Top Operations & Support Jobs

Coordinates daily office operations, reception, visitors, supplies, deliveries, mail, shared equipment, building access, and administrative support. Assists accounting with records and invoices, while supporting marketing communications, newsletters, digital assets, social media, board materials, meetings, and internal events. Requires strong organization, professionalism, communication, cross-functional collaboration, and proficiency with office and creative software.

Provides high-level administrative and executive support to three Senior Vice Presidents. Responsibilities include complex calendar management, meeting preparation, international travel coordination, expense reconciliation, communications, presentation preparation, confidential information handling, stakeholder liaison duties, and proactive schedule and priority management. The role requires exceptional organization, discretion, communication, judgment, technology proficiency, and the ability to work independently in a fast-paced, fully onsite environment.

Supports daily operations of a 120-unit affordable apartment community, including leasing, applications, renewals, waitlist management, rent collection, delinquency follow-up, resident relations, inspections, maintenance coordination, and compliance activities. The role handles administrative tasks, responds to resident concerns, conducts property walks, supports eviction proceedings, and helps maintain occupancy, property standards, and resident satisfaction.

Provides branch-based member service by greeting customers, processing deposits and withdrawals, balancing cash drawers, opening account and loan requests, resolving inquiries, and promoting credit union products. Ensures transaction accuracy, follows security procedures, meets production goals, and travels to other branches as business needs require.

Provides administrative, logistical, financial, project coordination, communications, and records management support to the Executive Office. Responsibilities include executive scheduling, meeting coordination, travel and expense administration, invoice and contract tracking, project and performance management tracking, reporting, intranet maintenance, document preparation, and cross-functional communications.

Serves as the primary customer contact, managing inbound and outbound communications, product questions, order status, quotes, campaigns, follow-ups, and issue resolution. Uses HubSpot and ERP systems to document interactions and transactions, coordinates with Sales and internal teams, resolves inquiries, supports customer transitions, identifies recurring pain points, and meets service and customer satisfaction standards.

Supports internal and external customers through phone, chat, email, social media, and other channels. Resolves inquiries, escalations, and research requests by applying company processes, investigating issues, and collaborating across teams. De-escalates complex customer concerns, communicates clearly, maintains accurate records, identifies trends, and delivers timely, empathetic solutions while meeting quality and productivity expectations.

Provide regional IT support for multiple gyms, resolving staff technology issues and coordinating with a managed IT vendor. Manage equipment ordering, tracking, maintenance, repairs, replacements, and retirement. Schedule installations and upgrades, monitor vendor performance, support IT spending, and provide clear technical guidance to staff. The role requires occasional after-hours support, regular staff meetings, and work across Los Angeles-area gym locations.

Provides complex administrative support to faculty and a biomedical research program, including calendar and travel management, document preparation, meetings and events, onboarding, HR delegation, expense reconciliation, purchasing, inventory, communications, policy application, and website updates. The role requires independent judgment, confidentiality, strong organization, and coordination with faculty, administrative teams, vendors, and external stakeholders.

Supervise waste facility operations, employees, equipment, safety, maintenance, inventory, compliance, and service performance. Responsibilities include hiring and training staff, conducting safety meetings, maintaining records, managing supplies, operating equipment, and implementing preventive maintenance programs. The role requires outdoor work in challenging environmental conditions and may support landfill or transfer station operations.