Office Services Assistant

Come help build the future, where our work makes the world work!

Department: Corporate Office Services
Location: Head Office – 100 Commerce Valley Drive West, Ground Floor
Reports to: Executive Assistant
Employment Type: Full-Time, On-Site

Reporting to the Executive Assistant, the Office Services Assistant plays a key role in maintaining a clean, organized, and welcoming office environment. This position supports the day-to-day operation of the workplace by ensuring kitchens, meeting rooms, common areas, and office supplies are properly maintained, stocked, and ready for use. Through a proactive and service-oriented approach, the Office Services Assistant helps ensure employees and visitors have a positive workplace experience.

Primary Scope of Role

Office & Kitchen Maintenance

• Maintain the cleanliness and organization of kitchens, lunchrooms, coffee stations, and other shared spaces throughout the workday.
• Load and unload dishwashers and ensure dishes, utensils, and kitchen items are properly stored.
• Monitor and replenish coffee, tea, beverages, and other kitchen supplies.
• Ensure refrigerators, counters, and communal areas remain neat and presentable.
• Identify and report maintenance, facility, or cleaning concerns as required.

Workplace Supplies & Inventory

• Monitor inventory levels of office and kitchen supplies.
• Restock kitchen supplies, paper products, stationery, and other workplace essentials.
• Receive, unpack, organize, and distribute incoming workplace supplies.
• Maintain storage areas in an organized and efficient manner.
• Assist with inventory tracking and ordering requests.

Meeting & Event Support

• Prepare meeting rooms before scheduled meetings, including room setup, refreshments, and supplies.
• Assist with catering coordination and setup for meetings, training sessions, and employee events.
• Reset meeting rooms following use to ensure readiness for future bookings.
• Support internal events and workplace initiatives as required.

Workplace Experience Support

• Conduct regular walkthroughs of the office to ensure kitchens, common areas, and shared facilities remain clean, stocked, and welcoming for employees, candidates, clients, and visitors.
• Support office administration activities and collaboration with Office Services, Human Resources, and other teams on workplace-related initiatives.

• Assist with ensuring employee workstations are prepared for onboarding, including cleaning desks, setting up basic office supplies, and ensuring workspaces are ready for new hires' first day.

• Cover front desk receptionist duties during lunch breaks and as needed.

Position Requirements

• High school diploma or equivalent.

• Previous experience in office support, hospitality, facilities, customer service, workplace services, or a related field.
• Basic knowledge of Microsoft Office Suite, including Outlook and Word.
• Experience working in a corporate office environment is preferred.
• Strong organizational and time management skills.
• High attention to detail and pride in maintaining a clean and welcoming environment.
• Ability to proactively identify and address workplace needs.
• Excellent customer service and interpersonal skills.
• Ability to prioritize tasks and work independently.
• Reliable, dependable, and self-motivated.
• Ability to lift and move boxes and supplies up to 25 lbs.

WHAT WE OFFER

• Expected Base Salary: $43,0000 - $48,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
• Annual performance-based bonus.
• Comprehensive group benefits program.
• Retirement savings program.
• Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: We may use AI-enabled tools to support certain aspects of our recruitment process, including application screening and recruitment administration. AI-generated insights or recommendations are used to assist our hiring teams and are not the sole basis for employment decisions. All hiring decisions are reviewed and made by human decision-makers.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.