestic and international travel coordination. Serve as a strategic partner and gatekeeper, manage leadership activities and events, collaborate with administrative teams, and improve processes that enhance executive effectiveness. The role is hybrid in Bothell, Washington, with onsite work at least three days weekly and occasional travel.

Seasonal receptionist responsible for answering phones, assisting walk-in clients, scheduling and preparing appointments, reviewing applications, organizing mail and faxes, filing documents, scanning, photocopying, and supporting daily program operations. The role requires bilingual English/Spanish communication, strong interpersonal skills, general office experience, Saturday availability as needed, and completion of CORI and SORI checks.

Provides administrative and financial support for a supportive housing program. Responsibilities include maintaining records and databases, administering rental subsidies, verifying expenses, processing referrals, preparing reports and correspondence, tracking payments, coordinating signatures and approvals, supporting income recertifications, and assisting managers, staff, clients, funders, and vendors. The role also supports meetings, special assignments, and routine project coordination while managing multiple deadlines accurately and collaboratively.

Manage customer phone calls, emails, disputes, complaints, and invoice support issues through resolution. Document and route cases requiring additional assistance, maintain team inboxes, image documentation, correspond with collection agencies, send records to customers, and coordinate daily with Credit, Collections, Traffic, and Service Center teams.

Serves as the first point of contact for visitors, residents, families, and staff at a skilled nursing facility. Greets visitors, answers and directs calls, manages visitor registration, handles mail, maintains directories and records, performs clerical tasks, manages office supplies and equipment, and responds professionally to inquiries and complaints while protecting confidential information.

Supports the school’s Director and Assistant Director with daily operations, staffing, scheduling, aftercare coverage, recruitment, resume screening, interview coordination, staff development communications, and classroom substitution as needed.