The Role
Manage all domestic and international travel for a private Emirati family: book flights (including private aviation), hotels, ground transport; prepare itineraries; coordinate visas and documentation; arrange VIP airport services; handle last-minute changes; liaise with household staff and vendors; monitor budgets and negotiate preferential rates. Must be discreet and available outside regular hours.
Summary Generated by Built In
We are seeking a highly organized, proactive, and detail-oriented Travel Planner to manage all travel arrangements for a private Emirati family. The successful candidate will be responsible for planning seamless domestic and international travel experiences, ensuring comfort, efficiency, and confidentiality at all times.
Requirements
- Plan, coordinate, and manage all domestic and international travel arrangements for family members.
- Book flights, private aviation (when required), hotels, serviced apartments, and ground transportation.
- Prepare detailed travel itineraries, including schedules, reservations, and important travel information.
- Coordinate visa applications, travel insurance, and all required travel documentation.
- Ensure passports, visas, and other travel documents remain valid and up to date.
- Arrange airport VIP services, meet-and-greet assistance, and chauffeur services.
- Research and recommend destinations, hotels, restaurants, activities, and entertainment based on the family's preferences.
- Handle last-minute travel changes, cancellations, and emergency travel requests efficiently.
- Coordinate with personal assistants, drivers, security personnel, and household staff to ensure smooth travel logistics.
- Monitor travel budgets and maintain accurate records of bookings and travel-related expenses.
- Negotiate preferential rates and establish relationships with airlines, hotels, luxury travel agencies, and service providers.
- Be available outside regular working hours to accommodate urgent travel requirements.
- Qualifications
- Bachelor's degree in Hospitality, Tourism, Business Administration, or a related field is preferred.
- Minimum of 3–5 years of experience in luxury travel planning, executive travel coordination, or as a Travel Consultant.
- Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices is highly preferred.
- Strong knowledge of international travel regulations, visa procedures, and travel documentation.
- Proficiency in travel booking systems and Microsoft Office applications.
- Excellent organizational and multitasking skills.
- Strong problem-solving abilities and the ability to work under pressure.
- Excellent communication skills in English. Arabic is an advantage.
- High level of discretion, professionalism, and confidentiality.
- Preferred Skills
- Experience arranging luxury holidays and bespoke travel experiences.
- Knowledge of private aviation and yacht charter bookings.
- Strong negotiation and vendor management skills.
- Flexibility to travel when required.
- Ability to manage multiple family members' travel schedules simultaneously.
- Personal Attributes
- Highly organized and detail-oriented.
- Proactive and resourceful.
- Calm under pressure.
- Customer-service oriented.
- Trustworthy and discreet.
- Flexible with working hours and travel requirements.
Skills Required
- Minimum 3-5 years experience in luxury travel planning, executive travel coordination, or as a Travel Consultant
- Bachelor's degree in Hospitality, Tourism, Business Administration, or related field
- Previous experience working for VIP clients, UHNW individuals, royal families, or private family offices
- Strong knowledge of international travel regulations, visa procedures, and travel documentation
- Proficiency in travel booking systems
- Proficiency in Microsoft Office applications
- Excellent organizational and multitasking skills
- Strong problem-solving abilities and ability to work under pressure
- Excellent communication skills in English
- Arabic language skills
- High level of discretion, professionalism, and confidentiality
- Ability to negotiate preferential rates and manage vendor relationships
- Flexibility to travel when required and availability outside regular working hours
- Experience arranging private aviation and yacht charter bookings
- Ability to coordinate with personal assistants, drivers, security personnel, and household staff
- Experience monitoring travel budgets and maintaining accurate travel expense records
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The Company
What We Do
ASICO is an Illinois-based manufacturing company that offers surgical instruments such as titanium equipments, cannulas, blades and diamond knives for healthcare industry.
