Wellness Coordinator

About HUB:

HUB International is a global insurance broker providing a broad array of property, casualty, risk management, life and health, employee benefits, investment and wealth management products and services. HUB has more than 650 offices across the United States, Canada and Puerto Rico with more than 20,000 employees. Our regional offices throughout North America are dedicated to helping individuals and businesses evaluate and manage their risks and insurance needs.  We are a company dedicated to superior customer service with employees committed to adding value to every client activity.

POSITION SUMMARY:

The Wellness Coordinator is a key member of the HUB International Employee Benefits team who manages the day-to-day operations of client wellbeing programs. This role serves as the central point of coordination—handling client communications, scheduling, vendor and carrier relationships, and event planning (like health fairs and workshops)—to ensure programs run smoothly and align with client goals. They also support higher-level strategy by participating in planning and client meetings, helping shape and support wellness initiatives over time.

Administrative & Organizational Support

• Maintain accurate records of client program activities, vendor agreements, and communication logs
• Ensure all initiatives reflect HUB International values and quality standards
• Collaborate with internal teams across the Health & Performance practice to share best practices and support cross-functional initiatives

Practice Promotion

• Work with the National H&P Practice Leaders on best practice development and deployment
• Collaborate with Health & Performance teams regionally and nationally to further the practice charter, develop shared content, and drive practice innovation; participate in monthly team calls, sub-committee work, and project support
• Will shadow the H & P team and learn to Analyze aggregate carrier data, employee surveys, health risk assessments, and health screenings to assess the needs of the population and develop annual wellness goals.
• Stay informed on trends, developments, and legislation in the wellness and care management field to make recommended changes and help ensure compliance for clients’ programs
• Document client and member testimonials and case studies
• Utilize Monday.com database to track all client activity and provide monthly reporting to regional leadership
• Perform other related duties as assigned by manager

Required

• Demonstrated ability to manage multiple client relationships and competing priorities simultaneously
• Strong organizational skills with meticulous attention to detail and follow-through
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite and virtual meeting platforms
• Ability to travel to client sites for onsite events, presentations, and meetings as needed

Preferred

• 2+ years of experience in wellness program coordination, employee health initiatives, or benefits administration. Experience in the insurance brokerage, benefits consulting, or employee wellness industry
• Familiarity with wellbeing platforms, biometric screening vendors, and health engagement tools
• Experience developing and distributing wellness communications and educational content

• Project Management: Capable of managing a book of business with varying service-level requirements while being well-organized delivering thoughtful, well-being experiences that align with client goals
• Collaboration: Works effectively with vendors, carriers, internal teams, and clients to ensure seamless program delivery
• Strategic Thinking: Understands how daily takes and job objectives support the planning and ongoing management of wellbeing strategies with analytical insight

• This position will require getting to and from client locations; it is typically expected that one will maintain a valid driver’s license and own a reliable vehicle
• This position may require local travel, up to 15%