The Role
Coordinate and consolidate import/export shipments, prepare export documentation, audit freight invoices, manage freight forwarder relationships, investigate lost/damaged shipments, negotiate yearly contracts, maintain rates/logs, ensure regulatory compliance, and generate performance reports and claims.
Summary Generated by Built In
POSITION SUMMARY
Under general supervision, coordinate and consolidate shipments to ensure lowest cost transportation is used by analyzing company and customer needs, researching transportation methods, and auditing carrier costs and performances. Coordinate activities of the export of all EBARA related products.
ESSENTIAL FUNCTIONS
- Recordkeeping of all Import and Export shipments. Prepare documents for export shipments (SLI, Commercial Invoice, and Packing List). (Essential)
- Bill coding and approval of freight invoices for payment – Record keeping of all invoices paid. (Essential)
- Main contact for freight forwarder to solve & follow up on day-to-day issues such as delays, damages, refunds etc. (Essential)
- Responsible in the Investigation of lost and or missing shipments. (Essential)
- Create monthly Freight Forwarder Performance reports. (Essential)
- Assist in preparing and processing freight damage claims from insurance companies and/or carriers. (Essential)
- Maintain present rates and proposed rates to ensure the proper and most economic mode of transportation is used. (Essential)
- Maintain logs and compile information on routes, rates, and services on various vendors. (Essential)
- Responsible for Yearly contract negotiations with freight forwarders. (Essential)
- Interpret laws, rules, and regulations regarding shipping and prepare applications for import/export control certifications and licenses. (Essential)
- Maintain a clean and safe working environment compliant with EBARA safety policies. (Essential)
- Comply with EBARA’s safety policies, including participation in and completion of all required safety training. (Essential)
- Perform other duties as assigned. (Non-Essential)
POSITION QUALIFICATIONS
Competency Statement(s)
- The ability to perform the identified essential functions of the classification, including the operation of any machinery and/or equipment that is associated with performing the essential functions.
- The ability to perform the essential functions of the position in a cross-cultural, demanding and dynamic environment.
- The ability to perform the essential functions of the position without posing a direct threat of harm to him/herself, others or property.
- The ability to adhere to EBARA personnel policies and practices, including the attendance and punctuality requirements.
- The ability to work well under pressure, meet multiple and sometimes competing deadlines, and at all times demonstrate cooperative behavior with colleagues and supervisors.
Education
- AA or BA degree in Business, or equivalent experience.
Experience
- Information Technology Fluency
- Four (4) - Six (6) years in a data entry position.
- Minimum Requirement: General ability in the use of personal computing hardware and software to enter project information, such as import data, cost estimating, and tracking. General knowledge of processes and tools to maintain, archive, and retrieve digital files. General knowledge of generating reports and presentation materials as needed for assigned projects.
- Materials Handling
- Four (4) - Six (6) years pulling, packing, and shipping customer orders.
- Minimum Requirement: Possess a general understanding of processing orders for shipment to customers.
- Supply Chain Knowledge
- Four (4) - Six (6) years working for a freight forwarder. Must be knowledgeable of import and export regulations.
- Working knowledge of general policies and procedures.
- Strong Customer Relations skills.
SKILLS & ABILITIES
- Working knowledge of DOT regulations. Working knowledge of shipping and receiving documents and controls.
- Working knowledge of MS Office products including Excel, Word, Outlook, and PowerPoint.
- Strong relationship-building skills with the ability to collaborate and work effectively with internal colleagues and customers.
- Demonstrated teamwork and organizational skills.
- Demonstrated excellent written and oral communication skills.
Skills Required
- AA or BA degree in Business or equivalent experience
- Four to six years experience in data entry or equivalent IT fluency
- Four to six years experience pulling, packing, and shipping customer orders (materials handling)
- Four to six years working for a freight forwarder with knowledge of import/export regulations
- Working knowledge of DOT regulations
- Working knowledge of shipping and receiving documents and controls (SLI, Commercial Invoice, Packing List)
- Proficiency with MS Office (Excel, Word, Outlook, PowerPoint)
- Experience auditing and coding freight invoices and maintaining invoice records
- Experience creating freight forwarder performance reports and managing claims
- Strong customer relations, teamwork, organizational, and communication skills
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The Company
What We Do
Ebara Technologies, Inc. is a global manufacturer specializing in vacuum pumps and advanced abatement technology products for front-end and back-end semiconductor and photovoltaic manufacturing. As the North American subsidiary of Ebara Corporation's Precision Machinery Group, the company provides critical high-uptime equipment and components, including dry pumps, gauges, and monitoring systems, to support the semiconductor industry.
